Xerox 9202, 9201, 9203 manual Scan to PC Desktop, Workflow Scanning User Authentication

Workflow Scanning 10

Workflow Scanning allows a user to scan an original document, convert it to an electronic file, and distribute and archive that file in a variety of ways. The final destination of the electronic file depends on the template chosen by the user at the device's user interface. The template may reside on the device, or may be cached on the device from a pool of templates pulled from a remote server. The scanned file will be stored on a pre- determined network server and then, with the help of server or desktop software:

•routed to a user's PC desktop for viewing or editing.

•integrated with a variety of popular document management and workflow applications.

•sent to a network directory or filing location for later retrieval.

•sent to an e-mail distribution list.

FreeFlow SMARTsend has replaced CentreWare Workflow Scanning Services

Note

FreeFlow SMARTsend combines and enhances the powerful features of two Xerox products - FlowPort and CentreWare Workflow Scanning Services - to deliver one integrated software application.

FreeFlow SMARTsend scanning services

Built on the Microsoft .NET platform, this server-based software works with new and legacy Multifunction Systems to enable hardcopy documents to be scanned in black and white or color, and converted into such standard digital formats as PDF, JPEG, and TIFF. This web based application requires no additional client software installation and uses wizards to simplify workflow (template) creation. Once a workflow, or distribution process, is created, it can be saved as a paper or electronic cover sheet. The cover sheet can be set up to direct the scanned file to a wide variety of destinations. Such destinations include an e-mail address or distribution list, network folder, FTP folder, remote printer, web URL, Domino.doc, Domino, Microsoft SharePoint and Xerox DocuShare.

Scan to PC Desktop

For information regarding the additional use of Scan to PC Desktop, including Scansoft Paperport and Textbridge Pro applications, consult your Xerox Sales Representative.

Workflow Scanning User Authentication

Authentication can be enabled to prevent unauthorized access to the Workflow Scanning feature. If Authentication is enabled, users will be prompted to enter a network user name and password, or a PIN, before they can access the Workflow Scanning feature. For a full description of the Authentication feature refer to the Authentication section of this guide. Authentication can be configured after Workflow Scanning has been installed.

System Administrator Guide 10-1