Manuals / Xerox / Computer Equipment / Printer

Xerox 5230 Start the Scan Job, E-mail– page Scan to Mailbox – page, Layout Adjustment – page

Models: 5230

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E-mail – page 122

Scanning Procedure

1.Press the <All Services> button on the control panel.

2.Select a scan service on the touch screen.

<All Services> button

<Clear All> button

NOTE: If the Authentication and Accounting feature is enabled, you may be required to enter the user ID and passcode (if one is set up). If

you need assistance, contact the System Administrator.

3.Press the <Clear All> button once on the control panel to cancel any previous selections.

4.Set the desired features on each tab.

For information on the features available on each tab, refer to the following.

E-mail – page 122

Scan to Mailbox – page 126

Network Scanning – page 126

Scan to PC – page 127

General Settings – page 130

Advanced Settings – page 133

Layout Adjustment – page 134

E-mail Options/Filing Options – page 138

3.Start the Scan Job

1.Press the <Start> button to scan the documents.

NOTE: If the Authentication and Accounting feature is enabled, you may be required to enter the user ID and passcode (if one is set up). If you need assistance, contact the System Administrator.

<Start> button

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Xerox 5230 manual Start the Scan Job, E-mail– page Scan to Mailbox – page, Network Scanning – page Scan to PC – page

