Scan/E-mail, Scanning Procedure | Xerox 5230 specification

5 Scan/E-mail

This chapter describes how to use the scan services. For more information on the specific types of scan, refer to the following:

To scan and e-mail documents – E-mail – page 122

After a document is scanned, the scanned data is automatically sent to specified destinations as an e-mail attachment.

To scan and save documents in the mailbox – Scan to Mailbox – page 126

Scanned documents are saved in a specified mailbox on the machine.

To scan and send documents using a job template – Network Scanning – page 126

According to the settings in a selected job template, documents are scanned, processed, and then uploaded to a specified server.

To scan and send documents using the FTP or SMB protocol – Scan to PC – page 127

After a document is scanned, the scanned data is automatically uploaded to a specified destination using the FTP or SMB protocol.

NOTE: To use the scan services, you must connect the machine to a network and set up the network environment. For more information, refer to the System Administration Guide.

NOTE: Some of the features described in this chapter are optional, and may not apply to your machine configuration.

NOTE: To use the scan services, the Network Scanning Kit must be installed on the machine. To use the scan and e-mail services, the Scan to E-mail Kit must be installed in addition to the Network Scanning Kit.

Scanning Procedure

This section describes the basic scanning procedures. Follow the steps below.

1.Load the Documents – page 118

2.Select the Features – page 118

3.Start the Scan Job – page 119

4.Check the Status of the Scan Job – page 120

5.Save the Scanned Data – page 120 Stopping a Scan Job – page 121

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Image 117

Xerox 5230 manual Scan/E-mail, Scanning Procedure

Contents

User Guide Products Subject To Ordinary Export Regulations Table of Contents Copy Product Overview Fax 117 Send from Mailbox 145 Job Flow Sheets 153Stored Programming 157 159 Glossary 163Index 173 Serial Number Xerox Welcome Center Conventions Language Displayed on the Touch ScreenOrientation Long Edge Feed LEF Text in Square Brackets Text in Angle BracketsItalic Typeface Related Information Sources Safety Notes Electrical Supply Operator Accessible Areas Machine Installation Safety Information Electrical Safety InformationMaintenance Cleaning Your Product Battery Safety Information Operational Safety Information Laser Safety Information Ozone InformationFor Consumables Regulatory Information Product Safety Certification UL, CBRadio Frequency Emissions Class a digital device Certifications in Europe CE For FAX Function FAX Send Header RequirementsData Coupler Information Canada Regulatory Information for Rfid Environmental Compliance About License HeimdalJpeg Code FreeBSD Libcurl OpenLDAP Before Using the Machine Tiff libtiff AES Illegal Copies Other Countries Canada Product Recycling and Disposal Battery Recycling and DisposalAll Countries, North America USA/Canada European Union Weee Professional/Business Before Using the Machine Product Overview Machine Components Front ViewComponent Function Machine Components Component Function Component Function Rear View Button Function Control Panel Mail Machine Services Internet Fax Custom ServicesServer Fax Network Scanning Powering On Power On/OffPowering Off Stored Programming Low Power Mode Ground Fault Interrupter GFISleep Mode Energy Saver Modes All Services FeaturesModes Job Interrupt Job StatusMachine Status Recycled Paper Product Overview Load the Documents Copying Procedure Document Feeder Document Type Weight Capacity Document Glass Select the Features Start the Copy Job Enter the Quantity Copy Check the Status of the Copy JobStopping a Copy Job Reduce/Enlarge Screen Reduce/EnlargeMore Proportional % Paper Supply PresetsPaper Supply Screen Auto Paper Select Tray 5 Bypass Screen Sided CopyingPaper Size Paper Type Sided Copying Screen Copy Output1 Sided 2 Sided Copy Output Screen Paper Supply Hole PunchCollation Original Type Image Quality Background Suppression Image Options Book Copying Layout AdjustmentOff Left Page then Right Original Size Sided Book