Using the Network Delivery Scanner Function | Savin 2045e manual

7.Using the Network Delivery Scanner Function

Scan file can be sent to a specified destination using the network delivery scan- ner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.

Important

rA delivery server in which ScanRouter V2 Lite/Professional is installed is necessary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first into the delivery server. Also, configure connected devices in [Set I/O Device] of ScanRouter V2 Administration Utility. For more information, see ScanRouter V2 Adminis- tration Utility Help.

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described be- low is required.

1

Connect to Network

2

Make System Settings

3

Make Scanner

Settings

4

Install Delivery

Software

5

Set Destination, Sender Information, and connected devices

6

Install Client Computer Software

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if re- quired.

See Network Guide.

Make settings for the network delivery scanner function, such as Destination List Settings and Subject Settings.

See p.13 “Initial Scanner Setup”.

Install the software required for using the network delivery scanner functions, such as ScanRouter V2 Lite, on the delivery server. After installing the software, make the required settings for server maintenance and delivery service.

See p.32 “ScanRouter V2 Lite”.

Use ScanRouter V2 Administration Utility to set the destination, sender information, and connected devices.

On the client computers, install the software required for view- ing or retrieving file by connecting to the delivery server, such as DeskTopBinder V2 Lite.

See p.29 “DeskTopBinder V2 Lite”.

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Savin 2045e appendix Using the Network Delivery Scanner Function, Preparation for Delivering

