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Xerox 5230 File Name Conflict, Reply To, Do Not Save, Rename New File, Overwrite Existing File

Models: 5230

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File Name Conflict

E-mail Options/Filing Options

1.Select [Document Name] or [File Name] on the [E-mail Options] or [Filing Options] screen.

2.Enter a document/file name.

3.Select [Save].

File Name Conflict

This feature allows you to deal automatically with file name conflicts if a duplicate file name is entered on the [File Name] screen.

NOTE: This feature is displayed only when [Scan to PC] or [Network Scanning] is selected on the All Services screen.

1.Select [File Name Conflict] on the [Filing Options] screen.

2.Select the required option

3.Select [Save].

Do Not Save

Cancels the scan operation so that you may enter another file name.

Rename New File

Attaches a 4-digit number (0000-9999) to the end of the duplicate file name and saves the file in the same directory.

Overwrite Existing File

Deletes the existing file with the duplicate file name and saves the new file with the specified file name in the same directory.

Append to Existing File

Appends the scan data to the existing data.

NOTE: This button is displayed only when [Network Scanning] is selected, and is selectable when [TIFF File for Each Page] is selected for [File Format] on the [Filing Options] tab.

Add Date Stamp to File Name

Adds a date to the new file.

NOTE: This button is displayed only when [Network Scanning] is selected.

Reply To

This feature allows you to specify the return e-mail address that the recipients can reply to when using the E-mail service.

NOTE: This feature is displayed only when [E-mail] is selected on the All Services screen.

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Xerox 5230 File Name Conflict, Reply To, Do Not Save, Rename New File, Overwrite Existing File, Append to Existing File