Contents

XE3021EN0-1 User Guide User GuideProducts Subject To Ordinary Export Regulations 1 Before Using the Machine Table of ContentsCopy Product Overview4 Fax Layout Adjustment - Fax/Internet Fax/Server Fax Stored Programming Send from MailboxJob Flow Sheets Services GlossaryIndex Accessing CentreWare Internet ServicesSerial Number 1 Before Using the MachineXerox Welcome Center Long Edge Feed LEF Language Displayed on the Touch ScreenConventions OrientationWarnings Text in Square BracketsText in <Angle Brackets> Italic TypefaceQuick Scan Features Setup Guide Safety NotesSystem Administration Guide Quick Network Setup GuideElectrical Supply Operator Accessible AreasWarning Markings Cleaning Your Product Electrical Safety InformationMachine Installation Safety Information MaintenanceBattery Safety Information Operational Safety Information1 Before Using the Machine Laser Safety InformationOzone Information For ConsumablesCertifications in Europe CE Product Safety Certification UL, CBRegulatory Information Radio Frequency Emissions Class A digital deviceData Coupler Information For FAX FunctionFAX Send Header Requirements Regulatory Information CANADAEUROPE ENERGY STAR Environmental ComplianceRegulatory Information for RFID JPEG Code About LicenseRSA BSAFE HeimdalFreeBSD LibcurlOpenLDAP Portions Copyright 1999-2005Howard Y.H. Chu TIFF libtiff Illegal Copies Other Countries CanadaEuropean Union Battery Recycling and DisposalProduct Recycling and Disposal All Countries, North America - USA/CanadaProduct Recycling and Disposal WEEE Professional/BusinessOther Countries 1 Before Using the Machine 2 Product Overview Function Machine ComponentsFront View ComponentTray attachment ComponentFunction Machine ComponentsFunction ComponentFunction ComponentOpen this cover when clearing paper jams Rear ViewComponent Function2 Product Overview Control PanelButton FunctionFunction Machine ServicesButton E-mailNetwork Scanning Custom ServicesInternet Fax Server FaxStored Programming Power On/OffPowering On Powering OffEnergy Saver Modes Ground Fault Interrupter GFILow Power Mode Sleep ModeModes All ServicesFeatures Machine Status Job InterruptJob Status Recycled Paper Recycled Paper2 Product Overview 1. Load the Documents Copying Procedure2.Select the Features – page 3 CopyCapacity Document Type WeightDocument Feeder Document Glass 2.Select the Features4. Start the Copy Job Layout Adjustment – page Output Format – pageJob Assembly – page 3. Enter the QuantityReduce/Enlarge – page 50 Paper Supply – page Copy5.Check the Status of the Copy Job Stopping a Copy JobProportional % Reduce/EnlargeReduce/Enlarge Screen MoreAuto Paper Select PresetsPaper Supply Paper Supply ScreenPaper Type 2 Sided CopyingTray 5 Bypass Screen Paper Size1 J 2 Sided Copy Output2 Sided Copying Screen 1 J 1 SidedFolding Copy Output ScreenCollated 1 StapleCollation Paper SupplyStaple Hole PunchOriginal Type – page Image Options – page Image QualityOriginal Type Output DestinationText on See-ThroughPaper Image OptionsBackground Suppression Light TextLeft Page then Right Layout AdjustmentBook Copying Book Copying – pageStart & End Pages 2 Sided Book CopyingOriginal Size Binding Edge EraseMixed Sized Originals Edge EraseImage Shift Manual Size InputMargin Shift Image RotationNo Shift Auto CenterNegative Image Invert ImageOriginal Orientation Mirror ImageTransparency Options – page Page Layout – page Output FormatBooklet Creation Booklet Creation – page Covers – pageBinding Shift Booklet Creation - Binding Shift ScreenBooklet Creation - Covers Screen Copy BookletNo Fold & Staple CoversBooklet Creation - Divide Output Screen Booklet Creation - Fold & Staple ScreenFront & Back Covers Transparency OptionsNo Covers Front Cover OnlyMultiple-Up Page LayoutBlank Separators & Handouts Transparency Set & HandoutsOutput Size PosterAnnotations No PostersDate Stamp Comment ScreenDate Stamp Screen CommentFont Size Page Numbers ScreenFormat & Style Screen Bates StampStored Watermarks WatermarkSide 2 Options Control NumberID Card Copying Combine Original Sets – page Form Overlay – page Job AssemblyBuild Job Build Job – page Sample Job – pageWatermark Change SettingsCopy Job Screen AnnotationsNext Original Sample JobCombine Original Sets Last OriginalDelete Inside Form OverlayDelete Outside/Delete Inside Delete OutsideClear Area Delete Outside/Delete Inside - Area 1 screen3 Copy 4 Fax Country Code for the Fax Service6.Check the Status of the Fax Job – page Fax Procedure3.Specify a Destination – page 5.Start the Fax Job – page•Only available when using the document feeder 2.Select the FeaturesSpecifying Server Fax Destinations – page 3. Specify a DestinationSpecifying Fax Destinations – page Specifying Internet Fax Destinations – page5. Start the Fax Job Stopping a Fax Job 6.Check the Status of the Fax JobCover Page – page Specifying Fax DestinationsNew Recipients New Recipients – page Address Book – pageBackspace Fax SignalsRelay Broadcast Special CharactersFunction DescriptionDTMF Method - Examples Chain Dial Address BookPull-downmenu DetailsResult Cover PageSpeed Dial Speed Dial CodeSelect Comment