About These Operating Instructions | Siemens OPTIPOINT420 specification

General Information

General Information

About These Operating Instructions

These operating instructions will help you get to know the optiPoint 410/ 420 advance S V7.0 and to use its functions. The instructions contain im- portant information for safe and proper operation of the optiPoint 410/420 advance S V7.0. Follow them carefully to avoid improper operation and get the most out of your multi-function telephone in a network environment.

Everybody involved in installing, operating or programming the optiPoint 410/420 advance S V7.0 must read these operating instructions.

For your own protection, please read the section dealing with safety. Follow the safety instructions carefully in order to avoid endangering yourself or other persons and to prevent damage to the unit.

The layout of this operating manual is extremely user-friendly. You will be guided through operation of the optiPoint 410/420 advance S V7.0 step by step – starting with a description of simple basic functions, through con- figuration of all operating parameters to a description of the additional fea- tures. Administrative tasks are described in a separate manual. The quick reference guide is meant to give you quick and reliable explanations regard- ing frequently used functions.

Intended Use

The optiPoint 410/420 advance S V7.0 telephone is a desktop unit de- signed for voice transmission and for connection to a LAN. Any other use is regarded as not prescribed.

Product Identification

The characteristics of the telephone – precise product name and serial number – are displayed on the nameplate on the underside of the tele- phone. Please have these at hand when you contact our service depart- ment regarding problems or defects on the unit itself.

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Siemens OPTIPOINT420 About These Operating Instructions, Intended Use, Product Identification, General Information

