Mail, Remove/Edit/Close Menu, To/CC/BCC | Xerox 5230 specification

5 Scan/E-mail

E-mail

This section describes how to scan documents to send them as e-mail attachments. You can specify destination addresses by using the screen keyboard to enter the addresses, or by selecting from the Address Book. For more information on how to make entries using this screen, refer to the following:

New Recipients – page 122

Address Book – page 123

Add Me – page 124

1.Press the <All Services> button on the control panel.

2.Select [E-mail] on the touch screen.

3.Specify the required options.

Remove/Edit/Close Menu

Selecting a recipient in the recipient list pops up a menu that allows you to remove or edit the recipient, or close the pop-up menu.

New Recipients

This feature allows you to enter recipients’ e-mail addresses using the screen keyboard.

1.Select [New Recipients] on the [E-mail] screen.

2.Enter an address.

3.Select [Close].

To:/CC:/BCC:

The pull-down menu at the left-hand side of the address entry field allows you to switch the recipient type between To, CC, and BCC.

More Characters

Displays the symbol keys on the screen.

+ Add

Select this button to enter another recipient’s e-mail address.

Hand-glass icon

Allows you to search the Address Book for the entered search string. Any names that contain the search string will be found.

122

Image 122

Xerox 5230 manual Mail, Remove/Edit/Close Menu, To/CC/BCC, Hand-glass icon

Contents

User Guide Products Subject To Ordinary Export Regulations Table of Contents Product Overview Copy Fax 117 Stored Programming 157 Send from Mailbox 145Job Flow Sheets 153 Index 173 159Glossary 163 Xerox Welcome Center Serial Number Orientation Language Displayed on the Touch ScreenConventions Long Edge Feed LEF Italic Typeface Text in Square BracketsText in Angle Brackets Safety Notes Related Information Sources Operator Accessible Areas Electrical Supply Maintenance Electrical Safety InformationMachine Installation Safety Information Cleaning Your Product Operational Safety Information Battery Safety Information For Consumables Laser Safety InformationOzone Information Radio Frequency Emissions Class a digital device Product Safety Certification UL, CBRegulatory Information Certifications in Europe CE Data Coupler Information For FAX FunctionFAX Send Header Requirements Canada Environmental Compliance Regulatory Information for Rfid Jpeg Code About LicenseHeimdal Libcurl FreeBSD OpenLDAP Before Using the Machine AES Tiff libtiff Illegal Copies Canada Other Countries All Countries, North America USA/Canada Battery Recycling and DisposalProduct Recycling and Disposal European Union Weee Professional/Business Before Using the Machine Product Overview Component Function Machine ComponentsFront View Machine Components Component Function Rear View Component Function Control Panel Button Function Machine Services Mail Server Fax Custom ServicesInternet Fax Network Scanning Powering Off Power On/OffPowering On Stored Programming Sleep Mode Ground Fault Interrupter GFILow Power Mode Energy Saver Modes Modes All ServicesFeatures Machine Status Job InterruptJob Status Recycled Paper Product Overview Copying Procedure Load the Documents Document Type Weight Capacity Document Feeder Select the Features Document Glass Enter the Quantity Start the Copy Job Stopping a Copy Job CopyCheck the Status of the Copy Job More Reduce/EnlargeReduce/Enlarge Screen Proportional % Paper Supply Screen PresetsPaper Supply Auto Paper Select Paper Size Sided CopyingTray 5 Bypass Screen Paper Type 1 Sided Copy OutputSided Copying Screen 2 Sided Copy Output Screen Collation Paper SupplyHole Punch Image Quality Original Type Image Options Background Suppression Off Layout AdjustmentBook Copying Left Page then Right Binding Edge Erase Sided Book CopyingOriginal Size Start & End Pages Edge Erase Image Shift Image Rotation Invert Image Original Orientation Create Left/Top Bound Booklet Output FormatBooklet Creation Booklet Creation Binding