Voicemail | Talkswitch CT.TS005.001101.UK manual

Note: If you have more than one unit connected to the LAN and you are using an external music source, you need to

connect the source to all units. Obtain a 1/8” audio splitter available at most electronics stores. If you are using a.wav file loaded to TalkSwitch, no additional steps are necessary. The music file

is copied to all units on the LAN.

2.3.4 Voicemail

2.3.4.1Local Extension Voicemail

This section deals with the internal voicemail system included with TalkSwitch. It allows you to activate Local, Remote and General voice mailboxes and to change global settings to the voicemail system. We recommend to expand the memory for voicemail and auto attendants with a memory card, available at www.talkswitch.com or at your local reseller. For details on how to use voicemail, see Chapter 3: Using TalkSwitch.

All Local Extensions are activated with a voicemail box by default.

T A L K S W I T C H C O N F I G U R A T I O N

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Talkswitch CT.TS005.001101.UK manual Local Extension Voicemail

Contents

User Guide Copyright Information Power Adaptor & Power Cords Power & Lightning SurgesTemperature & Environment TalkSwitch Usage MaintenancePower Failure Emergency Service Access TA B L E O F CO N T E N T S 1.1 B L E O F C O N T E N T SI I Call Detail Record CDR Logging Open the system package, which will contain Installation Light State Description Front Panel Lights Back Panel TalkSwitch 24 Models TalkSwitch 48 Models Ports Purpose TalkSwitch 28 Models Plugging Into the Back Panel Connecting telephone lines Connecting devices to the Music and PA ports Connecting extension telephones and other devicesAttach an Internal or External Modem Connecting TalkSwitch to a PC using a Serial cable Connecting TalkSwitch to a LAN and/or PCConnecting TalkSwitch to a LAN for local configuration Connecting TalkSwitch to a PC using a USB cable Connecting to TalkSwitch over IP Using 2 or More Talkswitch Units on a LANConnecting 2 or more TalkSwitch units to a LAN Setting the Unit ID for the first time How unit IDs affect system extension numbers Changing the Unit IDUnit ID Outgoing Line Hunt Groups Configuration SettingsKeep track of the lines and extensions Optimizing the system for networked use Voicemail TA L K S W I T C H CO N F I G U R a T I O N Connection Type Running the Talkswitch Software Configuration screen System ConfigurationButton Restore Firmware View Menu File MenuTools Menu Start Menu Programs TalkSwitch Documentation Configuration NavigationHelp Menu Disa System Information Administration Location Settings IP ConfigurationConfigure TalkSwitch IP settings Public WAN IP Address System IP Settings section System IP Settings section Public WAN IP Address see previous section VoIP Configuration TalkSwitch Profile tab User Name and Password Section View Registrar Entries button VoIP NumbersView Registration Status button Service Provider Profile tab Pstn analogue telephone Lines Phone numbers section Telephone company services section L K S W I T C H U S E R G U I D E U K & I R E L a N D VoIP Numbers TalkSwitch Profile section Line Hunt Groups Service Provider Profile section Automatic Route Selection and Toll Restriction Planning Automatic Route Selection and Toll Restriction Configure Line Hunt Groups also, see section Entering Leading Digits and Assigning Actions L K S W I T C H U S E R G U I D E U K & I R E L a N D Click the Hunt Group Access button Set Local Extension Hunt Group Access Additional Notes System Information Administration Fax Information Local Extensions Caller ID Information section Direct Line Access buttonPhone Type Remote Extensions Hunt Group Access button Forwarding Information Different uses for Extension Ring Groups Extension Ring Groups Set Ring Group section Identify types of calls by different ring patterns Transfer Settings On-Hold SettingsOn-hold/Ringback Local Extension Voicemail Voicemail Mailbox Option section Voicemail Notification Settings sectionLoad Greeting button Configuration Notification Options button Remote Extension Voicemail Load Greeting button Voicemail Notification Settings tab General Voicemail Global Message Waiting Indicator Global SettingsMailbox Settings View Mailbox Data button Reset Mailboxes buttonCall Handling Modes Auto Attendant Record Auto Attendant messages At the Auto Attendant, perform the following actions Recording Auto Attendants from an out-of-office phone L K S W I T C H C O N F I G U R a T I O N L K S W I T C H U S E R G U I D E U K & I R E L a N D Load Auto Attendant button Utilities for an auto attendant Record Instructions button Erase Instructions button On an incoming call during mode 1 orAuto Attendant L K S W I T C H C O N F I G U R a T I O N Adjust Sequence.. button Local Extensions Call Cascade L K S W I T C H U S E R G U I D E U K & I R E L a N D L K S W I T C H C O N F I G U R a T I O N Remote Extensions Call Cascade L K S W I T C H C O N F I G U R a T I O N Extension Ring Groups Call Cascade Call Back/DISA Step Auto Call Back L K S W I T C H U S E R G U I D E U K & I R E L a N D Prompted Call Back L K S W I T C H U S E R G U I D E U K & I R E L a N D Disa Audio Controls Options Extension Controls Line ControlsVoIP Codec Selection Transfer Options Remote Transfer MiscellaneousTransferring from a Home phone Transfer and clear Call Back ring return Caller in queue reminderIf being used with another PBX Intercom Calls Internal clock settingFax Over IP Auto Attendant Transfer Prompts TroubleshootingInternal Caller ID options Audio Output Options Non-detection of disconnect-clear Double Recall timeWay Calling wait time Ring Patterns Dtmf Detection Troubleshooting AdvancedAuto Attendant Adjustments Auto Route Selection Ringback Control Line CPC/Disconnect ClearFax Detection VoIP Ports Receiving calls without the Auto Attendant Receiving calls using the Auto Attendant Place ‘out-of-office’ calls from a Local Extension Office Making and Receiving CallsMaking calls from a Local Extension Receiving calls at a Local Extension Place calls on hold Placing calls on Hold at a Local ExtensionTransferring calls Call Pick Up Parking a caller Call Park Parking and retrieving callersFrom a Local Extension to any outside telephone number Call Queue/UCD/Call Waiting Queuing and retrieving callers Parking a caller using Auto ParkUsing Call Park with the Paging option Retrieving a parked call Queuing callers to an Extension Ring Group Conference calling with TalkSwitch Using the TalkSwitch Call Waiting featureCase B Two outside callers and one Local Extension Making and receiving calls using VoIP Transferring calls on parallel-connected phones Using Phones connected in parallel to TalkSwitch Modems and telephone line access Transferring calls OUT of the Office Receiving Calls Through Call ForwardingThree ways to forward calls Transferring calls from a Remote Extension Forwarding calls with screening Screening options for forwarded calls Receiving calls Using the Talkswitch Voicemail SystemCalls over VoIP with SIP phones and Gateways Making calls Activating voicemail boxes Retrieving messages/Accessing a voice mailbox Listen to messages press Record name for Dial by Name Directory press Pager and Cell Phone notificationChange greeting options press Change personal options press Music on Hold and Call Forwarding to Remote Extensions Mode Switching OptionsManual Mode Switching Music on Hold Automatic Mode Switching using the Time Scheduler Using Call BridgeHow to use Disa Call Bridge Using Call Back Accepting the Call Back Activate Call Back Step #1 Check current version Upgrading the Talkswitch Software and Firmware Step #3 Updating the firmware Step #2 Download new software and firmware I N G T a L K S W I T C H Page Enabling Call Detail Record CDR Logging L L D E T a I L RE CO RD LO G G I N G C D R System Information IP Configuration page in the software Web Interface Store to File on TalkSwitchRetrieving Data Click on the link for Call Detail Record CDR Management Serial Interface Real Time to Serial Interface Click on Transfer Capture Text Analyzing the Data Example Example Page Optimizing Your IP Network for Voip Introduction to VoipBroadband Connection Router/NAT/Firewall High-speed connections on both ends of the call Local Area NetworkHow does VoIP work? Does a VoIP call sound like a regular phone call? Can a firewall prevent VoIP calls from passing through? If the power goes out, does the VoIP network stay up?Choose the right Codec for your location What happens to VoIP if the IP network fails? What is SIP? What is NAT and how does it affect VoIP? What is Dynamic DNS? What is a SIP Proxy and Registrar? What is a port number? What is the drawback of using Dynamic DNS?How often will my Public IP address change? L P a N D TRO U B L E S H O O T I N G Troubleshooting Problems that may occur during Configuration Page Music on Hold Answering and Fax Machines Other Possible Local Extension Problems L K S W I T C H U S E R G U I D E U K & I R E L a N D Problems that may occur with VoIP L K S W I T C H U S E R G U I D E U K & I R E L a N D Distinctive Ringing Caller Display Three Way Calling/Conference Multi-Line Service / Hunting Facilities Centrex Transfer Application Notes Telephone Company ServicesPage I CK CO M M a N D S L K S W I T C H U S E R G U I D E U K & I R E L a N D P E N D I X C L K S W I T C H U S E R G U I D E U K & I R E L a N D User Defined An Extension, Ring Group, Auto L K S W I T C H U S E R G U I D E U K & I R E L a N D RE G U L a T O R Y I N F O R M a T I O N Product Suffix Intended Markets Disposal TA L K S W I T CH E -YE a R WA R R a N T Y Warranty Service Extension Interface Pstn Analogue Telephone Line Interface System Calling Features TalkSwitch settings and configurationsMode Scheduling and Power Interruptions L K S W I T C H U S E R G U I D E U K & I R E L a N D Copyright 2000-2003 Intel Corporation. All rights reserved Copyright 1998 by the Massachusetts Institute of Technology L K S W I T C H U S E R G U I D E U K & I R E L a N D P E N D I X F Page O S S a R Y CNG CTI Dtmf LED L K S W I T C H U S E R G U I D E U K & I R E L a N D TX/RX L K S W I T C H U S E R G U I D E U K & I R E L a N D