CopyingBinding Edge Erase Start & End Pages Image Shift Edge Erase Image Rotation Original Orientation Invert Image Output Format Booklet CreationCreate Left/Top Bound Booklet Booklet Creation Covers Screen Booklet Creation Binding Shift Screen Booklet Creation Divide Output Screen CoversBooklet Creation Fold & Staple Screen No Fold & Staple Transparency Options Blank Separators & Handouts LayoutTransparency Set & Handouts Multiple-Up Annotations PosterNo Posters Output Size Date Stamp Screen Comment Screen Format & Style Screen Numbers ScreenBates Stamp Font Size Watermark ID Card Copying Job Assembly Build JobCopy Output Copy Job Screen Combine Original Sets Sample Job Delete Outside/Delete Inside Form Overlay Clear Area Delete Outside/Delete Inside Area 1 screen Copy Fax Country Code for the Fax Service Fax Procedure Fax Procedure Specify a Destination Start the Fax Job Enter an E-mail Subject and Message for Internet Fax Only Stopping a Fax Job Check the Status of the Fax Job New Recipients Specifying Fax Destinations Special Characters Relay Broadcast Dtmf Method Examples Function Description Address Book Speed Dial CoverSpeed Dial Code Result Print Cover Cover Page Sender’s Comment Screen Cover Page Recipient’s Comment ScreenNo Report Select Comment Remote Mailbox Specifying Internet Fax Destinations Address Book From SubjectMessage New Recipients Address Book Specifying Server Fax Destinations Specifying Server Fax Destinations General Settings Fax/Internet Fax/Server Fax Sided Scanning Lighten/DarkenSided Sided Rotate Side Standard ResolutionFine 200 dpi Superfine 400 dpi Original Size Book Faxing Reduce/Enlarge Layout Adjustment Fax/Internet Fax/Server Fax Book Faxing Right Page then LeftTop Page then Bottom Enter Output Size Fax Options Fax Priority Send/Delay Start Confirmation OptionsStarting Rate Delay Start Specific Time Screen Recipient Print Sets Transmission Header TextDisplay Header Set Remote Mailbox Multiple-Up Code Remote Polling More Fax Options Fax Public Mailbox Screen Store for Polling Select All Mailbox ScreenPrint Change Document Name On-hook Manual Send/Receive Internet Fax Options Internet Fax Internet Fax Profile Acknowledgement ReportConfirmation Options Read Receipts TIFF-S Digital Signature Encryption Fax Options Server Fax Delayed Start Delayed Start Fax 116 Scan/E-mail Scanning Procedure Scan/E-mail Start the Scan Job Save the Scanned Data Check the Status of the Scan Job Stopping a Scan Job Remove/Edit/Close Menu MailTo/CC/BCC Hand-glass icon List all public entries Search Public/Search NetworkName Add Me Address Book KeyboardClose Menu Network Scanning Scan to MailboxMailbox list Go to Scan to PC Update TemplatesJob template list Template Description Transfer Protocol PasswordShared Name Save Browse SMB UNC FormatName/Protocol General Settings PreviousNext Sharing & Printing Scan Presets High Quality Print Archival RecordSimple Scan Custom Image Options Background Suppression Advanced Settings Resolution Book Scanning Original Orientation 137 File Format Mail Options/Filing Options Tiff File for Each MTIFF Multiple Pages per FileCompression Method XPS Signature Split Send Read ReceiptsDocument Name/File Name Split by Reply To File Name Conflict 142 Login Name PasswordMeta Data Meta Data Validation Send from Mailbox Send from Mailbox Printing/Deleting Mailbox Documents Job Flow SettingsRefresh Name/Stored Date Mailbox Print Settings Job Flow Settings Auto Start Output Input Link Job Flow Sheet to Mailbox Screen Select Job Flow Sheet Screen Search by KeywordSelect Keyword Sheet Filtering Job Flow Sheet RestrictionsOwner Target Send from Mailbox 152 Job Flow Sheets Using the Job Flow Sheets Service Sheet Filtering Job Flow Sheets Change Settings Last UpdatedDetails Previous Group Search by Name/Search by Keyword/Select KeywordNext Group Add E-mail Recipient Recalling a Stored Program Stored Programming Stored Programming 158 Accessing CentreWare Internet Services CentreWare Internet Services Header Panel User InterfaceLogo Panel Menu Panel Tab Feature Description Services CentreWare Internet Services 162 Terms Defined Glossary 164 Dhcp 166 Http 168 PCL 170 SMB 172 Numerics Index 174 175 176 177 178 179 Index 180