Lines, Line Seizure | Siemens OPTIPOINT410, OPTIPOINT420 manual

Operating the Telephone with the Display

Lines

Basically every line in a multiline telephone functions as an individual tele- phone (except lines on Direct Station Select key) so that all features on "single-line" telephones can be transferred to each individual line. As soon as a line is active, the relevant details are displayed.

Although a multiline telephone supports simultaneous use of several lines, it functions in almost the same way as a single-line telephone. The differ- ence with a multiline telephone is that the line is selected automatically.

With multiline telephones, however, you can also manually select the line using the line key that has been assigned to it. For an explanation of the line key status indication please see page page 235.

Line Seizure

A multiline telephone line is seized if the line key LED is lit, blinking or flick- ering and information about the line appears in the display.

You can change the mode as follows:

•Pressing a line key to seize the line.

•A line is seized with an incoming call.

•A line is free when it becomes idle or is put on hold manually.

•The multiline telephone selects another suitable line for seizure. If a suitable line is not available, a line is not seized.

•A line remains seized even when a connection is released following consultation.

All procedures that were initiated via the menu or the function keys refer to the line that is seized. All audio functions (for example when toggling be- tween handset and speakerphone mode) apply to the active line.

If you have seized a secondary line, this line remains reserved for you to dial for a period of time programmed by administrator. Dur- ing this time the line cannot be seized by another party whose telephone is also programmed to use the secondary line.

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Siemens OPTIPOINT410, OPTIPOINT420 user manual Lines, Line Seizure