Contents

HiPath For Your Safety Safety PrecautionsProtection of the Telephone Location of the Telephone Important Notes Labels Contents Operating the Telephone with the Display Contents HiPath 8000 Functions DLS Mobility Function Customizing the Telephone Operating the Telephone with OptiPoint display module Contents Using Editors Web InterfaceAppendix Index About These Operating Instructions Intended UseProduct Identification General Information Service SafetyEcho Effect Symbols in the Manual Uor Overview Introduction Features Telephone TypesSecure Voice Transmission Layout of the optiPoint 420 advance S Display and Dialog Keys Keypad Programmable Keys Mode VKey UKey Control Keys Standard Telephone Functions Operating the Telephone with the Display Mobility Multiline Functions Function Selection Incoming CallsAnswering a Call With the Handset Answering a Call Without the Headset Speakerphone Mode Switching to Speakerphone Mode Switching to the HandsetEnding a Call Nand s Refusing a Call Open Listening During the CallDeflecting a Call Activating this function Refusing a Waiting Call Second CallAccepting a Waiting Call Connecting a caller Deflecting a Waiting CallTransfer a second call Transfer on hangup Putting second call on hold Answering a Call On Another Line Using the Menu Holding a Call Using the Line Keys Transferring a CallTransferring without Consultation Transferring with Consultation Or Transfer on hangupOther party still has not answered Making Calls Dialing Following Line SeizureRedial the last number Dial the number Using Dtmf Tone Dialing Dialing Before Line Seizure Canceling callback requests CallbackPlacing a callback request Callback is activated Reachability Registering at the guest telephoneDe-registering at the guest telephone De-registering from another telephone Call Log Displaying the Call Log Select listSelect entry Display details Call party Delete party from listDelete all parties from list Select next/previous entry Missed calls Key Redial Key Call Forwarding Switch off call forwarding Checking Forwarding StatusActivating/Deactivating Call Forwarding Programming Call Forwarding Activate call forwardingSpecify and activate forwarding destination Changing the Forwarding Destination Consulting with a Second Party Introducing ConsultationAnd/or Canceling Consultation Hold Canceling consultation holdAlternating Between Two Parties If the other party does not pick up Conferencing Introducing the ConferenceEnding the Conference Changing back to single-line calls End both calls using the menu Connect the two other parties using the menuEnd both calls by hanging up Connect the two other parties by hanging up Recording a Call Starting ManuallyStop Recording Dialing Aids Dialing with Selected Dialing Key Using Auto Dial Timer Using Abbreviated Dialing Using Abbreviated Dialing to Make Calls Using Notebook Functions Storing a numberCalling a stored number Using Repdial Keys Control Function Action During Dialing Voice Messages Retrieving MessagesViewing Message Details Deactivating the Ringer Activating Do Not DisturbActivating/Deactivating Do Not Disturb Using a Key to Activate/Deactivate Do Not Disturb Using Group Features Call Pickup Groups Answering a Pickup Group Call Ignoring a Pickup Group CallHunt Groups Surviveability Hot- and Warmline Function Multiline Telephone Introduction Lines and Line Keys Types of Lines Line Types Lines Line Seizure Using a Multiline Setup Incoming Call Ringer or Call Waiting ToneOutgoing Calls Off-hook dialing Using the line in the same way as a single-line tele- phone Existing ConnectionExample Placing a call on hold manually Making Calls with Multiple Lines Accepting a second call on the same lineIncoming call on another line while dialing Advanced Cancel Key Function Using the Direct Station Select key Direct Station Select Call other partyPick up a call for a Direct Station Select User Toggle Key HiPath 8000 FunctionsExample Using Call Forwarding Switch onSwitch off Call Forwarding Busy Line Call Forward on No Reply Unconditional Call ForwardingActivating call forwarding Switch off call forwarding Switch on call forwarding Selectively Forwarding CallsDeactivating Call Forwarding Caller ID Suppression Deactivating Caller ID SuppressionActivating Caller ID Suppression Activating Caller ID Suppression Temporarily for Next Call Creating a Screening List For Call Acceptance For Rejecting Calls Anonymous Calls Rejecting Anonymous CallsAccepting Anonymous Calls Using Speed Dialing Single-Digit Speed DialingDouble-Digit Speed Dialing Using Callback Tracing a Call Switch on Busy Switch Busy off againFunctions in a Hunt Group Make line busy Switch to End of Hunt Group Cancel End of Hunt GroupMark a line as the End of a Hunt Group Mobility Scenarios Logging on and off at the same telephoneDLS Mobility Function Logging on using the key Logging on using the menuLogging on and off at the Same Telephone Logging on at the Telephone Logging off at the Telephone Logging on and off at at Different Telephones Logon with Forced Logoff at the Remote Telephone Logon with Delayed Forced Logoff at the Remote Telephone „Mobility logon Validating request Accessing the Setup Menu Customizing the Telephone Settings ConfigurationCountry Options Selecting the Display Mode LanguageDate/Time Option Example Setting the Date and Time Call Deflection Call Forwarding Call Duration Call Waiting Call Transfer Call Join Contrast Dialing Mode Call Display Auto Dial Timer Daylight Saving Delay for Call Forward on No Reply Hold Ringback Timer Music On Hold100 Do Not Disturb Message Waiting101 Hold Ringback Local Conferencing102 Auto Answer Beep on Auto AnswerAuto Reconnect 103 Inactivity Timeout Beep on Auto ReconnectIdle State Options 104 Display Module Call View 105 USB Keyboard Type Programming/Modifying the Deflect AddressClear target 106 Line Settings Position of Line in Multiline Overview Display ModuleShowing Line Status in