OPERATION GUIDE
Please read first
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TO ENSURE SAFE USE OF THE MACHINE
Cautions
Warnings
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Laser information
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Storage of supplies
Supply of spare parts and consumables
Replacing the toner cartridges
Open the front cover
Pull the toner cartridge toward you
Remove the protective material from the new toner cartridge
Insert the new toner cartridge horizontally and push it firmly in
Close the front cover
Replacing the toner collection container
Release the used toner collection container
Remove the toner collection container
Install the new toner collection container
Turn the lock lever on the toner collection container to the left
Replacing the developer cartridge / drum cartridge
Replacing the developer cartridge
Open the front cover and remove the toner collection container
Open the main charger cover
Remove the developer cartridge
Shake the new developer cartridge 5 or 6 times as shown
Insert the new developer cartridge horizontally
Grasp the developer cartridge lock and replace it on the machine
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Install the toner collection container
Turn on the power
Replacing the drum cartridge
Turn off the power and remove the developer cartridge
4 machine, and turn on the power
Replacing the staple cartridge in the finisher
Open the cover
Lower the staple case release lever and remove the staple case
Remove the empty staple cartridge from the staple case
Insert a new staple cartridge into the staple case as shown
Replace the staple case
Slide the finisher back to the right
Close the cover
Regular maintenance
Cleaning the document glass and automatic document feeder
Cleaning the main charger of the photoconductive drum
Release the lock levers and open the main charger cover
Remove the charger cleaner
Clean the main charger
Repeat step 5 with each of the other main chargers
Replace the charger cleaner in its original position
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Cleaning the bypass tray rollers
Remove the roller cover from the bypass tray
To clean the rollers, wipe each roller with a clean cloth
Attach the roller cover on the bypass tray
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Cleaning the automatic document feeder rollers
Open the document conveyor cover on the automatic document feeder
To clean the removed rollers, wipe each roller with a clean cloth
Close the document conveyor cover on the automatic document feeder
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Cleaning the laser unit
Remove the cleaning tool for the writing unit from the front cover
Make sure that the cleaner at the tip of the cleaning tool is not dirty
Pull out the replacement cleaner from the toner collection container
Remove the dirty cleaner
Attach the new cleaner to the cleaning tool
Clean the laser unit
Repeat step 8 to clean all holes in the laser unit
Replace the cleaning tool
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Cleaning the PT charger of the primary transfer belt unit
Clean the PT charger
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Machine specifications / copier specifications
Machine specifications / copier specifications (Continued)
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Continuous copying speeds
Ambient environment
Acoustic noise emission (measurement according to ISO7779)
Automatic document feeder specifications
Emission concentration (measurement according to RAL-UZ122:Edition Jun. 2006)
Business card feeder specifications
500-sheetpaper feed unit specifications
Finisher specifications
Finisher specifications (Continued)
Printer specifications
Network scanner / Internet Fax*1 specifications
Pull scan function (TWAIN) specifications
Facsimile specifications
Facsimile specifications (Continued)
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Factory default passwords
For the users of the fax function
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NOTICE for users in the USA
NOTICE FOR USERS IN
CANADA
AVIS POUR NOS
UTILISATEURS AU CANADA
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Software Setup Guide
SOFTWARE LICENSE
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SOFTWARE CD-ROM
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OTHER CD-ROMS
X"PRINTER UTILITIES" CD-ROMthat accompanies
the Internet fax expansion kit (for Windows)
X"Sharpdesk/Network Scanner Utilities" CD-ROM
(for Windows)
SYSTEM REQUIREMENTS
SOFTWARE REQUIREMENTS
CONNECTING TO A NETWORK
XChecking the IP address of the machine
CONNECTING THE MACHINE WITH A USB CABLE (Windows)
2 SETUP IN A WINDOWS ENVIRONMENT
OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)
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WHEN THE MACHINE IS CONNECTED TO A NETWORK
XStandard installation
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XInstallation by specifying the machine's address
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XPrinting using the IPP function and the SSL
function
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WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE
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USING THE MACHINE AS A SHARED PRINTER
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USING THE STANDARD WINDOWS PS PRINTER DRIVER (Windows 98/Me/NT 4.0)
XInstalling the resident font information
(Windows 98/Me)
CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE
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XWhen the PPD driver is installed
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XWhen using a port created with "Standard