Contents

XE3021EN0-1 User Guide User GuideProducts Subject To Ordinary Export Regulations 1 Before Using the Machine Table of ContentsCopy Product Overview4 Fax Layout Adjustment - Fax/Internet Fax/Server Fax Send from Mailbox Job Flow SheetsStored Programming Index GlossaryAccessing CentreWare Internet Services Services1 Before Using the Machine Xerox Welcome CenterSerial Number Conventions Language Displayed on the Touch ScreenOrientation Long Edge Feed LEFText in <Angle Brackets> Text in Square BracketsItalic Typeface WarningsSystem Administration Guide Safety NotesQuick Network Setup Guide Quick Scan Features Setup GuideOperator Accessible Areas Warning MarkingsElectrical Supply Machine Installation Safety Information Electrical Safety InformationMaintenance Cleaning Your ProductBattery Safety Information Operational Safety InformationOzone Information Laser Safety InformationFor Consumables 1 Before Using the MachineRegulatory Information Product Safety Certification UL, CBRadio Frequency Emissions Class A digital device Certifications in Europe CEFor FAX Function FAX Send Header RequirementsData Coupler Information CANADA EUROPERegulatory Information Environmental Compliance Regulatory Information for RFIDENERGY STAR RSA BSAFE About LicenseHeimdal JPEG CodeFreeBSD LibcurlOpenLDAP Portions Copyright 1999-2005Howard Y.H. Chu TIFF libtiff Illegal Copies Other Countries CanadaProduct Recycling and Disposal Battery Recycling and DisposalAll Countries, North America - USA/Canada European UnionWEEE Professional/Business Other CountriesProduct Recycling and Disposal 1 Before Using the Machine 2 Product Overview Front View Machine ComponentsComponent FunctionFunction ComponentMachine Components Tray attachmentFunction ComponentComponent FunctionComponent Rear ViewFunction Open this cover when clearing paper jamsButton Control PanelFunction 2 Product OverviewButton Machine ServicesE-mail FunctionInternet Fax Custom ServicesServer Fax Network ScanningPowering On Power On/OffPowering Off Stored ProgrammingLow Power Mode Ground Fault Interrupter GFISleep Mode Energy Saver ModesAll Services FeaturesModes Job Interrupt Job StatusMachine Status Recycled Paper Recycled Paper2 Product Overview 2.Select the Features – page Copying Procedure3 Copy 1. Load the DocumentsDocument Type Weight Document FeederCapacity Document Glass 2.Select the FeaturesJob Assembly – page Layout Adjustment – page Output Format – page3. Enter the Quantity 4. Start the Copy Job5.Check the Status of the Copy Job CopyStopping a Copy Job Reduce/Enlarge – page 50 Paper Supply – pageReduce/Enlarge Screen Reduce/EnlargeMore Proportional %Paper Supply PresetsPaper Supply Screen Auto Paper SelectTray 5 Bypass Screen 2 Sided CopyingPaper Size Paper Type2 Sided Copying Screen Copy Output1 J 1 Sided 1 J 2 SidedCollated Copy Output Screen1 Staple FoldingStaple Paper SupplyHole Punch CollationOriginal Type Image QualityOutput Destination Original Type – page Image Options – pageBackground Suppression Image OptionsLight Text Text on See-ThroughPaperBook Copying Layout AdjustmentBook Copying – page Left Page then RightOriginal Size 2 Sided Book CopyingBinding Edge Erase Start & End PagesImage Shift Edge EraseManual Size Input Mixed Sized OriginalsNo Shift Image RotationAuto Center Margin ShiftOriginal Orientation Invert ImageMirror Image Negative ImageBooklet Creation Output FormatBooklet Creation – page Covers – page Transparency Options – page Page Layout – pageBooklet Creation - Covers Screen Booklet Creation - Binding Shift ScreenCopy Booklet Binding ShiftBooklet Creation - Divide Output Screen CoversBooklet Creation - Fold & Staple Screen No Fold & StapleNo Covers Transparency OptionsFront Cover Only Front & Back CoversBlank Separators & Handouts Page LayoutTransparency Set & Handouts Multiple-UpAnnotations PosterNo Posters Output SizeDate Stamp Screen Comment ScreenComment Date StampFormat & Style Screen Page Numbers ScreenBates Stamp Font SizeSide 2 Options WatermarkControl Number Stored WatermarksID Card Copying Build Job Job AssemblyBuild Job – page Sample Job – page Combine Original Sets – page Form Overlay – pageCopy Job Screen Change SettingsAnnotations WatermarkCombine Original Sets Sample JobLast Original Next OriginalDelete Outside/Delete Inside Form OverlayDelete Outside Delete InsideClear Area Delete Outside/Delete Inside - Area 1 screen3 Copy 4 Fax Country Code for the Fax Service3.Specify a Destination – page Fax Procedure5.Start the Fax Job – page 6.Check the Status of the Fax Job – page•Only available when using the document feeder 2.Select the FeaturesSpecifying Fax Destinations – page 3. Specify a DestinationSpecifying Internet Fax Destinations – page Specifying Server Fax Destinations – page5. Start the Fax Job Stopping a Fax Job 6.Check the Status of the Fax JobNew Recipients Specifying Fax DestinationsNew Recipients – page Address Book – page Cover Page – pageRelay Broadcast Fax SignalsSpecial Characters BackspaceDescription DTMF Method - ExamplesFunction Pull-downmenu Address BookDetails Chain DialSpeed Dial Cover PageSpeed Dial Code ResultCover Page - Sender’s