Contents

Printer/Scanner Unit Type 2045e EN USA B654-8707 Introduction Means Power ON. c means Stand by Manuals for This Machine Other manuals Manuals for DeskTopBinder V2 LiteManuals for ScanRouter V2 Lite Table of Contents Preparation for Sending by Scan to Folder Preparation for Sending by E-mailSending Scan File by E-mail Checking the Status of E-mail 102 Troubleshooting 104Specifications 113 114Page Names of Major Options How to Read This ManualSymbols Page Mail server OutlineMail This machine Ldap server Scan to FolderClient computer This machine Client computer Document Server Delivery server Network Delivery Scanner Network Twain Scanner Control Panel Startkey Clear/Stopkey Display Contents Using as a network Twain scanner Using as a network delivery scanner Network Scanner Scan Settings Initial Scanner SetupScanner Features Send Settings Destination List Settings Press the item to be set Setting procedureChange the setting Wait Time for Next Orig. Exposure Glass Scan SettingsDefault Scan Settings If Continuous Wait is selected Wait Time for Next Originals Sadf Original Orientation Priority Original SettingMixed Original Sizes Priority Original Feed Type Priority Enter the scan size area with the number keys Change Initial ModeSelecting a custom size Select Title Destination List SettingsUpdate Delivery Server Destination List Destination List Display Priority Compression Gray Scale Send SettingsTwain Standby Time Compression Black & White File Type Priority Mail Information Language Senders Name DefaultMax. E-mail Size Divide & Send E-mail Press Register Change Initial Mode in Scanner Fea- turesPrograms Storing a Program Changing the program name Recalling a ProgramDeleting a Program Changing a Stored Program Auto Run Program Installing Software Installation Sequence Click Twain Driver Software for Using a Network Twain ScannerSelect a setup language, and then click OK Select a language, and then click OK Software for Using the Network Delivery Scanner FunctionClick the key of the software to be installed Click DeskTopBinder V2 Lite DeskTopBinder V2 LiteSoftware Supplied on CD-ROM List of files System requirements Type2045e Twain DriverFile storage folder DeskTopBinder V2 Lite ScanRouter V2 Lite Software installed with DeskTopBinder V2 Lite Software installed with ScanRouter V2 Lite Preparations for Use as a Network Scanner Placing Originals Specifying original orientation and setting originals Lift the exposure glass cover or the ADF Setting Originals Originals that can and cannot be Placed in the ADF Placing in the Auto Document Feeder ADF placement orientation Height When placing the top edges of the originals first Original Orientation and Scan Area Batch/SADF selection Max. E-mail Size of Scanner FeaturesOne-sided original/Two-sided original selection Open the Scanner Properties dia- log box For a Network Twain ScannerMixed size selection Orientation selection Specifying a time limit for additional originals When using the exposure glassScanning Originals in Several Times Select Batch for Original Feed Type When using the ADFOriginals Select Sadf in Original Feed Type After all originals are scanned, press the #key Preparation for Sending by E-mail Sending Scan File by E-mail Attach Senders Name Subject/Mes- sage File Type Mail ScreenRegistration No Manual Input Press Scan Settings Procedure for Sending E-mailRecalling stored scan settings Making the settings individually Bcc Reference When selecting a destination from the listPress Switch Destination List Press E-mail Press Manual Input Using a registration number to select a destinationManual entry of an e-mail address Press Registration No Searching to select a destination from the Ldap server Searching to select a destination from the Destination List Fuzzy Search a vague ref Press File Type Press File Name Checking selected destinationsSelect the file type if necessary Press File Type Select the sender When selecting a sender from the listUsing a registration number to specify a sender name Press Attach Senders Name Press OK Select the sender Searching to select a senderPress User Dest. Name Enter part of the sender name Enter the subject New prod- uct appearance Press OK Specify a subject if necessaryPress Subject/Message Press Attach Subject Select a subject Urgent Press Subject/Message Press E-mail Message When selecting a message from the listManual entry of a message Press Store File Simultaneous Storage and Sending by E-mail Items that can be checked Checking the Status of E-mail Preparation for Sending by Scan to Folder Sending Scan File by Scan to Folder Enter Destination Scan to Folder ScreenScan to Folder icon Sending Scan File by Scan to Folder Procedure for Sending by Scan to Folder To select more destination folders, repeat step B When selecting a destination folder from the listSpecify the destination folder Enter the user name Press OK Using a registration number to select a destination folderPress Enter Destination Enter the path for the folder Press Connection Test Specifying a folder in the FTP server To enter more destinations, re- peat steps a to Q Select the destination folder Enter a password Press OK twiceSearching to select a destination folder from the network Select the client computer that has the destination folder Enter a file name Press Exit Enter part of the destination folder namePress OK Select a destination folder Select the sender Press OK Select a sender if necessary Press Exit Press OK Press OK Press the Startkey Sending by Scan to Folder Checking the Status of Scan to Folder Sending Scan File by Scan to Folder Storing Files Using the Document Server Function Press OK Make the settings for storing scan files Storage ProcedureMaking settings individually Press the Programkey Select a user program of scan settings Press User Name Specifying file informationSpecifying a user name Press Store Only Specifying a file name Specifying a passwordPress Password Press Select Stored File Press Manage/Delete File Viewing a List of Stored FilesList of stored files is dis- played Viewing the List Send Viewing a list of stored files in DeskTopBinder V2 LiteManage/Delete File Enter the file name to search for Searching for FilesSearching by user name Searching by file name To select multiple files, repeat step B Select a file to be sent or deliv- ered Select the file to be deleted Displaying and Downloading Stored Files Using a Web BrowserManaging Stored Files Deleting Files Select the new user name User names shown here Changing File InformationChanging the user name Press Change User Name Press Change File Name Changing the passwordPress Change Password Changing the file name Preparation for Delivering Using the Network Delivery Scanner Function Attach Senders Name Subject/Mes- sage Switch Destination List/ SearchNetwork Delivery Scanner Screen Network delivery scanner icon Delivering Scan File Delivery Procedure Press Switch Destination List Press Delivery Server Enter part of the destination name Searching to select a destinationManual entry of a destination Press Search Address Book Press Search by Dest. Name Specify the sender scan file de- livery source if necessary Enter the destinationPress OK To enter more destinations, re- peat steps a to C Press the 7 key, and then press the #key Press a subject Urgent Select a senderPress Exit Press OK Specify a subject if necessary Simultaneous Storage and Delivery Checking the Status of Delivery Preparation for Using the Network Twain Scanner Using the Network Twain Scanner Function Click Select Scanner Driver Click Scanner Settings on the Tools menuButton in Mode Scanning Originals Click Close When you want to configure the scanning areaEditing and printing scan files Click Preview Printing to the Image Scanning Mode RegistrationFunctions of the Twain Driver Automatic Tilt Correction When Gray Scale is selected as the Scan Type Relationship between Resolution and File Size 100 When Using as a Network Twain Scanner 101 When Gray Scale is selected as the Colors/ Gradations 102 Mail Scan to Folder Delivery Server 103 When Stored Files Cannot Be Accessed TroubleshootingWhen Scanning Is Not Performed as Expected When the Delivery Function Does Not Work 105 When an Error Message Appears on the Control Panel Failed. Check the server status 106 Characters for the path 107 Scanned data will be deleted 108 Cannot change user name 109 110 When an Error Message Appears on the Client Computer 111 Power is on No response from the scanner 112 113 Specifications 114 Index 115 116