TCP/IP Port
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XPrinting using the IPP function
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XThe printer driver cannot be installed
(Windows 2000/XP/Server 2003)
XWindows
X Mac OS
XMac OS 9.0
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Reduce copy
mistakes
Add the date or
Assemble output
page numbers
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Reduce copy mistakes
More original pages than
Bulky original (shadows
Transparency film
Add a stamp
Add text
Staple output
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Print without a
Print attractive
computer
output
Print on this type
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Print a file in a USB
Adjust the brightness and
Bring out faint text and
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Rotate the image
Add text or an image
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Send this type of
document
Security is
important
Check received data before
Relay a transmission through a branch office
ID card or other card
Check the destination once
Check the result of
more before sending
Adjust the image quality
Send without shadows at
X X X X - 4 5 6 7 Easily specify an address
(search number)
Check the destination once more before sending
Send a document at the other machine's request
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Send a clear
image
Adjust the resolution
Suppress the background of
a transmitted document
Bulky original (shadows appear at edges)
More original pages than can be loaded at once
Check the log of previous
Compress a file before
Send an image in black &
Easily specify an address (search number)
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Save an important
Print a batch of
files
Search by checking the
Delete all files
Change the folder
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Icons used in the manuals
CHAPTER
BEFORE USING THE MACHINE
Contents
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Using the touch panel
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Turning on the power
Turning off the power
Restarting the machine
Preheat Mode (Low power mode)
Auto power shut-offmode (Sleep mode)
Enter your user number (5 to 8 digits) with the numeric keys
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Touch the [Login Name] key or the key
Select the user name
Touch the [Password] key
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How to use the remote operation function
Connect from the computer to the machine
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Plain paper, special media
Print side face up or face down
Paper that cannot be used
Non-recommendedpaper
Pull out the paper tray
Fan the paper
Insert the paper into the tray
Gently push the paper tray into the machine
Open the bypass tray
Set the bypass tray guides to the width of the paper
Inserting paper
Inserting transparency film
Loading envelopes
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Make sure an original does not remain on the document glass
Adjust the original guides to the size of the originals
Place the originals
Open the automatic document feeder
Place the original
Close the automatic document feeder
Placing a thick book
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Open the original guide to the maximum width
Place the business card feeder on the document feeder tray
Load the business cards
After using the business card feeder, lift the feeder to remove it
Standard application setup
Selecting a standard application
Touch the [Sharp OSA] key in the mode select keys
Select the standard application
The machine connects to the standard application
External account application setup
Operation in external account mode
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COPIER
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Tray during paper feeding
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Basic copy settings
2-sidedcopy settings
Output settings
Special mode settings
Number of copies (sets) setting
Start copying
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Touch the [Paper Select] key
Select the tray that you want to use
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Specify the original size
Check the paper to be used and the color mode
Set the number of copies (number of sets) with the numeric keys
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Remove the original and place the next original, and then press the [COLOR
7 START] key or the [BLACK & WHITE START] key
Touch the [Read-End]key
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Touch the [2-SidedCopy] key
Select the 2-sidedcopy mode
Using the [Binding Change] key
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Set the number of copies (number of
sets) with the numeric keys
START] key or the [BLACK & WHITE START] key
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Selecting single color copying
Selecting 2 color copying
Select the original image type
Adjust the exposure level
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Set the ratio
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Touch the [XY Zoom] key
Set the horizontal and vertical ratios
Specifying an inch original size
Specifying an AB original size
Specifying a non-standardoriginal size
Touch the [Size Input] key
Storing original sizes (editing/clearing)
Touch the [Custom Size] key
Store the original size
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Retrieving a stored original size
Retrieve the desired stored original size
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Sort mode
Group mode
Offset function
