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Nortel Networks P0605665 03 manual Service Mode Overflow

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Chapter 17 Examples of Call Center configurations 233

Night Routing Table steps

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Nortel Networks Call Center Set Up and Operation Guide

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Nortel Networks P0605665 03 manual Service Mode Overflow

Contents

Nortel Networks Call Center Set Up and Operation Guide Trademarks Copyright 2004 Nortel NetworksContents Chapter Setting up skillsets Chapter Off-premise Message Notification Chapter Line administration 165 Chapter Activity Codes Chapter Tips for operating Call Center Glossary Index Contents P0605665 Professional and Basic Call Center Chapter About Nortel Networks Call CenterCall Center features Dynamic call priority Delegated access to CallCenter Multimedia Call CenterCustom Call Routing CCR Using CallPilot call routing with Call CenterAuto Attendant Comparison of Basic and Professional Call Center Attendant, skillset mailbox Related documents How to get help Using CallPilot Manager to set up Call Center Chapter About setting up Call CenterSystem requirements Computer requirementsPoint your web browser to the URL https//IP address6800 Enabling Software Authorization CodesStart CallPilot Manager Click the Configuration heading To start CallPilot Manager on CallPilot 100/150 About the CallPilot Manager interface System timeoutTo create a Call Center Administrator password Call Center password accessAn example of a two line display Setting up Call Center from a two line display telephoneTo enter a character Using the dialpadTo accept a character To delete a characterConvention Example Used for Symbols and conventions used in this guideAbout telephone buttons To check which mailbox interface you use Checking which telephone mailbox interface you useTo determine the Feature Codes Chapter Using Feature CodesFeature Codes To program a memory button Programming a memory button with a Feature CodeOperator Settings Use this Feature Code Open MailboxVoicemail DN Display Waiting CallsAgent Feature Codes Feature Codes used by Call Center agentsAgents use this Feature Code Open Mailbox Monitor skillsetsAgent properties Chapter Setting up Call Center agentsAbout adding agents Accepted Call Types Missed Call OptionPriority Activity Code Entry TypeTo add an agent Adding an agent or a supervisorSetting up Call Center agents To add more than one agent Adding more than one agentSetting up Call Center agents To reset an agent’s password Resetting an agent’s passwordChanging agent information To change agent informationTo delete an agent Deleting an agentTo force an agent off Forcing an agent offSetting up Call Center agents P0605665 How incoming calls are sent to a skillset Chapter Setting up skillsetsAbout skillsets Skillset properties Break Time Delay AnswerAttendant extension Language preferenceTo set up or change a skillset Setting up or changing a skillsetSetting up skillsets To set up did routing for CallPilot 100/150 Setting up did routingTo set up did routing for Business Communications Manager Examples of using CLID/DNIS Routing Setting up CLID/DNIS RoutingLine CLID/DNIS Routing Table propertiesMultimedia Calls ActionClick the CLID/DNIS Routing Table link Adding a CLID/DNIS RouteTo change a CLID/DNIS Route Changing a CLID/DNIS RouteDeleting a CLID/DNIS Route To assign an agent to a skillset Assigning an agent to a skillsetDynamic Agent Priority Setting up skillsets To change an agent’s priority in a skillset Changing an agent’s priority in a skillsetTo unassign an agent from a skillset Unassiging an agent from a skillsetViewing agents in a skillset Enabling a skillset To enable a skillsetDisabling a skillset To disable a skillsetTo unconfigure a skillset Unconfiguring a skillsetAbout skillset mailboxes Chapter Setting up skillset mailboxesDetermining a skillset mailbox number To initialize a skillset mailbox Initializing a skillset mailboxTo open a skillset mailbox CallPilot Opening a skillset mailboxTo open a skillset mailbox Norstar Voice Mail Setting up skillset mailboxes To change a skillset mailbox password Skillset mailbox passwordChanging a skillset mailbox password To reset a skillset mailbox password Resetting a skillset mailbox passwordExamples of Primary and Alternate greetings Recording skillset mailbox greetingsTo record a Primary or Alternate skillset mailbox greeting To choose a Primary or Alternate skillset mailbox greeting Choosing a Primary or Alternate skillset mailbox greetingIf you choose the Alternate mailbox greeting, you are asked To record a Personalized skillset mailbox greeting Recording a Personalized skillset mailbox greetingTo delete a Personalized mailbox greeting Deleting a Personalized skillset mailbox greetingChecking skillset mailboxes for messages To play skillset mailbox messages Norstar Voice Mail Playing skillset mailbox messagesStop Play To play skillset mailbox messages CallPilot To retrieve an erased message CallPilot Retrieving erased messagesTo retrieve an erased message Norstar Voice Mail Replying to an internal caller Replying to messagesTo reply to an internal caller