Comment Screen Cover Page - Recipient’s Comment ScreenNo Report Select CommentRemote Mailbox Specifying Internet Fax DestinationsFrom – page Subject – page Message – page New RecipientsAddress Book Relay BroadcastBOX123@wcm128.xerox.com Where Subject FromMessage Name/E-mailAddressNew Recipients Specifying Server Fax DestinationsNew Recipients – page Address Book – page + AddRelay Broadcast Address BookSpecial Characters More CharactersLighten/Darken – page General Settings - Fax/Internet Fax/Server FaxDetails Speed Dial/Name/Fax Number2 Sided Scanning Lighten/Darken1 Sided 2 SidedStandard ResolutionFine 200 dpi Superfine 400 dpiOriginal Size – page Book Faxing – page Layout Adjustment - Fax/Internet Fax/Server FaxReduce/Enlarge – page Original SizeRight Page then Left Book FaxingTop Page then Bottom Reduce/EnlargeFax Options - Fax Priority Send/Delay Start – pageEnter Output Size Confirmation Options – page Starting Rate – pageConfirmation Options Priority Send/Delay StartStarting Rate Print ReportDelay Start Delay Start - Specific Time ScreenPriority Send Specific TimeRecipient Print Sets Transmission Header TextDisplay Header 1 SetRemote Mailbox Multiple-UpF Code Remote Polling More Fax Options - FaxRemote Polling – page Store for Polling – page On-hookManual Send/Receive – pagePublic Mailbox Screen Store for PollingPoll a Remote Device Store for Free PollingSelect All Mailbox ScreenPrint Change Document NameInternet Fax Options - Internet Fax Print SettingsOn-hookManual Send/Receive Manual SendInternet Fax Profile Acknowledgement ReportConfirmation Options Read ReceiptsTIFF-F TIFF-STIFF-J Multiple-UpEncryption Digital SignatureStarting Rate Fax Options - Server Fax Delayed Start – pageTransmission Header Text G3 AutoSpecific Time Delayed StartHours Minutes4 Fax 5 Scan/E-mail Scanning ProcedureTo scan and e-maildocuments – E-mail– page 3.Start the Scan Job – pageDocument Type Weight 2. Select the Features1. Load the Documents CapacityLayout Adjustment – page General Settings – page Advanced Settings – page3.Start the Scan Job E-mail– page Scan to Mailbox – page5. Save the Scanned Data 4.Check the Status of the Scan JobStopping a Scan Job Add Me – page E-mailRemove/Edit/Close Menu To:/CC:/BCCSearch Public/Search Network List all public entriesName Address BookFrom Add MeKeyboard Address BookClose Menu SubjectNetwork Scanning Scan to MailboxMailbox list Go toBrowse – page General Settings – page Update TemplatesScan to PC Job template listTransfer Protocol PasswordShared Name Save InSMB UNC Format BrowseName/Protocol Save inPrevious General SettingsNext Lighten/DarkenSharing & Printing Scan PresetsOriginal Type 1 SidedHigh Quality Print Archival RecordSimple Scan CustomImage Options – page Advanced SettingsImage Options Background SuppressionResolution Resolution – page Book Scanning – pageOriginal Size – page Edge Erase – page Reduce/Enlarge – page Original Orientation – pageOriginal Size Book ScanningLeft Page then Right Right Page then LeftEdge Erase Original OrientationAuto Detect Manual Size InputOriginal Orientation Reduce/EnlargeProportional % Enter Output SizeE-mailOptions/Filing Options Login Name – page Password – pageFile Format File Format – page Read Receipts – pageTIFF File for Each Page mTIFF Multiple Pages per FilePDF Multiple Pages per File Compression MethodSplit Send Read ReceiptsDocument Name/File Name Optimize PDF Fast Web ViewReply To File Name ConflictDo Not Save Rename New FileEncryption Digital Signature1.Select Reply To on the E-mailOptions screen Login Name PasswordMeta Data 5 Scan/E-mail Meta Data Validation6 Send from Mailbox Send from MailboxGo to Printing/Deleting Mailbox Documents Job Flow SettingsRefresh Name/Stored DateMailbox - Print Settings Job Flow SettingsReset Batch PrintAuto Start InputOutput E-mailLink Job Flow Sheet to Mailbox Screen Name/UpdatedStart Current Job Flow Cut LinkSearch by Keyword Select Job Flow Sheet ScreenSelect Keyword Name/UpdatedSheet Filtering Job Flow Sheet RestrictionsOwner Target6 Send from Mailbox 7 Job Flow Sheets Using the Job Flow Sheets ServiceSheet Filtering Job Flow SheetsLast Updated Change SettingsDetails NamePrevious Group Search by Name/Search by Keyword/Select KeywordNext Group Add E-mailRecipientRecalling a Stored Program 8 Stored Programming8 Stored Programming Accessing CentreWare Internet Services 9 CentreWare Internet ServicesHeader Panel User InterfaceLogo Panel Menu PanelServices FeatureDescription 9 CentreWare Internet Services Terms Defined 10 GlossaryAnnotation 10 Glossarydisplayed when the Auto Clear feature is used default screendefault settings specify settingsdrum cartridge 10 Glossaryappearance of a higher resolution transparent access to the InternetTerms Defined meterkeypad 10 Glossarydisplay a service, such as Copy or Fax manually when On-Hookis selectedhow to print a document Terms DefinedPostScript 10 GlossarySleep mode A fax service which uses a third party fax servercorrect order and that there are no errors is only available when PostScript is enabledTIFF 10 Glossary11 Index NumericsIndex Index Index Index Index Index Index Index