Staple sort function
Original placement orientation
Place paper in the bypass tray
Select the type of paper used in the bypass tray
Set the paper size
(1)(2) Select the bypass tray
Enter the paper size of the bypass tray
Special modes menu (1st screen)
Special modes menu (2nd screen)
[OK] key and [Cancel] key
Select the special modes
Set the margin shift
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Select the erase settings
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Select pamphlet copy settings
Insert the originals face up in the document feeder tray
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Place the transparency film in the
bypass tray
Select insert settings
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Select the layout, and the border
Select the paper to be used for card
Place the original face down on the document glass
Select card shot settings
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When used in combination with other special modes
Select the print position
Select Stamp
When you have finished selecting stamp settings, touch the key
Select settings for the original
APR/04/2010
Touch the [Date] key in the stamp selection screen
Set the date format
Touch the [Print Color] key and select the print color
Check the displayed date. If you need to change the date, touch the [Date
Change] key
Select the pages that the date will be printed on and touch the [OK] key
Touch the [Stamp] key in the stamp selection screen
Touch the key of the stamp that you wish to use
Touch the [Print Color] key and set the color and density
Touch the [LargerSmaller] key to select the size of the stamp
Select the pages that the stamp will be printed on and touch the [OK] key
Touch the [Page Numbering] key in the stamp selection screen
Select a format for the page number
Touch the [Print Color] key
To configure page number settings, touch the [Page Number] key
Select page number settings
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Touch the [Text] key in the stamp selection screen
Touch the [Recall] key
Specify the text to be printed
Select the pages to be printed on and touch the [OK] key
Storing, editing, and deleting text strings
Touch the [Store/Delete] key
Store a text string, or edit/delete a stored text string
Touch the [Back] key
Touch the [Layout] key
If the layout is correct, touch the [OK] key
Touch the key of the desired destination position
Image edit menu screen
Place the original face down on the
document glass
Select Photo Repeat settings
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Select Mirror Image
Select Centering
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Select B/W Reverse
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Color adjustments menu screen
Adjust red, green, or blue
Press the [COLOR START] key
Adjust the image
Select the suppress background setting
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Adjust the color balance
Adjust the brightness
Adjust the intensity
2 Select copy settings in the base screen
Select Proof Copy
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Change the settings
Touch the [End] key
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Select Slow Scan Mode
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Select Business Card Scan
Specify settings for Business Card Scan
Copy results of 8-SheetLayouts
D C B A
H G
F E
G E
Touch the [Interrupt] key
Select copy settings and press the [COLOR START] key or the [BLACK & WHITE
3 START] key
When the interrupt copy job is completed, the interrupted job resumes
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Job key display
Press the [JOB STATUS] key
Cancel the job
Give the desired job priority
Checking job details
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Press the [#/P] key ( )
Touch the [Store/Delete] tab
Touch a numeric key
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PRINTER
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Installing the printer driver in a Windows environment
Installing the printer driver in a Macintosh environment
Select [Print] from the [File] menu of
WordPad
Open the printer driver properties window
Select print settings
Click the [Print] button
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Enter your login name and password
Start printing
Click the [Help] button
Pop-uphelp
Save the print settings
Check and save the settings
Click the [OK] button
Select the print settings
Deleting saved settings
Click the [Start] button () and select [Control Panel] and then [Printer]
Open the printer properties window
Click the [Printing Preferences] button on the [General] tab
Configure the settings and click the [OK] button
Select [Page Setup] from the [File] menu of TextEdit
Select paper settings
TextEdit
Make sure that the correct printer is selected
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Select the paper size
Select the bypass tray
Select [Print] from the application's [File] menu
Display the job handling screen
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BLACK AND WHITE PRINTING
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ABCD
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Automatically print all stored data
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Access the FTP server
Touch the key of the FTP server that you wish to access
Touch the key of the file that you wish to print
Print the selected file
Connect the USB memory device to the machine
Access the USB memory device
Remove the USB memory device from the machine
Access the network
Access the network folder
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Select the encrypted PDF print job
Touch the [Yes] key