Norstar Voice Mail If you use You want to UseTo reply to an internal caller CallPilot To reply to an external caller CallPilot Replying to an external callerTo reply to an external caller Norstar Voice Mail Setting up skillset mailboxes P0605665 About Off-premise Message Notification Chapter Off-premise Message NotificationTo assign an outdial method to a skillset mailbox Assigning an outdial method to a skillset mailboxOff-premise Message Notification parameters To set up Off-premise Message Notification to a phone number Setting up Off-premise Message NotificationPress AM or ⁄ Receives a new message To set up Off-premise Message Notification to an extension Mailbox receives a new message Example of a destination pager number To set up Off-premise Message Notification to a pagerPress Pager or ‹to select a pager number destination By a zero YES Off-premise Message Notification Startstart time To change the destination type Refer to Changing Off-premise Message NotificationTo change the time range or type of message parameters Press Next or £to accept the start time To change the destination from phone to another destination Msg typenew To change the destination from pager to phone or extension Press Chng or ⁄to change the start time To change the destination from phone or extension to pager By xxxx. The default pager message sent by CallPilot is To delete a destination number Deleting a destination numberTo add a destination number Adding a destination numberTo turn Off-premise Message Notification on or off Turning Off-premise Message Notification on or offExamples of Call Center greetings Chapter Recording Call Center GreetingsAbout Call Center greetings Expected Wait Time greeting Transfer greetingNon-business hours greeting To record a Call Center greeting Recording a Call Center greetingRecording Call Center Greetings Recording Call Center Greetings To import a previously recorded greeting Importing a Call Center greetingTo export a previously recorded greeting Exporting a Call Center greetingRecording Call Center Greetings P0605665 Intelligent Overflow Routing Chapter Setting up Intelligent RoutingAbout Intelligent routing Action ModeCondition Examples of Intelligent Overflow Routing rules Mode Conditions Action ExplanationTransfers to the skillset mailbox Skillset 1 for 2 minutes and 30 seconds and if there Night 0230 Skillset Mailbox Day 0010 Overflow 2, 3 Assigning Intelligent Overflow Routing to a skillset Select Transfer to External To move a rule Moving an Intelligent Overflow ruleDeleting an Intelligent Overflow Rule Modifying an Intelligent Overflow RuleSetting up Intelligent Routing P0605665 Fax Detection Chapter Setting up Routing TablesAbout Routing Tables Setting up Routing Tables Expected Wait Time How to set up EWTExamples of EWT greetings Recording EWT greetingsClick the Expected Wait Time Tables link Setting up an EWT TableSetting up Routing Tables Setting up Routing Tables Deleting an EWT Table Changing an EWT Table About types of Routing Table steps No Intelligent Caller Input Greeting step parametersForced Play To add a Greeting step Adding a Greeting stepSetting up Routing Tables Setting up Routing Tables To add a Distribute for step Adding a Distribute for stepTo add a Goto step Adding a Goto stepAdding a Transfer step To add a disconnect step Adding a Disconnect stepTo assigning hours of operation to a skillset Assigning Routing Table hours of operationSetting up Routing Tables To set the Service Mode for a skillset Setting the Service Mode for skillsetsDisplay shows the Service Mode for skillset Example of a Day Routing Table To set up the Day Routing Table exampleAt the Intelligent Caller Input Routing option, select Basic Example of a Night Routing Table To set up the Night Routing Table exampleChanging a Routing Table Follow the procedureReviewing Routing Table steps Modifying Routing Table stepsDeleting Routing Table steps Setting up Routing Tables P0605665 Creating a Caller Input Rule Chapter Creating Caller Input RulesCreating Caller Input Rules Select Move to Skillset Creating Caller Input Rules An example of using Intelligent Caller Routing, Advanced Using wildcard charactersCreating Caller Input Rules Changing a Caller Input rule Changing the rule length for a Caller Input Table Clearing a Caller Input Rule Table Deleting a Caller Input ruleChanging a Caller Input Rule To delete a Caller Input ruleTo clear a Caller Input Rule Table To set the Answer Lines status Chapter Line administrationSetting the Answer Lines status Configuring lines To configure a line Configuring several lines To assign the Call Center language Chapter Setting up Call Center general propertiesAssigning the Call Center language Setting up Call Center general properties Reserved channels General Call Center propertiesPrimary and Secondary alert times Enable Caller ID Supervisor Help Request TimeoutCall Center Reporting properties Address Selection Method Supervisor Help FromTo set up the general Call Center properties Setting up general Call Center propertiesSetting up Call Center general properties System Configuration Report Call Center overflow Enable Caller IDCall Center Greetings Call Center Intelligent ClidClick the System Configuration link To generate the System