Reference No. A31003-J4270-U100-5-7619

Reference No.: A31003-J4270-U100-5-7619

The information provided in this document contains merely general descriptions or characteristics of per- formance which in case of actual use do not always apply as described or which may change as the result of further development of the products.

An obligation to provide the respective characteris- tics shall only exist if expressly agreed in the terms of the contract. Availability and technical specifications are subject to change without notice.

All trademarks are the property of Siemens Enter- prise Communications GmbH & Co. KG or their re- spective owners.

www.siemens.com/enterprise

Page 242

Image 242

Siemens OPTIPOINT420, OPTIPOINT410 user manual Reference No. A31003-J4270-U100-5-7619

Contents

HiPath Protection of the Telephone For Your SafetySafety Precautions Location of the Telephone Important Notes Labels Contents Operating the Telephone with the Display Contents HiPath 8000 Functions DLS Mobility Function Customizing the Telephone Operating the Telephone with OptiPoint display module Contents Appendix Using EditorsWeb Interface Index Product Identification About These Operating InstructionsIntended Use General Information Echo Effect ServiceSafety Symbols in the Manual Uor Overview Introduction Secure Voice Transmission FeaturesTelephone Types Layout of the optiPoint 420 advance S Display and Dialog Keys Keypad Programmable Keys Mode VKey UKey Control Keys Standard Telephone Functions Operating the Telephone with the Display Mobility Multiline Functions Answering a Call With the Handset Function SelectionIncoming Calls Answering a Call Without the Headset Speakerphone Mode Ending a Call Switching to Speakerphone ModeSwitching to the Handset Nand s Deflecting a Call Refusing a CallOpen Listening During the Call Activating this function Accepting a Waiting Call Refusing a Waiting CallSecond Call Transfer a second call Connecting a callerDeflecting a Waiting Call Transfer on hangup Putting second call on hold Answering a Call On Another Line Using the Menu Holding a Call Transferring without Consultation Using the Line KeysTransferring a Call Other party still has not answered Transferring with ConsultationOr Transfer on hangup Redial the last number Making CallsDialing Following Line Seizure Dial the number Using Dtmf Tone Dialing Dialing Before Line Seizure Placing a callback request Canceling callback requestsCallback Callback is activated De-registering at the guest telephone ReachabilityRegistering at the guest telephone De-registering from another telephone Call Log Select entry Displaying the Call LogSelect list Display details Delete all parties from list Call partyDelete party from list Select next/previous entry Missed calls Key Redial Key Call Forwarding Activating/Deactivating Call Forwarding Switch off call forwardingChecking Forwarding Status Specify and activate forwarding destination Programming Call ForwardingActivate call forwarding Changing the Forwarding Destination And/or Consulting with a Second PartyIntroducing Consultation Alternating Between Two Parties Canceling Consultation HoldCanceling consultation hold If the other party does not pick up Ending the Conference ConferencingIntroducing the Conference Changing back to single-line calls End both calls by hanging up End both calls using the menuConnect the two other parties using the menu Connect the two other parties by hanging up Stop Recording Recording a CallStarting Manually Dialing Aids Dialing with Selected Dialing Key Using Auto Dial Timer Using Abbreviated Dialing Using Abbreviated Dialing to Make Calls Calling a stored number Using Notebook FunctionsStoring a number Using Repdial Keys Control Function Action During Dialing Viewing Message Details Voice MessagesRetrieving Messages Activating/Deactivating Do Not Disturb Deactivating the RingerActivating Do Not Disturb Using a Key to Activate/Deactivate Do Not Disturb Using Group Features Call Pickup Groups Hunt Groups Answering a Pickup Group CallIgnoring a Pickup Group Call Surviveability Hot- and Warmline Function Multiline Telephone Introduction Lines and Line Keys Types of Lines Line Types Lines Line Seizure Outgoing Calls