DOCUMENT FILING

BEFORE USING DOCUMENT FILING

This section provides information that you should know before using the document filing function.

Folders

Three types of folders are used to store files by document filing.

Folders on the hard drive

Quick File

Main Folder

Folder

Custom Folder

Quick File Folder

Documents scanned using the [Quick File] key are stored in this folder. A user name and file name are automatically assigned to each job.

Main Folder

Documents scanned using the [File] key are stored in this folder.

When you store a job in the Main folder, you can specify a previously stored user name and assign a file name. A password can also be set when storing a file ([Confidential] save).

Custom Folder

Folders with custom names can be created inside this folder.

When a document is scanned using the [File] key and a folder is selected, the document is stored in the specified folder. Like the Main folder, a custom folder allows you to specify a previously stored user name and assign a file name when storing a job. Passwords can be established for custom folders and for files saved in custom folders.

A maximum of 1000 custom folders can be created on the hard drive.

Items convenient to store

When storing a job using "File" or "Scan to HDD", it is convenient to store the items below. These settings are not needed when storing a job using "Quick File".

User Name

This is necessary if you will be assigning a user name to stored files. User names are stored in "User List" in the system settings (administrator). A user name is also used as a search condition when searching for a file.

The Main folder is initially available as a location for storing files by "File" and "Scan to HDD". When

Custom Folder

custom folders have been created using "Document Filing Control" in the system settings, a custom folder can be specified as a location for storing files. A password can also be established for a custom folder to restrict access to the folder.

My Folder

"My Folder" is specified using "User List" in the system settings (administrator). A previously created custom folder can be selected as "My Folder", or a new folder created as "My Folder". When "My Folder" has been configured and user authentication is used, "My Folder" will always be selected as the destination of "File" and "Scan to HDD".

•System Settings: Document Filing Control (page 7-24)

This is used to create custom folders for document filing. A password can also be established for a custom folder.

•System Settings (Administrator): User List

This is used to store a user name and specify a folder as "My Folder".

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