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Xerox 5230 manual E-mailOptions/Filing Options, File Format – page Read Receipts – page

Models: 5230

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E-mail Options/Filing Options

5 Scan/E-mail

E-mail Options/Filing Options

This section describes the features available to configure the settings for outputting scanned data. For more information, refer to the following:

NOTE: For the [E-mail] scan service, the following features are available on the [E- mail Options] tab. For other scan services, the features are available on the [Filing Options] tab.

File Format – page 138

Read Receipts – page 140

Split Send – page 140

Document Name/File Name – page 140

File Name Conflict – page 141

Reply To – page 141

Encryption – page 142

Digital Signature – page 142

Login Name – page 143

Password – page 143

Meta Data – page 143

NOTE: The features available vary according to the scan type selected on the <All Services> screen.

1.Press the <All Services> button on the control panel.

2.Select a scan type on the touch screen.

3.When you select [E-mail], select the [E-mail Options] tab. When you select [Scan to Mailbox], [Network Scanning], or [Scan to PC], select the [Filing Options] tab.

4.Select the required feature.

File Format

This feature allows you to select the file format to use when saving scanned data.

NOTE: The options available for this feature vary depending on the scan type you select on the <All Services> screen. This feature is not available when you select [Scan to Mailbox].

1.Select [File Format] on the [E- mail Options] or [Filing Options] screen.

2.Select the required option.

3.Select [Save].

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Xerox 5230 E-mailOptions/Filing Options, File Format – page Read Receipts – page, Login Name – page Password – page