Contents

HiPath Safety Precautions For Your SafetyProtection of the Telephone Location of the Telephone Labels Important Notes Contents Operating the Telephone with the Display Contents DLS Mobility Function HiPath 8000 Functions Customizing the Telephone OptiPoint display module Operating the Telephone with Contents Web Interface Using EditorsAppendix Index Intended Use About These Operating InstructionsProduct Identification General Information Echo Effect ServiceSafety Uor Symbols in the Manual Introduction Overview Secure Voice Transmission FeaturesTelephone Types Layout of the optiPoint 420 advance S Display and Dialog Keys Keypad Programmable Keys Control Keys Mode VKey UKey Operating the Telephone with the Display Standard Telephone Functions Multiline Functions Mobility Answering a Call With the Handset Function SelectionIncoming Calls Answering a Call Without the Headset Speakerphone Mode Switching to the Handset Switching to Speakerphone ModeEnding a Call Nand s Open Listening During the Call Refusing a CallDeflecting a Call Activating this function Accepting a Waiting Call Refusing a Waiting CallSecond Call Deflecting a Waiting Call Connecting a callerTransfer a second call Transfer on hangup Answering a Call On Another Line Putting second call on hold Holding a Call Using the Menu Transferring without Consultation Using the Line KeysTransferring a Call Other party still has not answered Transferring with ConsultationOr Transfer on hangup Dialing Following Line Seizure Making CallsRedial the last number Dial the number Dialing Before Line Seizure Using Dtmf Tone Dialing Callback Canceling callback requestsPlacing a callback request Callback is activated De-registering at the guest telephone ReachabilityRegistering at the guest telephone De-registering from another telephone Call Log Select list Displaying the Call LogSelect entry Display details Delete party from list Call partyDelete all parties from list Select next/previous entry Redial Key Missed calls Key Call Forwarding Activating/Deactivating Call Forwarding Switch off call forwardingChecking Forwarding Status Specify and activate forwarding destination Programming Call ForwardingActivate call forwarding Changing the Forwarding Destination And/or Consulting with a Second PartyIntroducing Consultation Canceling consultation hold Canceling Consultation HoldAlternating Between Two Parties If the other party does not pick up Introducing the Conference ConferencingEnding the Conference Changing back to single-line calls Connect the two other parties using the menu End both calls using the menuEnd both calls by hanging up Connect the two other parties by hanging up Stop Recording Recording a CallStarting Manually Dialing with Selected Dialing Key Dialing Aids Using Auto Dial Timer Using Abbreviated Dialing to Make Calls Using Abbreviated Dialing Calling a stored number Using Notebook FunctionsStoring a number Control Function Action During Dialing Using Repdial Keys Viewing Message Details Voice MessagesRetrieving Messages Activating/Deactivating Do Not Disturb Deactivating the RingerActivating Do Not Disturb Using a Key to Activate/Deactivate Do Not Disturb Call Pickup Groups Using Group Features Hunt Groups Answering a Pickup Group CallIgnoring a Pickup Group Call Hot- and Warmline Function Surviveability Lines and Line Keys Multiline Telephone Introduction Line Types Types of Lines Line Seizure Lines Incoming Call Ringer or Call Waiting Tone Using a Multiline SetupOutgoing Calls Off-hook dialing Existing Connection Using the line in the same way as a single-line tele- phoneExample Placing a call on hold manually Incoming call on another line while dialing Making Calls with Multiple LinesAccepting a second call on the same line Advanced Cancel Key Function Pick up a call for a Direct Station Select User Using the Direct Station Select keyDirect Station Select Call other party Example Toggle KeyHiPath 8000 Functions Switch on Using Call ForwardingSwitch off Call Forwarding Busy Line Activating call forwarding Call Forward on No ReplyUnconditional Call Forwarding Switch off call forwarding Deactivating Call Forwarding Switch on call forwardingSelectively Forwarding Calls Activating Caller ID Suppression Caller ID SuppressionDeactivating Caller ID Suppression Activating Caller ID Suppression Temporarily for Next Call For Call Acceptance Creating a Screening List For Rejecting Calls Accepting Anonymous Calls Anonymous CallsRejecting Anonymous Calls Double-Digit Speed Dialing Using Speed DialingSingle-Digit Speed Dialing Tracing a Call Using Callback Switch Busy off again Switch on BusyFunctions in a Hunt Group Make line busy Mark a line as the End of a Hunt Group Switch to End of Hunt GroupCancel End of Hunt Group DLS Mobility Function Mobility ScenariosLogging on and off at the same telephone Logging on using the menu Logging on using the keyLogging on and off at the Same Telephone Logging on at the Telephone Logging off at the Telephone Logon with Forced Logoff at the Remote Telephone Logging on and off at at Different Telephones „Mobility logon Validating request Logon with Delayed Forced Logoff at the Remote Telephone Customizing the Telephone Accessing the Setup Menu Country Options SettingsConfiguration Language Selecting the Display ModeDate/Time Option Example Call Deflection Setting the Date and Time Call Duration Call Forwarding Call Transfer Call Waiting Contrast Call Join Call Display Dialing Mode Daylight Saving Auto Dial Timer Delay for Call Forward on No Reply 100 Hold Ringback TimerMusic On Hold 101 Do Not DisturbMessage Waiting 102 Hold RingbackLocal Conferencing Beep on Auto Answer Auto AnswerAuto Reconnect 103 Beep on Auto Reconnect Inactivity TimeoutIdle State Options 104 105 Display Module Call View Programming/Modifying the Deflect Address USB Keyboard TypeClear target 106 Position of Line in Multiline Overview Display Module Line SettingsShowing Line Status in