Sharp MX-C311, MX-C401 Contents, Quickly using a file, Convenient for managing frequently used documents

DOCUMENT FILING

USES OF DOCUMENT FILING

Quickly using a file

Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant.

The handout was not saved using document filing The handout was saved using document filing

Ratio, color mode, and special mode settings must be reselected.

The numerous original pages must all be	The stored file is simply retrieved and
	printed.
rescanned.

Not likely to be completed in time for the meeting...	Printing is accomplished quickly and the handout is ready in
	time for the meeting!
Copy settings must be reselected and the original must be	By retrieving a job stored using document filing, there is no
rescanned.	need to reselect copy settings or rescan the original.
As indicated above, to obtain another set of output, the	The job can be retrieved and printed using the same settings
settings must be selected all over again. If you don't remember	quickly and easily.
the settings, much effort may be expended to get the same
output result as the previous time.

As shown in the example, storing a job with the document filing function frees you of the need to rescan the original and select settings, saving considerable time.

Convenient for managing frequently used documents

Example: Managing a large number of business forms

Not using document filing

It takes time to find the form you need.

Paid	holiday	forms?		Business
					trip
	Daily		report			forms?
				forms?

Using document filing

The required form can be easily retrieved from the document filing list,

and document management is much more efficient.

File Retrieve		Scan to HDD	HDD Status		Ex Data Access
Main Folder					Search			Back
File Name				User Name		Date
									1
	Paid holiday forms			Name 1		04/04/2010			2
	Daily report forms			Name 1		04/04/2010
	Business trip forms			Name 1		04/04/2010
	Daily report forms			Name 1		04/04/2010
	Daily report forms			Name 1		04/04/2010
Switch Display		All Files					Multi-File Print

Application forms, report forms, and other business forms can be stored on the hard drive for easy retrieval, letting you print the number of copies you need when you need them.

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