Contents

User Guide User Guide XE3021EN0-1Products Subject To Ordinary Export Regulations Table of Contents 1 Before Using the MachineProduct Overview Copy4 Fax Layout Adjustment - Fax/Internet Fax/Server Fax Send from Mailbox Job Flow SheetsStored Programming Accessing CentreWare Internet Services GlossaryIndex Services1 Before Using the Machine Xerox Welcome CenterSerial Number Orientation Language Displayed on the Touch ScreenConventions Long Edge Feed LEFItalic Typeface Text in Square BracketsText in <Angle Brackets> WarningsQuick Network Setup Guide Safety NotesSystem Administration Guide Quick Scan Features Setup GuideOperator Accessible Areas Warning MarkingsElectrical Supply Maintenance Electrical Safety InformationMachine Installation Safety Information Cleaning Your ProductOperational Safety Information Battery Safety InformationFor Consumables Laser Safety InformationOzone Information 1 Before Using the MachineRadio Frequency Emissions Class A digital device Product Safety Certification UL, CBRegulatory Information Certifications in Europe CEFor FAX Function FAX Send Header RequirementsData Coupler Information CANADA EUROPERegulatory Information Environmental Compliance Regulatory Information for RFIDENERGY STAR Heimdal About LicenseRSA BSAFE JPEG CodeLibcurl FreeBSDOpenLDAP Portions Copyright 1999-2005Howard Y.H. Chu TIFF libtiff Illegal Copies Canada Other CountriesAll Countries, North America - USA/Canada Battery Recycling and DisposalProduct Recycling and Disposal European UnionWEEE Professional/Business Other CountriesProduct Recycling and Disposal 1 Before Using the Machine 2 Product Overview Component Machine ComponentsFront View FunctionMachine Components ComponentFunction Tray attachmentComponent ComponentFunction FunctionFunction Rear ViewComponent Open this cover when clearing paper jamsFunction Control PanelButton 2 Product OverviewE-mail Machine ServicesButton FunctionServer Fax Custom ServicesInternet Fax Network ScanningPowering Off Power On/OffPowering On Stored ProgrammingSleep Mode Ground Fault Interrupter GFILow Power Mode Energy Saver ModesAll Services FeaturesModes Job Interrupt Job StatusMachine Status Recycled Paper Recycled Paper2 Product Overview 3 Copy Copying Procedure2.Select the Features – page 1. Load the DocumentsDocument Type Weight Document FeederCapacity 2.Select the Features Document Glass3. Enter the Quantity Layout Adjustment – page Output Format – pageJob Assembly – page 4. Start the Copy JobStopping a Copy Job Copy5.Check the Status of the Copy Job Reduce/Enlarge – page 50 Paper Supply – pageMore Reduce/EnlargeReduce/Enlarge Screen Proportional %Paper Supply Screen PresetsPaper Supply Auto Paper SelectPaper Size 2 Sided CopyingTray 5 Bypass Screen Paper Type1 J 1 Sided Copy Output2 Sided Copying Screen 1 J 2 Sided1 Staple Copy Output ScreenCollated FoldingHole Punch Paper SupplyStaple CollationOutput Destination Image QualityOriginal Type Original Type – page Image Options – pageLight Text Image OptionsBackground Suppression Text on See-ThroughPaperBook Copying – page Layout AdjustmentBook Copying Left Page then RightBinding Edge Erase 2 Sided Book CopyingOriginal Size Start & End PagesManual Size Input Edge EraseImage Shift Mixed Sized OriginalsAuto Center Image RotationNo Shift Margin ShiftMirror Image Invert ImageOriginal Orientation Negative ImageBooklet Creation – page Covers – page Output FormatBooklet Creation Transparency Options – page Page Layout – pageCopy Booklet Booklet Creation - Binding Shift ScreenBooklet Creation - Covers Screen Binding ShiftBooklet Creation - Fold & Staple Screen CoversBooklet Creation - Divide Output Screen No Fold & StapleFront Cover Only Transparency OptionsNo Covers Front & Back CoversTransparency Set & Handouts Page LayoutBlank Separators & Handouts Multiple-UpNo Posters PosterAnnotations Output SizeComment Comment ScreenDate Stamp Screen Date StampBates Stamp Page Numbers ScreenFormat & Style Screen Font SizeControl Number WatermarkSide 2 Options Stored WatermarksID Card Copying Build Job – page Sample Job – page Job AssemblyBuild Job Combine Original Sets – page Form Overlay – pageAnnotations Change SettingsCopy Job Screen WatermarkLast Original Sample JobCombine Original Sets Next OriginalDelete Outside Form OverlayDelete Outside/Delete Inside Delete InsideDelete Outside/Delete Inside - Area 1 screen Clear Area3 Copy Country Code for the Fax Service 4 Fax5.Start the Fax Job – page Fax Procedure3.Specify a Destination – page 6.Check the Status of the Fax Job – page2.Select the Features •Only available when using the document feederSpecifying Internet Fax Destinations – page 3. Specify a DestinationSpecifying Fax Destinations – page Specifying Server Fax Destinations – page5. Start the Fax Job 6.Check the Status of the Fax Job Stopping a Fax JobNew Recipients – page Address Book – page Specifying Fax DestinationsNew Recipients Cover Page – pageSpecial Characters Fax SignalsRelay Broadcast BackspaceDescription DTMF Method - ExamplesFunction Details Address BookPull-downmenu Chain DialSpeed Dial Code Cover PageSpeed Dial ResultNo Report Cover