Muratec Fax Machine Setting the activity journal, Setting the reports TCRs and RCRs

Advanced fax

Setting the activity journal

Just as a checkbook records your daily financial transactions, your fax machine keeps an activity journal which records its 125 most recent fax transactions. The activity journal lists the following information for each transaction:

•Assigned number, starting each day at 001

•Remote location called

•Resolution mode

•Starting date and time

•Duration, in minutes and seconds

•Length, in number of pages

•Department code (see pages 4.12–4.16)

•Result of the call — If preceded by an asterisk (*), this signifies an ECM commu- nication. Or, if preceded by #, this signifies an super G3 communication.

•Any special operations — For example, a fax call made using an optional handset will appear as “Manual”

Your fax machine will print the activity journal automatically after 100 transac- tions. To toggle this automatic printing on or off:

Setting the reports: TCRs and RCRs

Your fax machine can print reports of transmissions and receptions.

There are two different reports: a transmit confirmation report (TCR) and a receive confirmation report (RCR). You can receive a TCR after sending a fax to any Group 3 fax machine, but the RCR function works only when you send a fax to a compatible Muratec machine. (Consult your authorized Muratec dealer with any questions about such compatibility.) Choose the type of report you want, based on the fax machines to which you’re transmitting.

What the reports tell you

TCR

The TCR lists the following information for each communication:

• Date and time of the TCR’s printout
•	Remote location called
•	Resolution mode
• Starting date and time
• Duration, in minutes and seconds

1 Press MENU, G, [Enter]. The LCD shows (see right):

2 Select “Journal” and then press [Enter].

3 Select “ON” and then press [Enter] to save the setting.

G.Journal & Reports

Use cursor to select� item.

Journal :OFF

Report :OFF

ReportType:TCR

Line up :OFF

Enter

• Length, in number of pages
• Result of the call
•	Any special operations — For example, a fax call made using an optional handset
	will appear as “Manual”
•	Sample of the document — An image of the first page of the document

If an error occurs, the TCR tells you the remote location which was called, the error code and error message (see pages 5.11–5.14).

Printing an activity journal manually

To print an activity journal immediately without waiting for 100 transmissions to be completed, press MENU, G, [Report].

Setting the printing order of the activity journal

Your fax machine prints the activity journal for every fax transaction. For example, if your machine has to redial a call, it will list those redials on the journal.

If you want to list those activities in the order of their assigned numbers, you can change the printing order of the activity journal.

To change the printing order:

1 Press MENU, G, [Enter] and then select “Line Up” then press [Enter].

2 Select “ON” and then press [Enter].

RCR

The RCR lists the following information for each communication:

•Date and time

•Remote location called

•Assigned number, starting each day at 001

•Resolution mode

•Duration, in minutes and seconds

•Length, in number of pages

•Result of the call — Either “OK” or an error code (see pages 5.17–5.18)

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