Workflow Scanning 10

Workflow Scanning allows a user to scan an original document, convert it to an electronic file, and distribute and archive that file in a variety of ways. The final destination of the electronic file depends on the template chosen by the user at the device's user interface. The template may reside on the device, or may be cached on the device from a pool of templates pulled from a remote server. The scanned file will be stored on a pre- determined network server and then, with the help of server or desktop software:

routed to a user's PC desktop for viewing or editing.

integrated with a variety of popular document management and workflow applications.

sent to a network directory or filing location for later retrieval.

sent to an e-mail distribution list.

FreeFlow SMARTsend has replaced CentreWare Workflow Scanning Services

Note

FreeFlow SMARTsend combines and enhances the powerful features of two Xerox products - FlowPort and CentreWare Workflow Scanning Services - to deliver one integrated software application.

FreeFlow SMARTsend scanning services

Built on the Microsoft .NET platform, this server-based software works with new and legacy Multifunction Systems to enable hardcopy documents to be scanned in black and white or color, and converted into such standard digital formats as PDF, JPEG, and TIFF. This web based application requires no additional client software installation and uses wizards to simplify workflow (template) creation. Once a workflow, or distribution process, is created, it can be saved as a paper or electronic cover sheet. The cover sheet can be set up to direct the scanned file to a wide variety of destinations. Such destinations include an e-mail address or distribution list, network folder, FTP folder, remote printer, web URL, Domino.doc, Domino, Microsoft SharePoint and Xerox DocuShare.

Scan to PC Desktop

For information regarding the additional use of Scan to PC Desktop, including Scansoft Paperport and Textbridge Pro applications, consult your Xerox Sales Representative.

Workflow Scanning User Authentication

Authentication can be enabled to prevent unauthorized access to the Workflow Scanning feature. If Authentication is enabled, users will be prompted to enter a network user name and password, or a PIN, before they can access the Workflow Scanning feature. For a full description of the Authentication feature refer to the Authentication section of this guide. Authentication can be configured after Workflow Scanning has been installed.

System Administrator Guide

10-1

Page 153
Image 153
Xerox 9202, 9201, 9203 Scan to PC Desktop, Workflow Scanning User Authentication, FreeFlow SMARTsend scanning services

9202, 9201, 9203 specifications

The Xerox 9201, 9202, and 9203 copiers, introduced during the late 1970s and early 1980s, represent a significant leap in office automation technology. These models were part of Xerox's innovative line of copiers, catering to various business needs through their unique features and capabilities.

One of the cornerstone technologies behind the Xerox 9200 series is xerography, a process developed by Chester Carlson in the 1930s. The photocopiers use a dry electrophotographic process, which relies on a photosensitive drum, enabling high-quality and high-speed copying. This technology championed the transition from traditional printing methods to more efficient office practices, revolutionizing how documents were reproduced.

The Xerox 9201 was known for its robust capability to handle a significant volume of copies, appealing primarily to mid-sized organizations. It boasted an impressive speed of up to 80 copies per minute, catering to high-demand settings without compromising the quality of output.

The Xerox 9202 was an enhancement over its predecessor, introducing more advanced features such as automatic document feeding, which significantly reduced manual handling and increased productivity. It also supported various paper sizes, making it versatile for different tasks, from simple memos to full-size reports. Additional capabilities included collating, sorting, and stapling, allowing users to complete comprehensive document preparation in a single pass.

The Xerox 9203 further built upon these advancements, offering even faster copying speeds of up to 100 copies per minute. It also allowed for electronic sorting and featured an integrated mail room solution ideal for larger organizations. The 9203’s user interface was designed for ease of use, paving the way for accessible technology in the workplace.

All three models leveraged advanced optics and imaging technology to ensure sharp, clear reproductions. The capacity for duplex printing was a notable feature, enabling users to print on both sides of the paper, which not only saved resources but also contributed to environmentally friendly practices.

Overall, the Xerox 9200 series exemplified the transition towards multifunctional copiers that incorporated advanced features for efficiency, quality, and ease of use in office environments. Their impact on the industry helped shape modern photocopying, setting the benchmark for future models through their blend of technology and practicality. These machines remain a testament to Xerox's legacy in imaging technology and office automation.