Cover Page - Recipient’s Comment ScreenCover Page - Sender’s Comment Screen No ReportNew Recipients Specifying Internet Fax DestinationsRemote Mailbox From – page Subject – page Message – pageBOX123@wcm128.xerox.com Where Address BookRelay Broadcast Name/E-mailAddress FromSubject Message+ Add Specifying Server Fax DestinationsNew Recipients New Recipients – page Address Book – pageMore Characters Address BookRelay Broadcast Special CharactersSpeed Dial/Name/Fax Number General Settings - Fax/Internet Fax/Server FaxLighten/Darken – page Details2 Sided Lighten/Darken2 Sided Scanning 1 SidedSuperfine 400 dpi ResolutionStandard Fine 200 dpiOriginal Size Layout Adjustment - Fax/Internet Fax/Server FaxOriginal Size – page Book Faxing – page Reduce/Enlarge – pageReduce/Enlarge Book FaxingRight Page then Left Top Page then BottomConfirmation Options – page Starting Rate – page Priority Send/Delay Start – pageFax Options - Fax Enter Output SizePrint Report Priority Send/Delay StartConfirmation Options Starting RateSpecific Time Delay Start - Specific Time ScreenDelay Start Priority Send1 Set Transmission Header TextRecipient Print Sets Display HeaderRemote Mailbox Multiple-UpF Code On-hookManual Send/Receive – page More Fax Options - FaxRemote Polling Remote Polling – page Store for Polling – pageStore for Free Polling Store for PollingPublic Mailbox Screen Poll a Remote DeviceChange Document Name Mailbox ScreenSelect All PrintManual Send Print SettingsInternet Fax Options - Internet Fax On-hookManual Send/ReceiveRead Receipts Acknowledgement ReportInternet Fax Profile Confirmation OptionsMultiple-Up TIFF-STIFF-F TIFF-JStarting Rate EncryptionDigital Signature G3 Auto Delayed Start – pageFax Options - Server Fax Transmission Header TextMinutes Delayed StartSpecific Time Hours4 Fax 3.Start the Scan Job – page Scanning Procedure5 Scan/E-mail To scan and e-maildocuments – E-mail– pageCapacity 2. Select the FeaturesDocument Type Weight 1. Load the DocumentsE-mail– page Scan to Mailbox – page General Settings – page Advanced Settings – pageLayout Adjustment – page 3.Start the Scan Job5. Save the Scanned Data 4.Check the Status of the Scan JobStopping a Scan Job To:/CC:/BCC E-mailAdd Me – page Remove/Edit/Close MenuAddress Book List all public entriesSearch Public/Search Network NameFrom Add MeSubject Address BookKeyboard Close MenuGo to Scan to MailboxNetwork Scanning Mailbox listJob template list Update TemplatesBrowse – page General Settings – page Scan to PCSave In PasswordTransfer Protocol Shared NameSave in BrowseSMB UNC Format Name/ProtocolLighten/Darken General SettingsPrevious Next1 Sided Scan PresetsSharing & Printing Original TypeCustom Archival RecordHigh Quality Print Simple ScanBackground Suppression Advanced SettingsImage Options – page Image OptionsReduce/Enlarge – page Original Orientation – page Resolution – page Book Scanning – pageResolution Original Size – page Edge Erase – pageRight Page then Left Book ScanningOriginal Size Left Page then RightManual Size Input Original OrientationEdge Erase Auto DetectEnter Output Size Reduce/EnlargeOriginal Orientation Proportional %File Format – page Read Receipts – page Login Name – page Password – pageE-mailOptions/Filing Options File FormatCompression Method mTIFF Multiple Pages per FileTIFF File for Each Page PDF Multiple Pages per FileOptimize PDF Fast Web View Read ReceiptsSplit Send Document Name/File NameRename New File File Name ConflictReply To Do Not Save1.Select Reply To on the E-mailOptions screen EncryptionDigital Signature Meta Data Login NamePassword 5 Scan/E-mail Meta Data ValidationGo to 6 Send from MailboxSend from Mailbox Name/Stored Date Job Flow SettingsPrinting/Deleting Mailbox Documents RefreshBatch Print Job Flow SettingsMailbox - Print Settings ResetE-mail InputAuto Start OutputCut Link Name/UpdatedLink Job Flow Sheet to Mailbox Screen Start Current Job FlowName/Updated Select Job Flow Sheet ScreenSearch by Keyword Select KeywordTarget Job Flow Sheet RestrictionsSheet Filtering Owner6 Send from Mailbox 7 Job Flow Sheets Using the Job Flow Sheets ServiceSheet Filtering Job Flow SheetsName Change SettingsLast Updated DetailsAdd E-mailRecipient Search by Name/Search by Keyword/Select KeywordPrevious Group Next GroupRecalling a Stored Program 8 Stored Programming8 Stored Programming Accessing CentreWare Internet Services 9 CentreWare Internet ServicesMenu Panel User InterfaceHeader Panel Logo PanelDescription ServicesFeature 9 CentreWare Internet Services Terms Defined 10 GlossaryAnnotation 10 Glossaryspecify settings default screendisplayed when the Auto Clear feature is used default settingsdrum cartridge 10 Glossarymeter transparent access to the Internetappearance of a higher resolution Terms Definedkeypad 10 GlossaryTerms Defined manually when On-Hookis selecteddisplay a service, such as Copy or Fax how to print a documentPostScript 10 Glossaryis only available when PostScript is enabled A fax service which uses a third party fax serverSleep mode correct order and that there are no errorsTIFF 10 GlossaryIndex 11 IndexNumerics Index Index Index Index Index Index Index