Page - Recipient’s Comment ScreenCover Page - Sender’s Comment Screen Select CommentFrom – page Subject – page Message – page Specifying Internet Fax DestinationsRemote Mailbox New RecipientsAddress Book Relay BroadcastBOX123@wcm128.xerox.com Where Message FromSubject Name/E-mailAddressNew Recipients – page Address Book – page Specifying Server Fax DestinationsNew Recipients + AddSpecial Characters Address BookRelay Broadcast More CharactersDetails General Settings - Fax/Internet Fax/Server FaxLighten/Darken – page Speed Dial/Name/Fax Number1 Sided Lighten/Darken2 Sided Scanning 2 SidedFine 200 dpi ResolutionStandard Superfine 400 dpiReduce/Enlarge – page Layout Adjustment - Fax/Internet Fax/Server FaxOriginal Size – page Book Faxing – page Original SizeTop Page then Bottom Book FaxingRight Page then Left Reduce/EnlargeEnter Output Size Priority Send/Delay Start – pageFax Options - Fax Confirmation Options – page Starting Rate – pageStarting Rate Priority Send/Delay StartConfirmation Options Print ReportPriority Send Delay Start - Specific Time ScreenDelay Start Specific TimeDisplay Header Transmission Header TextRecipient Print Sets 1 SetMultiple-Up Remote MailboxF Code Remote Polling – page Store for Polling – page More Fax Options - FaxRemote Polling On-hookManual Send/Receive – pagePoll a Remote Device Store for PollingPublic Mailbox Screen Store for Free PollingPrint Mailbox ScreenSelect All Change Document NameOn-hookManual Send/Receive Print SettingsInternet Fax Options - Internet Fax Manual SendConfirmation Options Acknowledgement ReportInternet Fax Profile Read ReceiptsTIFF-J TIFF-STIFF-F Multiple-UpEncryption Digital SignatureStarting Rate Transmission Header Text Delayed Start – pageFax Options - Server Fax G3 AutoHours Delayed StartSpecific Time Minutes4 Fax To scan and e-maildocuments – E-mail– page Scanning Procedure5 Scan/E-mail 3.Start the Scan Job – page1. Load the Documents 2. Select the FeaturesDocument Type Weight Capacity3.Start the Scan Job General Settings – page Advanced Settings – pageLayout Adjustment – page E-mail– page Scan to Mailbox – page4.Check the Status of the Scan Job 5. Save the Scanned DataStopping a Scan Job Remove/Edit/Close Menu E-mailAdd Me – page To:/CC:/BCCName List all public entriesSearch Public/Search Network Address BookAdd Me FromClose Menu Address BookKeyboard SubjectMailbox list Scan to MailboxNetwork Scanning Go toScan to PC Update TemplatesBrowse – page General Settings – page Job template listShared Name PasswordTransfer Protocol Save InName/Protocol BrowseSMB UNC Format Save inNext General SettingsPrevious Lighten/DarkenOriginal Type Scan PresetsSharing & Printing 1 SidedSimple Scan Archival RecordHigh Quality Print CustomImage Options Advanced SettingsImage Options – page Background SuppressionOriginal Size – page Edge Erase – page Resolution – page Book Scanning – pageResolution Reduce/Enlarge – page Original Orientation – pageLeft Page then Right Book ScanningOriginal Size Right Page then LeftAuto Detect Original OrientationEdge Erase Manual Size InputProportional % Reduce/EnlargeOriginal Orientation Enter Output SizeFile Format Login Name – page Password – pageE-mailOptions/Filing Options File Format – page Read Receipts – pagePDF Multiple Pages per File mTIFF Multiple Pages per FileTIFF File for Each Page Compression MethodDocument Name/File Name Read ReceiptsSplit Send Optimize PDF Fast Web ViewDo Not Save File Name ConflictReply To Rename New FileEncryption Digital Signature1.Select Reply To on the E-mailOptions screen Login Name PasswordMeta Data Meta Data Validation 5 Scan/E-mail6 Send from Mailbox Send from MailboxGo to Refresh Job Flow SettingsPrinting/Deleting Mailbox Documents Name/Stored DateReset Job Flow SettingsMailbox - Print Settings Batch PrintOutput InputAuto Start E-mailStart Current Job Flow Name/UpdatedLink Job Flow Sheet to Mailbox Screen Cut LinkSelect Keyword Select Job Flow Sheet ScreenSearch by Keyword Name/UpdatedOwner Job Flow Sheet RestrictionsSheet Filtering Target6 Send from Mailbox Using the Job Flow Sheets Service 7 Job Flow SheetsJob Flow Sheets Sheet FilteringDetails Change SettingsLast Updated NameNext Group Search by Name/Search by Keyword/Select KeywordPrevious Group Add E-mailRecipient8 Stored Programming Recalling a Stored Program8 Stored Programming 9 CentreWare Internet Services Accessing CentreWare Internet ServicesLogo Panel User InterfaceHeader Panel Menu PanelServices FeatureDescription 9 CentreWare Internet Services 10 Glossary Terms Defined10 Glossary Annotationdefault settings default screendisplayed when the Auto Clear feature is used specify settings10 Glossary drum cartridgeTerms Defined transparent access to the Internetappearance of a higher resolution meter10 Glossary keypadhow to print a document manually when On-Hookis selecteddisplay a service, such as Copy or Fax Terms Defined10 Glossary PostScriptcorrect order and that there are no errors A fax service which uses a third party fax serverSleep mode is only available when PostScript is enabled10 Glossary TIFF11 Index NumericsIndex Index Index Index Index Index Index Index