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Display details on the print job for which there is no paper
Touch the key of the tray that has the paper you wish to use
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FACSIMILE
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Touch the [Sort Address] key
Change the display mode
Index display
Place the original
Enter the destination fax number
Select image settings
Begin transmission
Enter the destination fax number with the numeric keys
Entering a pause between digits of the number
Touch the [Pause] key
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Touch the [Address Book] key
Select the destination
Touch the [Address Review] key
Check the destinations and then touch the [OK] key
Touch the key
Enter the 3-digitsearch number of the
address with the numeric keys
Open the global address search screen
Search for the destination
Storing a destination from a global address book in the machine's address book
Touch the [Resend] key
Touch the key of the fax destination that you wish to redial
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To fax a large number of sheet originals, use the automatic document feeder
To fax thick originals or pages of a book, use the document glass
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Functions that cannot be used
Place the originals face up in the
document feeder tray with the edges
aligned evenly
Enter the destination fax number
Touch the [Direct TX] key
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Wait until the connection is made and then press the [BLACK & WHITE START] key
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Resending to unsuccessful broadcast transmission destinations
Touch the [Complete] key
Display details on the broadcast transmission
Resend to unsuccessful destinations
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A B
E F
K L
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Touch the [Scan Size] key
Specify the scan size
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Enter the scan size
Specifying the send size of the original
Touch the [Send Size] key
Specify the send size
Specify the orientation in which the original is placed
Exposure settings
Touch the [Exposure] key
Select the exposure
Resolution settings
Touch the [Resolution] key
Select the resolution
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The machine rings and fax reception begins automatically
The fax is automatically printed
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Select the received image
Check the received image and then touch the [Print] key
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Enabling the inbound routing function
Storing sender addresses
Store a forwarding table
(2)Specifying forwarding tables to be used
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Retrieve the stored program
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Set the time with the keys
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Press the [BLACK & WHITE START] key to scan the front of the card
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Select job build mode
Press the [BLACK & WHITE START] key to scan the first set
Insert the next set of originals and press the [BLACK & WHITE START] key
Insert the originals face up in the
document feeder tray
Select slow scan mode
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Select print conditions
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Select the sender information
Select polling reception
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Receive the fax
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Touch the [Data Store] key
Touch the [Public Box] key
Specify the number of polling times
Select image settings and special modes
Touch the [Print Data] key
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The machine rings and the fax is
Beep received
Touch the key of the memory box containing the confidential fax
Enter the print passcode with the
Select polling
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Touch the key of the F-codememory polling box
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When you hear ringing, answer the call on the extension phone
Signal the machine to start fax reception
Replace the extension phone
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Fax reception jobs
Timer transmission jobs
Retry jobs
Fax reception jobs when Inbound Routing is enabled
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Select the fax job that you wish to cancel
Select the fax job to which you wish to give priority
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CHAPTER 5 SCANNER/INTERNET FAX
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Scan modes
USB memory mode
PC scan mode
Data entry mode
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INSTALLING NETWORK SCANNER TOOL
ADDING DESTINATIONS
If the destination is busy
When a communication error occurs
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Enter the destination
Select settings
Start scanning and transmission
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Specify the destination
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Display the address input screen
Enter the destination address
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Touch the key of the desired address
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Switch to scan mode and display the image settings screen
Check the original scan size and placement orientation
6 and press the [COLOR START] key or the [BLACK & WHITE START] key
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Touch the [Send Settings] key in the base screen
