Manuals / Siemens / Communications / IP Phone

Siemens OPTIPOINT420, OPTIPOINT410 user manual Reference No. A31003-J4270-U100-5-7619

Models: OPTIPOINT410 OPTIPOINT420

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Reference No.: A31003-J4270-U100-5-7619

The information provided in this document contains merely general descriptions or characteristics of per- formance which in case of actual use do not always apply as described or which may change as the result of further development of the products.

An obligation to provide the respective characteris- tics shall only exist if expressly agreed in the terms of the contract. Availability and technical specifications are subject to change without notice.

All trademarks are the property of Siemens Enter- prise Communications GmbH & Co. KG or their re- spective owners.

www.siemens.com/enterprise

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Siemens OPTIPOINT420, OPTIPOINT410 user manual Reference No. A31003-J4270-U100-5-7619

Contents

HiPath Protection of the Telephone For Your SafetySafety Precautions Location of the TelephoneImportant Notes LabelsContents Operating the Telephone with the Display Contents HiPath 8000 Functions DLS Mobility FunctionCustomizing the Telephone Operating the Telephone with OptiPoint display moduleContents Appendix Using EditorsWeb Interface IndexProduct Identification About These Operating InstructionsIntended Use General InformationEcho Effect ServiceSafety Symbols in the Manual UorOverview IntroductionSecure Voice Transmission FeaturesTelephone Types Layout of the optiPoint 420 advance S Display and Dialog Keys Keypad Programmable Keys Mode VKey UKey Control KeysStandard Telephone Functions Operating the Telephone with the DisplayMobility Multiline FunctionsAnswering a Call With the Handset Function SelectionIncoming Calls Answering a Call Without the Headset Speakerphone Mode Ending a Call Switching to Speakerphone ModeSwitching to the Handset Nand sDeflecting a Call Refusing a CallOpen Listening During the Call Activating this functionAccepting a Waiting Call Refusing a Waiting CallSecond Call Transfer a second call Connecting a callerDeflecting a Waiting Call Transfer on hangupPutting second call on hold Answering a Call On Another LineUsing the Menu Holding a CallTransferring without Consultation Using the Line KeysTransferring a Call Other party still has not answered Transferring with ConsultationOr Transfer on hangup Redial the last number Making CallsDialing Following Line Seizure Dial the numberUsing Dtmf Tone Dialing Dialing Before Line SeizurePlacing a callback request Canceling callback requestsCallback Callback is activatedDe-registering at the guest telephone ReachabilityRegistering at the guest telephone De-registering from another telephone Call Log Select entry Displaying the Call LogSelect list Display detailsDelete all parties from list Call partyDelete party from list Select next/previous entryMissed calls Key Redial KeyCall Forwarding Activating/Deactivating Call Forwarding Switch off call forwardingChecking Forwarding Status Specify and activate forwarding destination Programming Call ForwardingActivate call forwarding Changing the Forwarding Destination And/or Consulting with a Second PartyIntroducing Consultation Alternating Between Two Parties Canceling Consultation HoldCanceling consultation hold If the other party does not pick upEnding the Conference ConferencingIntroducing the Conference Changing back to single-line callsEnd both calls by hanging up End both calls using the menuConnect the two other parties using the menu Connect the two other parties by hanging upStop Recording Recording a CallStarting Manually Dialing Aids Dialing with Selected Dialing KeyUsing Auto Dial Timer Using Abbreviated Dialing Using Abbreviated Dialing to Make CallsCalling a stored number Using Notebook FunctionsStoring a number Using Repdial Keys Control Function Action During DialingViewing Message Details Voice MessagesRetrieving Messages Activating/Deactivating Do Not Disturb Deactivating the RingerActivating Do Not Disturb Using a Key to Activate/Deactivate Do Not Disturb Using Group Features Call Pickup GroupsHunt Groups Answering a Pickup Group CallIgnoring a Pickup Group