Using a Multiline SetupIncoming Call Ringer or Call Waiting Tone Off-hook dialing Example Using the line in the same way as a single-line tele- phoneExisting Connection Placing a call on hold manually Incoming call on another line while dialing Making Calls with Multiple LinesAccepting a second call on the same line Advanced Cancel Key Function Pick up a call for a Direct Station Select User Using the Direct Station Select keyDirect Station Select Call other party Example Toggle KeyHiPath 8000 Functions Switch off Using Call ForwardingSwitch on Call Forwarding Busy Line Activating call forwarding Call Forward on No ReplyUnconditional Call Forwarding Switch off call forwarding Deactivating Call Forwarding Switch on call forwardingSelectively Forwarding Calls Activating Caller ID Suppression Caller ID SuppressionDeactivating Caller ID Suppression Activating Caller ID Suppression Temporarily for Next Call Creating a Screening List For Call Acceptance For Rejecting Calls Accepting Anonymous Calls Anonymous CallsRejecting Anonymous Calls Double-Digit Speed Dialing Using Speed DialingSingle-Digit Speed Dialing Using Callback Tracing a Call Functions in a Hunt Group Switch on BusySwitch Busy off again Make line busy Mark a line as the End of a Hunt Group Switch to End of Hunt GroupCancel End of Hunt Group DLS Mobility Function Mobility ScenariosLogging on and off at the same telephone Logging on and off at the Same Telephone Logging on using the keyLogging on using the menu Logging on at the Telephone Logging off at the Telephone Logging on and off at at Different Telephones Logon with Forced Logoff at the Remote Telephone Logon with Delayed Forced Logoff at the Remote Telephone „Mobility logon Validating request Accessing the Setup Menu Customizing the Telephone Country Options SettingsConfiguration Date/Time Selecting the Display ModeLanguage Option Example Setting the Date and Time Call Deflection Call Forwarding Call Duration Call Waiting Call Transfer Call Join Contrast Dialing Mode Call Display Auto Dial Timer Daylight Saving Delay for Call Forward on No Reply 100 Hold Ringback TimerMusic On Hold 101 Do Not DisturbMessage Waiting 102 Hold RingbackLocal Conferencing Auto Reconnect Auto AnswerBeep on Auto Answer 103 Idle State Options Inactivity TimeoutBeep on Auto Reconnect 104 Display Module Call View 105 Clear target USB Keyboard TypeProgramming/Modifying the Deflect Address 106 Showing Line Status in Call Information Box Line SettingsPosition of Line in Multiline Overview Display Module 107 Parking and Picking Up Parked Calls Switching Call Park On and OffDisplaying Icons Instead of Text 108 Context Switching Call Park Pickup On and OffOptions for on-hook dialing Hot-Keypad Rejecting a call during dialing Activating/deactivating callbackSuppressing message about missed calls 110 111 Hangup while ringingMobility flash LED Transfer on hangup Call RecordingSecure Call Ind 112 Eto m Local FunctionsAbbreviated Dialing 113 User Password 114 Lock Phone with Forward Lock PhoneLock Only Clear Phone Lock Resetting Memory to Factory Default SettingsMemory Clearing Abbreviated Dialing Numbers Assigning Function Keys 117 Example 1 Assigning the Mute Function to a Function Key 118 119 Function KeyControl Func Action During Dialing Tion 120 Programming the first level 121 Example 3 Assigning a Number or Name to a Function KeyFor programming the first level 122 For programming the second level 123 Using Function KeysExample 1 Activating the Notebook function Idle Mode Audio SettingsLoudspeaker Volume During a Call Case of a SingleLine Telephone Ringer VolumeSetting Case of a MultiLine Telephone Ringer 126 For all Lines Resetting Ringer SettingsHandset Volume For a Specific Line Room Acoustics Headset VolumeSetting Room Character During a Call 128 129 Rollover VolumeKey Clicks Restarting the Telephone 130 131 Using the DisplayCall View Start Display Operating the Telephone with the optiPoint display module Mobility DisplaySwap Display 132 Call Log Browser Applications DisplayCall Contacts Display Voice Incoming Call Incoming Call in Idle ModeIncoming call Incoming Call 134 135 Answering a CallAdding Callers to the Contacts Phone Book Reject Call 136 137 Deflect CallIncoming