To change the subject, touch the [Subject] key
Enter the subject
To change the file name, touch the [File Name] key
To change "Reply-To",touch the [Reply-To]key
Specify a user for "Reply-To"and touch the [OK] key
To change the body text, touch the [Body Text] key
Enter the body text and touch the [OK] key
Connect the USB memory to the USB connector (Type A) on the machine
Switch to USB memory mode and display the image settings screen
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Switch to Internet fax mode and display the image settings screen
6 and press the [BLACK & WHITE START] key
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(2)Display details on the broadcast transmission
Resend the image to the unsuccessful destinations
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Select the mode and display the image settings screen
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Enter the scan size (original size)
Specifying the send size of the image
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Select the mode and display the exposure settings screen
Read the displayed message and touch the [OK] key
Select the exposure and original image type
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How to select the resolution
Changing the format
(Scan mode, USB memory mode and Data entry mode)
Set the format
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Changing the format (Internet fax mode)
Switch to Internet fax mode and display the file format settings screen
Select the file format
Select the mode and display the color mode settings screen
Select the color mode
Scan mode, USB memory mode, Data entry mode
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Select additional settings
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(1)(2) Select job build mode
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(1)(2) Select slow scan mode
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Internet fax reception jobs
Internet fax transmission jobs that request a receive report
Reception jobs when "Inbound Routing Settings" are enabled
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Select the job to which you wish to give priority
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Internet faxes are received automatically
The Internet faxes are printed automatically
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Specifying forwarding tables to be used
[At the machine]
Touch the [PC Scan] tab to switch to PC Scan mode
[At your computer]
Preview the image
Select scanning settings while viewing the image
Click the [Scan] button
Touch the [Exit] key in the touch panel
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Storing Metadata Sets
Switch to data entry mode and display the metadata set screen
Select a metadata set
Enter the selected metadata item
When you have finished entering all items, touch the [OK] key
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DOCUMENT FILING
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Quickly using a file
Convenient for managing frequently used documents
Folders
Items convenient to store
Approximate number of pages and files that can be stored by document filing
Automatic deletion of files
Files
Copy mode
Image Send mode
Scan to HDD mode
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Touch the [Quick File] key
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Touch the [File] key
Select the "File" settings
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Specifying a user name
Touch the [User Name] key
Touch the desired user name in the list of user names that is displayed
Assigning a file name
Touch the [File Name] key
Specifying the folder
Touch the [Stored to:] key
Select the folder in which you want to store the file
Storing a file as a confidential file
Enable the confidential property
Enter a password (5 to 8 digits) with the numeric keys and touch the [OK] key
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[Original] key
[Exposure] key
[Color Mode] key
Special modes screen for Scan to HDD
Switch to document filing mode and
select Scan to HDD settings
Press the [COLOR START] key or the [BLACK & WHITE START] key
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Change the mode
Select the file that you wish to retrieve
Select the operation
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Select the folder that contains the file you wish to use
Touch the key of the desired file
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Touch the [Print] key
Touch the [Print and Delete the Data] key or the [Print and Save the Data] key
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Touch the [Multi-FilePrint] key
Select the keys of the files that you wish to print
Touch the [OK] key
Printing a selected file
Batch printing
Touch the [Batch Print] key
If a password has been established, touch the [Password] key
To set the number of copies, touch the [Change PRT.No.] key
Touch the [Send] key
Select transmission settings
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Touch the [Property Change] key
Select the property
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Touch the [Move] key
Touch the [Move to:] key
Select the destination folder
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Touch the [Delete] key
Check the file and then touch the [Yes]
Check the image of the file
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Touch the job status selector key so that [Complete] is highlighted
Select the desired file in the completed
jobs
Open the file search screen
Touch the [User Name] key or the [File or Folder Name] key