Call Surviveability Hot- and Warmline FunctionMultiline Telephone Introduction Lines and Line KeysTypes of Lines Line TypesLines Line SeizureOutgoing Calls Using a Multiline SetupIncoming Call Ringer or Call Waiting Tone Off-hook dialingExample Using the line in the same way as a single-line tele- phoneExisting Connection Placing a call on hold manuallyIncoming call on another line while dialing Making Calls with Multiple LinesAccepting a second call on the same line Advanced Cancel Key Function Pick up a call for a Direct Station Select User Using the Direct Station Select keyDirect Station Select Call other party Example Toggle KeyHiPath 8000 Functions Switch off Using Call ForwardingSwitch on Call Forwarding Busy LineActivating call forwarding Call Forward on No ReplyUnconditional Call Forwarding Switch off call forwarding Deactivating Call Forwarding Switch on call forwardingSelectively Forwarding Calls Activating Caller ID Suppression Caller ID SuppressionDeactivating Caller ID Suppression Activating Caller ID Suppression Temporarily for Next Call Creating a Screening List For Call AcceptanceFor Rejecting Calls Accepting Anonymous Calls Anonymous CallsRejecting Anonymous Calls Double-Digit Speed Dialing Using Speed DialingSingle-Digit Speed Dialing Using Callback Tracing a CallFunctions in a Hunt Group Switch on BusySwitch Busy off again Make line busyMark a line as the End of a Hunt Group Switch to End of Hunt GroupCancel End of Hunt Group DLS Mobility Function Mobility ScenariosLogging on and off at the same telephone Logging on and off at the Same Telephone Logging on using the keyLogging on using the menu Logging on at the TelephoneLogging off at the Telephone Logging on and off at at Different Telephones Logon with Forced Logoff at the Remote TelephoneLogon with Delayed Forced Logoff at the Remote Telephone „Mobility logon Validating requestAccessing the Setup Menu Customizing the TelephoneCountry Options SettingsConfiguration Date/Time Selecting the Display ModeLanguage Option ExampleSetting the Date and Time Call DeflectionCall Forwarding Call DurationCall Waiting Call TransferCall Join ContrastDialing Mode Call DisplayAuto Dial Timer Daylight SavingDelay for Call Forward on No Reply 100 Hold Ringback TimerMusic On Hold 101 Do Not DisturbMessage Waiting 102 Hold RingbackLocal Conferencing Auto Reconnect Auto AnswerBeep on Auto Answer 103Idle State Options Inactivity TimeoutBeep on Auto Reconnect 104Display Module Call View 105Clear target USB Keyboard TypeProgramming/Modifying the Deflect Address 106Showing Line Status in Call Information Box Line SettingsPosition of Line in Multiline Overview Display Module 107Parking and Picking Up Parked Calls Switching Call Park On and OffDisplaying Icons Instead of Text 108Context Switching Call Park Pickup On and OffOptions for on-hook dialing Hot-KeypadRejecting a call during dialing Activating/deactivating callbackSuppressing message about missed calls 110111 Hangup while ringingMobility flash LED Transfer on hangup Call RecordingSecure Call Ind 112Eto m Local FunctionsAbbreviated Dialing 113User Password 114Lock Phone with Forward Lock PhoneLock Only Clear Phone Lock Resetting Memory to Factory Default SettingsMemory Clearing Abbreviated Dialing NumbersAssigning Function Keys 117Example 1 Assigning the Mute Function to a Function Key 118119 Function KeyControl Func Action During Dialing Tion 120 Programming the first level121 Example 3 Assigning a Number or Name to a Function KeyFor programming the first level 122 For programming the second level123 Using Function KeysExample 1 Activating the Notebook function Idle Mode Audio SettingsLoudspeaker Volume During a CallCase of a SingleLine Telephone Ringer VolumeSetting Case of a MultiLine TelephoneRinger 126For all Lines Resetting Ringer SettingsHandset Volume For a Specific LineRoom Acoustics Headset VolumeSetting Room Character During a Call 128129 Rollover VolumeKey Clicks Restarting the Telephone 130131 Using the DisplayCall View Start Display Operating the Telephone with the optiPoint display module Mobility DisplaySwap Display 132Call Log Browser Applications DisplayCall Contacts Display VoiceIncoming Call Incoming Call in Idle ModeIncoming call Incoming Call 134135 Answering