Configuration ReportSetting up Call Center general properties P0605665 Monitoring agent calls with Silent Monitor Chapter Monitoring Call Center call activityMonitoring call activity To set up Silent Monitor Setting up Silent Monitor on your systemMonitoring tips Using Silent Monitor with Answer DNLogging on and monitoring agent calls An agent requests help while you are in a monitoring session About monitoring sessions Display Description Monitoring skillsetsTo monitor skillsets An example of monitoring skillsets Using a memory button to monitor calls waiting in skillsetsProgramming Not Ready to a memory button Using Not ReadyTaking some Not Ready time Logging off Changing your supervisor passwordHow Supervisor Help works Supervisor HelpRequesting agent’s skillsets How to handle Supervisor help requests Configuring Supervisor HelpAn example of retrieving an escalated request How to handle missed requestsOptional and Prompted Activity Code logging Chapter Activity CodesWhat Activity Codes are Optional PromptedExample 1 The agent enters Activity Codes during the call Examples of Activity Code callsExample 2 The agent enters Activity Codes after the call Time Activity Peg timeAutopeg example AutopegsExamples of Autopeg calls System Activity Codes that Call Center records System Activity CodesNo Peg Held Call AbandonedExample 2 Held Call Abandoned and No Peg Examples of System Activity Code callsExample 1 No Peg Example 4 Non Agent Example 3 No Peg and Non AgentExamples of Prompted and Optional Calls Prompted and Optional Activity Code loggingActivity Codes Transfer to Agent How Activity Codes interact with system featuresExample 1 Both agents enter Activity Codes Example 2 The first agent enters an Activity CodeExample 3 The second agent enters an Activity Code Break TimeTo create an Activity Code Creating Activity CodesDeleting an Activity Code Changing an Activity CodeCreating a list of Activity Codes Importing Activity CodesTo import a list of Activity Codes Communicating Activity Codes to supervisors and agentsTo set up or change Activity Code settings for an agent see Assigning Activity Code settings to agents and skillsetsTo set up or change Activity Codes for a skillset see Generating Activity Code reportsHow agents enter Activity Codes Activity Codes P0605665 Skillset administration Agent administrationChapter Tips for operating Call Center Call Center greetingsCall Center general parameters Routing Table administrationRouting calls using Dynamic Call Priority How to calculate the longest time a caller can be on hold Tips to improve the efficiency of Call Center Using B1 and B2 DNsWhen you assign a CDN to a skillset You can use B2 CDNs if About Partial Double Density modeAbout using B1 and B2 extensions Tips for operating Call Center Basic Call Center Chapter Examples of Call Center configurationsSkillset 1 properties General ConfigurationRouting Tables Service Mode Overflow Skillset 2 properties Service Mode Overflow Professional Call Center with Reporting General Configuration Caller Input Rules General PropertiesExpected Wait Time Activity Codes Lines Skillset Routing Tables Service Mode Overflow Name Support Night Routing Table steps Send to Skillset Mailbox Name Installation Service Mode Overflow Name Preferred Service Mode Overflow Greetings Multimedia Call CenterVoice ImageSkillset 1 on Skillset 2 on Skillset 3 on Skillset 4 on LinesRouting Tables Service Mode Overflow Resetting passwords Chapter Troubleshooting Call CenterResetting the Operator password To reset the Operator password using CallPilot ManagerResetting the Call Center Administrator password To reset the Operator password using a phoneImportant considerations about how agents use features Agent problemsAgent log on problems Call Forward No Answer Do Not DisturbPreventing calls from ringing at an agent’s set Hunt groupsFollow-me browsing Multimedia Call Center Agents only Skillset problems Excessive Call Ringback Call processing problemsCalls do not distribute to certain agents Troubleshooting Call Center Troubleshooting Call Center P0605665 For this programming task See Chapter Call Center Programming RecordOperator/Business Status Feature code name Dialpad buttons Custom Feature CodePassword Operator Call Center skillsets Skillset Rules Default Skillset # ParameterGreeting number Greeting information Call Center GreetingsConditions Action Skillset Service ModeCall Center agents Skillset name and # Agent ID and name Priority Skillset assignmentsSkillset mailboxes Routing Tables Match string Action Caller Input RulesRule table # Length Fixed Type of call Line, Multimedia Call Center Intelligent CLID/DNIS RoutingLine # Skillset # Expected Wait Time settingsLine answering Agent GlossaryAlert times AttendantCall Center Call Center AdministratorCall Forward All Calls Call Forward No AnswerCustom Call Routing CCR Class of ServiceControl Directory Number CDN Greeting Table IndicatorIntelligent Caller Input Routing, Advanced Intelligent Caller Input Routing, BasicMessage Waiting Indication MWI Memory button indicatorMethod of Call Distribution Method Off-premise Message NotificationReserved channel Real timeRouting Table Skillset mailboxNumerics IndexIndex Monitor Agents Index MWI DN Retrieving messages