Savin 2045e 4. Sending Scan File by E-mail

45

4. Sending Scan File by E-mail

Scan file can be sent from this machine to a specified destination using e-mail

system. This chapter explains the preparation for sending file by e-mail system,

various display screens, procedures for sending, and how to check the sending

result when this function is used.

Preparation for Sending by E-mail

To send by e-mail system, the preparation described below is required.

Note

rSet up an e-mail server on the network in advance. For information about set-

ting up an e-mail server, see the instruction manuals of the e-mail server to be

used and the software to be installed.

Connect the machine to the network with an Ethernet cable or

IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Make the network settings, settings for sending e-mail such as

for the SMTP server and TCP/IP, or the destination (sender) set-

tings in System Settings.

See Network Guide and General Settings Guide.

Make settings for sending e-mail such as file type priority and

sender's default.

See p.21 “Send Settings”.

1Connect to Network

2Make System Settings

3Make Scanner

Settings

Contents

Main Printer/Scanner Unit Type 2045e Operating Instructions Scanner Reference Page Page Page Manuals for This Machine ii vManuals for DeskTopBinder V2 Lite vManuals for ScanRouter V2 Lite vOther manuals iii TABLE OF CONTENTS 1. Network Scanner 2. Preparations for Use as a Network Scanner 3. Setting Originals iv 4. Sending Scan File by E-mail 5. Sending Scan File by Scan to Folder 6. Using the Document Server Function 7. Using the Network Delivery Scanner Function 8. Using the Network TWAIN Scanner Function 9. Appendix Page How to Read This Manual Symbols Names of Major Options Page 1. Network Scanner Outline E-mail 2. 4. Scan to Folder Reference p.59 Sending Scan File by Scan to Folder 2. Document Server 2. Network Delivery Scanner 2. Network TWAIN Scanner 2. Control Panel 1. 2. 3. 4. 10. 11. 12. 13. 14. Display Contents Using e-mail Using Scan to Folder Page Page 13 2. Preparations for Use as a Network Scanner Initial Scanner Setup Scanner Features vScan Settings Preparations for Use as a Network Scanner 14 vDestination List Settings For explanations of settings, see p.21 Send Settings. For explanations of settings, see p.20 Destination List Settings. vSend Settings Page 16 Scan Settings vDefault Scan Settings vWait Time for Next Orig.: Exposure Glass 17 vWait Time for Next Original(s): SADF 18 vOriginal Setting vOriginal Feed Type Priority vMixed Original Sizes Priority vOriginal Orientation Priority A B C D 20 E F G Destination List Settings vDestination List Display Priority 1 Send Settings vTWAIN Standby Time vFile Type Priority vCompression (Black & White) vCompression (Gray Scale) 22 vMax. E-mail Size vDivide & Send E-mail vE-mail Information Language vSender's Name Default Programs Storing a Program A B C D Page Installing Software Auto Run Program Preparations for Use as a Network Scanner The installing sequence using Auto Run is as follows: Installation Sequence 27 Software for Using a Network TWAIN Scanner Using Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0 A B C D Software for Using the Network Delivery Scanner Function A B C D 29 A B C D Software Supplied on CD-ROM 30 Type2045e TWAIN Driver 31 DeskTopBinder V2 Lite 32 vSoftware installed with DeskTopBinder V2 Lite ScanRouter V2 Lite 33 vSoftware installed with ScanRouter V2 Lite Page 35 3. Setting Originals Placing Originals vSpecifying original orientation and setting originals 36 Placing on the Exposure Glass A 1. B vWhen placing the original so that the top edge touches the rear of the exposure glass 37 C D Placing in the Auto Document Feeder vOriginals that can and cannot be placed in the ADF A C Original Orientation and Scan Area 40 For E-mail, Scan to Folder, and a Network Delivery Scanner A R One-sided original/Two-sided original selection B Batch/SADF selection A B C D 42 A B C When using the exposure glass 43 A B C D Page 4. Sending Scan File by E-mail Preparation for Sending by E-mail 3 E-mail Screen The screen when using the machine for e-mail is as shown. 1. 2. 3. Sending Scan File by E-mail Procedure for Sending E-mail Making the settings individually 48 E F When selecting a destination from the list 49 Using a registration number to select a destination Manual entry of an e-mail address 50 Searching to select a destination from the Destination List Searching to select a destination from the LDAP server Page G H I Page Page J K 56 When selecting a message from the list Manual entry of a message L Simultaneous Storage and Sending by E-mail D Checking the Status of E-mail 5. Sending Scan File by Scan to Folder Preparation for Sending by Scan to Folder 3 Scan to Folder Screen The screen when using the machine for Scan to Folder is as shown. 1. 2. 3. Sending Scan File by Scan to Folder Procedure for Sending by Scan to Folder Making the settings individually 62 E F When selecting a destination folder from the list 63 Using a registration number to select a destination folder Manual entry of a path for the destination folder of the client computers on the same network 64 Specifying a folder in the FTP server Page 66 Searching to select a destination folder from the network 67 Searching to select a destination folder from the Destination List G H I Page J Simultaneous Storage and Sending by Scan to Folder D Checking the Status of Scan to Folder Page 6. Using the Document Server Function Storing Files 74 Storage Procedure B E Making settings individually F 75 G H Specifying file information A B C Viewing a List of Stored Files C 78 Viewing the List The list of stored files has the following elements. vWhen using the network delivery scanner function, e-mail, or Scan to Folder vWhen displaying information of a selected stored file 1. 6. 7. 8. -Viewing a list of stored files in DeskTopBinder V2 Lite 1. A B Searching by file name A B Sending Stored Files by E-mail or Scan to Folder, or Delivering C H D E F Managing Stored Files -Displaying and Downloading Stored Files Using a Web Browser Deleting Files B C B C D Changing the user name 84 Changing the file name E 7. Using the Network Delivery Scanner Function Preparation for Delivering 3 4 5 6 Network Delivery Scanner Screen 1. 2. 3. 4. Delivering Scan File Delivery Procedure Making settings individually E 88 F When selecting a destination from the list Using a registration number to select a destination 89 Manual entry of a destination G Page H Simultaneous Storage and Delivery D Checking the Status of Delivery 8. Using the Network TWAIN Scanner Function Preparation for Using the Network TWAIN Scanner 3 Scanning Originals A B C 97 D E -Editing and printing scan files 98 Functions of the TWAIN Driver vAutomatic Tilt Correction vPrinting to the Image vScanning Mode Registration 99 9. Appendix Relationship between Resolution and File Size When Using as E-mail, Scan to Folder, Document Server or Network Delivery Scanner vWhen Text, Text/ Photo, or Photo is selected as the Scan Type vWhen Gray Scale is selected as the Scan Type When Using as a Network TWAIN Scanner Reference vWhen Binary or Halftone is selected as the Colors/ Gradations Relationship between Resolution and File Size 101 vWhen Gray Scale is selected as the Colors/ Gradations Relationship between File Type Specified and File Type Used When Sending E-mail Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored Troubleshooting When Stored Files Cannot Be Accessed When Scanning Is Not Performed as Expected When the Delivery Function Does Not Work When an Error Message Appears on the Control Panel Page Page Page Page When an Error Message Appears on the Client Computer Troubleshooting Page Specifications Specifications 114 INDEX A C D E 115 R S T U