a CallAdding Callers to the Contacts Phone Book Reject Call 136137 Deflect CallIncoming Call Deflect this call to Incoming Call Deflecting... done 138139 Second CallAccepting a Waiting Call 140 Refusing a Waiting CallOn Hold 141 Connecting a partyJoin 142 Joining... doneTransfer on hangup 143 Transfering a second callBlind-transfer this call to 144 Placing a Call on HoldTransferring a Call 145 Displaying Missed Calls 146Voice Messages 147Off-Hook Dialing 148149 Voice Dialing 150On-Hook Dialing 151152 12345678 Press the Replace Handset icon 154155 Dialing from ContactsCalling Contacts 156 Repertory DialingControl Action During Dialing Function Consultation 157158 Complete Transfer 159160 Other party has not answered yetOther party answers 161 TransferringTransfer... done On Hold 0024 Alternate Alternating Between Two PartiesAlternating second call 162Alternating consultation call 163Setting up from a second call 164Conference Setting up from a consultation callHold the conference 165Connect the other parties by hanging up End both calls using the display keyConnect the other parties using the display key 166Redial Last Number 167Dialed Calls 168169 Missed CallsSelect Dialed calls 170 Details 171Received Calls 172Forwarded Calls 173Editing the Destination and Enabling Call Forwarding 174Editing the Call Forwarding Target 17501773327160 176Do not disturb 177Answering Group Pickup Calls 178Ignoring Group Pickup Calls 179Temporary limited mode 180181 Multiline Telephone ApplicationCall View for Multiline Telephones Rules for Selecting a Preferred Line 182Line Overview 183View with More Than Seven Lines 184Incoming Call Ringer or Call Waiting Tone 185View Line 186Line Box 187Pressing the Loudspeaker/Headset key Initiating Calls via Line OverviewPressing a free line box View Line Pressing the Loudspeaker/Headset key before- handWhen Prime Line is Seized 189190 Using selected line as a single-line telephoneWith An Active Call Line put on hold by Manager @company.com Retrieve Manual holdLine Held 191192 193 Multiline CallsDisplay of Line Information in Call Control Answering a Call on Another Line 194When you press the line information box 195196 Status Message for Multiple Lines 197Display of Line Information for a Held Line During a Call 198Ringer/Call Waiting Tone on the Line when Dialing CallingNumeric input Changing Character ModeCharacter Input Alphanumeric input lowercaseAlphanumeric input uppercase Switching Between Overwrite and Insert ModeSwitching to Insert Mode 201202 Switching to overwrite modeAdditional Keys 203 Navigating on the Display ModuleSelecting and Activating Control Elements Dor F Cor E Edit FieldsControl Keys on the Telephone 204205 Setup Menu in the Display ModuleSetup =Configuration? 206 General InformationWeb Interface Http//IP of the telephone Preparatory StepsOpen Web Interface Https//hostname.domainnameCall up the user interface 208209 Change User PasswordMenu Structure 210 Function KeysPhone Select Function Key 211212 Info Message Country SettingsLanguage Settings 213214 Audio SettingsCall-Related Parameters 215 User Security SettingMobile User Logoff Alphabetic Reference Audible secure call indicatorAuto-Dial Timer Append CodesDND feature enabled on phone Call Forwarding On No Reply Cfnr TimerDefault Deflect Address CountryHandset Volume Feature CodeFeature URI Idle dialing modeKey Label Key Click VolumeLoudspeaker Volume LanguageMobility logoff Ringer VolumeRollover Volume Parameters for Phone lock221 Selecting a FunctionFunction Key Explanation 222 Web Interface Function Key ExplanationTone Sequence User Password 223Entering Characters Using EditorsEntering Text 225 Navigating During Text Entry 226Priority Category Description Idle Mode DisplayAppendix 227User Menu 228229 Telephone Menu230 =Local functions ?=Audio settings ? 231Connection Status Telephone MenuDialing Menu Option Action Next Step233 Using Group FeaturesConsultation Call User Display 2nd line Explanation Messages and AlarmsStatus Messages 234Line status Description Line Key Status IndicationDirect Station Select key Status Indication 235Error Messages 236Labeling the Keys Matte side facing up 237Index 238Multiline 239240 Picking up a call waiting241 Reference No. A31003-J4270-U100-5-7619