Shift Screen Booklet Creation Covers Screen Booklet Creation Fold & Staple Screen CoversBooklet Creation Divide Output Screen No Fold & Staple Transparency Options Transparency Set & Handouts LayoutBlank Separators & Handouts Multiple-Up No Posters PosterAnnotations Output Size Comment Screen Date Stamp Screen Bates Stamp Numbers ScreenFormat & Style Screen Font Size Watermark ID Card Copying Copy Output Job AssemblyBuild Job Copy Job Screen Sample Job Combine Original Sets Form Overlay Delete Outside/Delete Inside Delete Outside/Delete Inside Area 1 screen Clear Area Copy Country Code for the Fax Service Fax Fax Procedure Fax Procedure Specify a Destination Enter an E-mail Subject and Message for Internet Fax Only Start the Fax Job Check the Status of the Fax Job Stopping a Fax Job Specifying Fax Destinations New Recipients Relay Broadcast Special Characters Function Description Dtmf Method Examples Address Book Speed Dial Code Result CoverSpeed Dial Print Cover No Report Cover Page Recipient’s Comment ScreenCover Page Sender’s Comment Screen Select Comment Specifying Internet Fax Destinations Remote Mailbox Address Book Message FromSubject Specifying Server Fax Destinations New Recipients Address Book Specifying Server Fax Destinations General Settings Fax/Internet Fax/Server Fax Sided Lighten/DarkenSided Scanning Sided Rotate Side Fine 200 dpi ResolutionStandard Superfine 400 dpi Layout Adjustment Fax/Internet Fax/Server Fax Original Size Book Faxing Reduce/Enlarge Top Page then Bottom Book FaxingRight Page then Left Fax Options Fax Enter Output Size Starting Rate Priority Send/Delay StartConfirmation Options Delay Start Specific Time Screen Display Header Transmission Header TextRecipient Print Sets Set Multiple-Up Remote Mailbox Code More Fax Options Fax Remote Polling Store for Polling Public Mailbox Screen Print Mailbox ScreenSelect All Change Document Name Internet Fax Options Internet Fax On-hook Manual Send/Receive Confirmation Options Acknowledgement ReportInternet Fax Profile Read Receipts TIFF-S Encryption Digital Signature Delayed Start Fax Options Server Fax Delayed Start Fax 116 Scanning Procedure Scan/E-mail Scan/E-mail Start the Scan Job Check the Status of the Scan Job Save the Scanned Data Stopping a Scan Job To/CC/BCC MailRemove/Edit/Close Menu Hand-glass icon Name List all public entriesSearch Public/Search Network Add Me Close Menu Address BookKeyboard Mailbox list Scan to MailboxNetwork Scanning Go to Job template list Update TemplatesScan to PC Template Description Shared Name PasswordTransfer Protocol Save Name/Protocol BrowseSMB UNC Format Next General SettingsPrevious Scan Presets Sharing & Printing Simple Scan Archival RecordHigh Quality Print Custom Advanced Settings Image Options Background Suppression Resolution Book Scanning Original Orientation 137 Mail Options/Filing Options File Format Compression Method MTIFF Multiple Pages per FileTiff File for Each XPS Signature Document Name/File Name Read ReceiptsSplit Send Split by File Name Conflict Reply To 142 Meta Data Login NamePassword Meta Data Validation Send from Mailbox Send from Mailbox Refresh Job Flow SettingsPrinting/Deleting Mailbox Documents Name/Stored Date Job Flow Settings Mailbox Print Settings Output Input Auto Start Link Job Flow Sheet to Mailbox Screen Select Keyword Select Job Flow Sheet ScreenSearch by Keyword Owner Job Flow Sheet RestrictionsSheet Filtering Target Send from Mailbox 152 Using the Job Flow Sheets Service Job Flow Sheets Job Flow Sheets Sheet Filtering Details Change SettingsLast Updated Next Group Search by Name/Search by Keyword/Select KeywordPrevious Group Add E-mail Recipient Stored Programming Recalling a Stored Program Stored Programming 158 CentreWare Internet Services Accessing CentreWare Internet Services Logo Panel User InterfaceHeader Panel Menu Panel Services Tab Feature Description CentreWare Internet Services 162 Glossary Terms Defined 164 Dhcp 166 Http 168 PCL 170 SMB 172 Index Numerics 174 175 176 177 178 179 Index 180