Call Information Box 107 Switching Call Park On and Off Displaying Icons Instead of TextParking and Picking Up Parked Calls 108 Switching Call Park Pickup On and Off Options for on-hook dialingContext Hot-Keypad Activating/deactivating callback Suppressing message about missed callsRejecting a call during dialing 110 Hangup while ringing Mobility flash LED111 Call Recording Secure Call IndTransfer on hangup 112 Local Functions Abbreviated DialingEto m 113 User Password 114 Lock Phone Lock OnlyLock Phone with Forward Resetting Memory to Factory Default Settings MemoryClear Phone Lock Clearing Abbreviated Dialing Numbers Assigning Function Keys 117 Example 1 Assigning the Mute Function to a Function Key 118 Function Key Control Func Action During Dialing Tion119 120 Programming the first level Example 3 Assigning a Number or Name to a Function Key For programming the first level121 122 For programming the second level Using Function Keys Example 1 Activating the Notebook function123 Audio Settings Loudspeaker VolumeIdle Mode During a Call Ringer Volume SettingCase of a SingleLine Telephone Case of a MultiLine Telephone Ringer 126 Resetting Ringer Settings Handset VolumeFor all Lines For a Specific Line Headset Volume Setting Room Character During a CallRoom Acoustics 128 Rollover Volume Key Clicks129 Restarting the Telephone 130 Using the Display Call View Start Display131 Mobility Display Swap DisplayOperating the Telephone with the optiPoint display module 132 Applications Display Call ContactsCall Log Browser Display Voice Incoming Call in Idle Mode Incoming callIncoming Call Incoming Call 134 Answering a Call Adding Callers to the Contacts Phone Book135 Reject Call 136 Deflect Call Incoming Call Deflect this call to137 Incoming Call Deflecting... done 138 Second Call Accepting a Waiting Call139 Refusing a Waiting Call On Hold140 Connecting a party Join141 Joining... done Transfer on hangup142 Transfering a second call Blind-transfer this call to143 Placing a Call on Hold Transferring a Call144 145 Displaying Missed Calls 146 Voice Messages 147 Off-Hook Dialing 148 149 Voice Dialing 150 On-Hook Dialing 151 152 12345678 Press the Replace Handset icon 154 Dialing from Contacts Calling Contacts155 Repertory Dialing Control Action During Dialing Function156 Consultation 157 158 Complete Transfer 159 Other party has not answered yet Other party answers160 Transferring Transfer... done161 Alternate Alternating Between Two Parties Alternating second callOn Hold 0024 162 Alternating consultation call 163 Setting up from a second call 164 Setting up from a consultation call Hold the conferenceConference 165 End both calls using the display key Connect the other parties using the display keyConnect the other parties by hanging up 166 Redial Last Number 167 Dialed Calls 168 Missed Calls Select Dialed calls169 170 Details 171 Received Calls 172 Forwarded Calls 173 Editing the Destination and Enabling Call Forwarding 174 Editing the Call Forwarding Target 175 01773327160 176 Do not disturb 177 Answering Group Pickup Calls 178 Ignoring Group Pickup Calls 179 Temporary limited mode 180 Multiline Telephone Application Call View for Multiline Telephones181 Rules for Selecting a Preferred Line 182 Line Overview 183 View with More Than Seven Lines 184 Incoming Call Ringer or Call Waiting Tone 185 View Line 186 Line Box 187 Initiating Calls via Line Overview Pressing a free line box View LinePressing the Loudspeaker/Headset key Pressing the Loudspeaker/Headset key before- hand When Prime Line is Seized 189 Using selected line as a single-line telephone With An Active Call190 Manual hold Line HeldLine put on hold by Manager @company.com Retrieve 191 192 Multiline Calls Display of Line Information in Call Control193 Answering a Call on Another Line 194 When you press the line information box 195 196 Status Message for Multiple Lines 197 Display of Line Information for a Held Line During a Call 198 Ringer/Call Waiting Tone on the Line when Dialing Calling Changing Character Mode Character InputNumeric input Alphanumeric input lowercase Switching Between Overwrite and Insert Mode Switching to Insert ModeAlphanumeric input uppercase 201 Switching to overwrite mode Additional Keys202 Navigating on the Display Module Selecting and Activating Control Elements203 Edit Fields Control Keys on the TelephoneDor F Cor E 204 Setup Menu in the Display Module Setup =Configuration?205 General Information Web Interface206 Preparatory Steps Open Web InterfaceHttp//IP of the telephone Https//hostname.domainname Call up the user interface 208 Change User Password Menu Structure209 Function Keys Phone210 Select Function Key 211 212 Country Settings Language SettingsInfo Message 213 Audio Settings Call-Related Parameters214 User Security Setting Mobile User Logoff215 Audible secure call indicator Auto-Dial TimerAlphabetic Reference Append Codes Call Forwarding On No Reply Cfnr Timer Default Deflect AddressDND feature enabled on phone Country Feature Code Feature URIHandset Volume Idle dialing mode Key Click Volume Loudspeaker VolumeKey Label Language Ringer Volume Rollover VolumeMobility logoff Parameters for Phone lock Selecting a Function Function Key Explanation221 Web Interface Function Key Explanation Tone Sequence222 User Password 223 Using Editors Entering TextEntering Characters 225 Navigating During Text Entry 226 Idle Mode Display AppendixPriority Category Description 227 User Menu 228 229 Telephone Menu 230 =Local functions ? =Audio settings ? 231 Telephone Menu DialingConnection Status Menu Option Action Next Step Using Group Features Consultation Call233 Messages and Alarms Status MessagesUser Display 2nd line Explanation 234 Line Key Status Indication Direct Station Select key Status IndicationLine status Description 235 Error Messages 236 Labeling the Keys Matte side facing up 237 Index 238 Multiline 239 240 Picking up a call waiting 241 Reference No. A31003-J4270-U100-5-7619