Call Deflect this call to Incoming Call Deflecting... done 138 139 Second CallAccepting a Waiting Call 140 Refusing a Waiting CallOn Hold 141 Connecting a partyJoin 142 Joining... doneTransfer on hangup 143 Transfering a second callBlind-transfer this call to 144 Placing a Call on HoldTransferring a Call 145 Displaying Missed Calls 146 Voice Messages 147 Off-Hook Dialing 148 149 Voice Dialing 150 On-Hook Dialing 151 152 12345678 Press the Replace Handset icon 154 155 Dialing from ContactsCalling Contacts 156 Repertory DialingControl Action During Dialing Function Consultation 157 158 Complete Transfer 159 160 Other party has not answered yetOther party answers 161 TransferringTransfer... done On Hold 0024 Alternate Alternating Between Two PartiesAlternating second call 162 Alternating consultation call 163 Setting up from a second call 164 Conference Setting up from a consultation callHold the conference 165 Connect the other parties by hanging up End both calls using the display keyConnect the other parties using the display key 166 Redial Last Number 167 Dialed Calls 168 169 Missed CallsSelect Dialed calls 170 Details 171 Received Calls 172 Forwarded Calls 173 Editing the Destination and Enabling Call Forwarding 174 Editing the Call Forwarding Target 175 01773327160 176 Do not disturb 177 Answering Group Pickup Calls 178 Ignoring Group Pickup Calls 179 Temporary limited mode 180 181 Multiline Telephone ApplicationCall View for Multiline Telephones Rules for Selecting a Preferred Line 182 Line Overview 183 View with More Than Seven Lines 184 Incoming Call Ringer or Call Waiting Tone 185 View Line 186 Line Box 187 Pressing the Loudspeaker/Headset key Initiating Calls via Line OverviewPressing a free line box View Line Pressing the Loudspeaker/Headset key before- hand When Prime Line is Seized 189 190 Using selected line as a single-line telephoneWith An Active Call Line put on hold by Manager @company.com Retrieve Manual holdLine Held 191 192 193 Multiline CallsDisplay of Line Information in Call Control Answering a Call on Another Line 194 When you press the line information box 195 196 Status Message for Multiple Lines 197 Display of Line Information for a Held Line During a Call 198 Ringer/Call Waiting Tone on the Line when Dialing Calling Numeric input Changing Character ModeCharacter Input Alphanumeric input lowercase Alphanumeric input uppercase Switching Between Overwrite and Insert ModeSwitching to Insert Mode 201 202 Switching to overwrite modeAdditional Keys 203 Navigating on the Display ModuleSelecting and Activating Control Elements Dor F Cor E Edit FieldsControl Keys on the Telephone 204 205 Setup Menu in the Display ModuleSetup =Configuration? 206 General InformationWeb Interface Http//IP of the telephone Preparatory StepsOpen Web Interface Https//hostname.domainname Call up the user interface 208 209 Change User PasswordMenu Structure 210 Function KeysPhone Select Function Key 211 212 Info Message Country SettingsLanguage Settings 213 214 Audio SettingsCall-Related Parameters 215 User Security SettingMobile User Logoff Alphabetic Reference Audible secure call indicatorAuto-Dial Timer Append Codes DND feature enabled on phone Call Forwarding On No Reply Cfnr TimerDefault Deflect Address Country Handset Volume Feature CodeFeature URI Idle dialing mode Key Label Key Click VolumeLoudspeaker Volume Language Mobility logoff Ringer VolumeRollover Volume Parameters for Phone lock 221 Selecting a FunctionFunction Key Explanation 222 Web Interface Function Key ExplanationTone Sequence User Password 223 Entering Characters Using EditorsEntering Text 225 Navigating During Text Entry 226 Priority Category Description Idle Mode DisplayAppendix 227 User Menu 228 229 Telephone Menu 230 =Local functions ? =Audio settings ? 231 Connection Status Telephone MenuDialing Menu Option Action Next Step 233 Using Group FeaturesConsultation Call User Display 2nd line Explanation Messages and AlarmsStatus Messages 234 Line status Description Line Key Status IndicationDirect Station Select key Status Indication 235 Error Messages 236 Labeling the Keys Matte side facing up 237 Index 238 Multiline 239 240 Picking up a call waiting 241 Reference No. A31003-J4270-U100-5-7619