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Touch the [Start Search] key
Searching within a folder
Open the folder that you wish to search
Touch the [Search] key
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Start searching
SYSTEM SETTINGS
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Example: Address book screen
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Daylight Saving Time Setting
Date Format
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Settings of each tray
Tray Settings
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Storing addresses
Editing and deleting addresses
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Storing a program
Editing and deleting programs
Reception Start
Manual Reception Key in Initial Screen
Forward Received Data
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Creating a custom folder
Editing/deleting a custom folder
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Touch the [Admin Password] key
When user authentication is by login name and password (and e-mailaddress)
Touch the [Admin Login] key
Log in
Login by user number
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User Authentication
Authentication Method Setting
Device Account Mode Setting
Actions when the Limit of Pages for Output Jobs
The Number of User Name Displayed Setting
A Warning when Login Fails
Disabling of Printing by Invalid User
Automatically print stored jobs after login
Storing a user
Editing/deleting a user
Factory-storedusers
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Storing a page limit group
Editing a page limit group
Storing an authority group
Editing an authority group
List of settings and factory default settings of template groups
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Favorite Operation Group Registration
Home Screen List
Showing user count
Resetting user counts
Toner Save Mode
Auto Power Shut-Off
Auto Power Shut-OffTimer
Preheat Mode Setting
Keys Touch Sound
Disabling of Bypass Printing
Key Operation Setting
Auto Clear Setting
Disabling of Clock Adjustment
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Default Preview Display
Received Data Image Check Setting
Default List/Thumbnail Display
Remote Software Operation
Operation from Specified PC
AB/Inch Type Setting
Default Original Size Settings
Original Feeding Mode
Auto Paper Selection Setting
Detect Standard in Auto Color Mode
Optimization of a Hard Disk
Clear All Job Log Data
Disabling of Document Feeder
Disabling of Duplex
Disabling of Offset
Disabling of Stapler
Disabling of Optional Paper Feed Unit
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Copy Exposure Adjustment
Add or Change Extra Preset Ratios
Setting a Maximum Number of Copies
Initial Margin Shift Setting
Erase Width Adjustment
Auto Selection of Paper Tray that was Last Loaded
Color 600dpi x 600dpi Scanning Mode for Document Feeder
Color Quick Scan from Document Glass
B/W 600dpi x 600dpi Scanning Mode for Document Feeder
B/W Quick Scan from Document Glass
Initial Color Balance Setting
Auto Color Calibration
IPv4 Settings
Enable TCP/IP
Enable NetWare
Enable EtherTalk
IPv6 Settings
Prohibit Notice Page Printing
Prohibit Test Page Printing
A4/Letter Size Auto Change
Print Density Level
Bypass Tray Settings
Hexadecimal Dump Mode
I/O Timeout
Enable USB Port
Enable Network Port
Network Port Emulation Switching
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Other Settings
Default Display Settings
Address Book Default Selection
Initial Resolution Setting
Default Exposure Settings
Must Input Next Address Key at Broadcast Setting
Scan Complete Sound Setting
The Number of Direct Address Keys Displayed Setting
Disable Switching of Display Order
Settings to Disable Registration
Disable Registration of Program
Disable Registration of Memory Box
Disable Destination Registration Using Global Address Search
Settings to Disable Transmission
Disable [Resend] on Image Send Mode
Own Name and Destination Set
Sender Data Registration
Registration of Own Name Select
Default Sender Set
Default Color Mode Settings
Initial File Format Setting
Compression Mode at Broadcasting
Maximum Size of E-mail
Attachments (E-mail)
Pre-SettingMail Signature
Bcc Setting
Disable Scan Function
I-FaxDefault Settings
Auto Wake Up Print
Compression Setting
Transaction Report Print Select Setting
Speaker Volume Setting
Activity Report Print Select Setting
Body Text Print Select Setting
I-FaxSend Settings
I-FaxReception Report On/Off Setting
I-FaxReception Report Request Timeout Setting
Rotation Sending Setting
Printing Page Number at Receiver
Recall in Case of Line Busy
Recall in Case of Communication Error
I-FaxReceive Settings
Receiving Date & Time Print
POP3 Communication Timeout Setting
Reception Check Interval Setting
Allow/Reject Mail or Domain Name Setting
Default Mode Settings
Sort Method Setting
Administrator Authority Setting
Delete All Quick Files
Initial Resolution Settings
Color Data Compression Ratio
Setting
Disable Stamp for Reprinting
Batch Print Settings
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Administrator Settings List
Image Sending Activity Report
Data Receive/Forward List
Web Settings List
Metadata Set List
SSL Settings
IPsec Settings
IEEE802.1X Setting
Printer Condition Settings
User Control
Operation Settings
Device Control
Copy Function Settings
Printer Settings
Image Send Settings
Document Filing Settings
Serial Number
Internet Fax Expansion Kit
E-mailAlert and Status
Application Integration Module
Application Communication Module
Storage Backup
Device Cloning
Restore Factory Defaults
Store Current Configuration
Restore Configuration
External Account Setting
USB Driver Settings
Animation Play Speed Setting