Call Information Box 107 Displaying Icons Instead of Text Switching Call Park On and OffParking and Picking Up Parked Calls 108 Options for on-hook dialing Switching Call Park Pickup On and OffContext Hot-Keypad Suppressing message about missed calls Activating/deactivating callbackRejecting a call during dialing 110 111 Hangup while ringingMobility flash LED Secure Call Ind Call RecordingTransfer on hangup 112 Abbreviated Dialing Local FunctionsEto m 113 114 User Password Lock Phone with Forward Lock PhoneLock Only Memory Resetting Memory to Factory Default SettingsClear Phone Lock Clearing Abbreviated Dialing Numbers 117 Assigning Function Keys 118 Example 1 Assigning the Mute Function to a Function Key 119 Function KeyControl Func Action During Dialing Tion Programming the first level 120 121 Example 3 Assigning a Number or Name to a Function KeyFor programming the first level For programming the second level 122 123 Using Function KeysExample 1 Activating the Notebook function Loudspeaker Volume Audio SettingsIdle Mode During a Call Setting Ringer VolumeCase of a SingleLine Telephone Case of a MultiLine Telephone 126 Ringer Handset Volume Resetting Ringer SettingsFor all Lines For a Specific Line Setting Room Character During a Call Headset VolumeRoom Acoustics 128 129 Rollover VolumeKey Clicks 130 Restarting the Telephone 131 Using the DisplayCall View Start Display Swap Display Mobility DisplayOperating the Telephone with the optiPoint display module 132 Call Contacts Applications DisplayCall Log Browser Display Voice Incoming call Incoming Call in Idle ModeIncoming Call Incoming Call 134 135 Answering a CallAdding Callers to the Contacts Phone Book 136 Reject Call 137 Deflect CallIncoming Call Deflect this call to 138 Incoming Call Deflecting... done 139 Second CallAccepting a Waiting Call 140 Refusing a Waiting CallOn Hold 141 Connecting a partyJoin 142 Joining... doneTransfer on hangup 143 Transfering a second callBlind-transfer this call to 144 Placing a Call on HoldTransferring a Call 145 146 Displaying Missed Calls 147 Voice Messages 148 Off-Hook Dialing 149 150 Voice Dialing 151 On-Hook Dialing 152 12345678 154 Press the Replace Handset icon 155 Dialing from ContactsCalling Contacts 156 Repertory DialingControl Action During Dialing Function 157 Consultation 158 159 Complete Transfer 160 Other party has not answered yetOther party answers 161 TransferringTransfer... done Alternating second call Alternate Alternating Between Two PartiesOn Hold 0024 162 163 Alternating consultation call 164 Setting up from a second call Hold the conference Setting up from a consultation callConference 165 Connect the other parties using the display key End both calls using the display keyConnect the other parties by hanging up 166 167 Redial Last Number 168 Dialed Calls 169 Missed CallsSelect Dialed calls 170 171 Details 172 Received Calls 173 Forwarded Calls 174 Editing the Destination and Enabling Call Forwarding 175 Editing the Call Forwarding Target 176 01773327160 177 Do not disturb 178 Answering Group Pickup Calls 179 Ignoring Group Pickup Calls 180 Temporary limited mode 181 Multiline Telephone ApplicationCall View for Multiline Telephones 182 Rules for Selecting a Preferred Line 183 Line Overview 184 View with More Than Seven Lines 185 Incoming Call Ringer or Call Waiting Tone 186 View Line 187 Line Box Pressing a free line box View Line Initiating Calls via Line OverviewPressing the Loudspeaker/Headset key Pressing the Loudspeaker/Headset key before- hand 189 When Prime Line is Seized 190 Using selected line as a single-line telephoneWith An Active Call Line Held Manual holdLine put on hold by Manager @company.com Retrieve 191 192 193 Multiline CallsDisplay of Line Information in Call Control 194 Answering a Call on Another Line 195 When you press the line information box 196 197 Status Message for Multiple Lines 198 Display of Line Information for a Held Line During a Call Calling Ringer/Call Waiting Tone on the Line when Dialing Character Input Changing Character ModeNumeric input Alphanumeric input lowercase Switching to Insert Mode Switching Between Overwrite and Insert ModeAlphanumeric input uppercase 201 202 Switching to overwrite modeAdditional Keys 203 Navigating on the Display ModuleSelecting and Activating Control Elements Control Keys on the Telephone Edit FieldsDor F Cor E 204 205 Setup Menu in the Display ModuleSetup =Configuration? 206 General InformationWeb Interface Open Web Interface Preparatory StepsHttp//IP of the telephone Https//hostname.domainname 208 Call up the user interface 209 Change User PasswordMenu Structure 210 Function KeysPhone 211 Select Function Key 212 Language Settings Country SettingsInfo Message 213 214 Audio SettingsCall-Related Parameters 215 User Security SettingMobile User Logoff Auto-Dial Timer Audible secure call indicatorAlphabetic Reference Append Codes Default Deflect Address Call Forwarding On No Reply Cfnr TimerDND feature enabled on phone Country Feature URI Feature CodeHandset Volume Idle dialing mode Loudspeaker Volume Key Click VolumeKey Label Language Rollover Volume Ringer VolumeMobility logoff Parameters for Phone lock 221 Selecting a FunctionFunction Key Explanation 222 Web Interface Function Key ExplanationTone Sequence 223 User Password Entering Characters Using EditorsEntering Text 225 226 Navigating During Text Entry Appendix Idle Mode DisplayPriority Category Description 227 228 User Menu Telephone Menu 229 =Local functions ? 230 231 =Audio settings ? Dialing Telephone MenuConnection Status Menu Option Action Next Step 233 Using Group FeaturesConsultation Call Status Messages Messages and AlarmsUser Display 2nd line Explanation 234 Direct Station Select key Status Indication Line Key Status IndicationLine status Description 235 236 Error Messages Matte side facing up 237 Labeling the Keys 238 Index 239 Multiline Picking up a call waiting 240 241 Reference No. A31003-J4270-U100-5-7619