Configure Scan to Mailbox

Scan to Mailbox

ColorQube™ 9201/9202/9203

1.Click on [Capacity] in the directory tree to view the amount of hard drive space being consumed by files in Mailboxes.

–Capacity: The total amount of space available on the device for scanned images.

–Used: The space currently used to hold scanned images.

–Available: The space left for scanned images

–Percentage Used: The amount of space taken by scanned images as a percentage of the total space.

2.Click on [Files] in the directory tree to perform either an immediate or scheduled cleanup of folder files. The Files screen allows administrators to delete files stored in Scan to Mailbox folders.

a.If you want to delete files now select the required option in the Immediate Clear Up of All Folder Files area and click on the [Delete Files] button.

b.To schedule files to be deleted regularly, select the required option in the [Schedule Clean Up of Folder Files] area.

c.Click on the [Apply] button.

3.Click on [Folders] in the directory tree. The Folders screen allows administrators to change folder passwords, delete folders or delete scanned images within folders.

Dialog controls are self explanatory.

4.Click on [Scan Policies] in the directory tree. The Scan Policies screen allows administrators to set requirements for the use of passwords or folders. Check the required option:

– [Allow scanning to Default Public Folder] - enable users to scan to the default Scan to Mailbox folder.

– [Require per job password for public folders] - ensure users are required to enter a password at the device each time they scan to a public folder.

– [Allow additional folders to be created] - allow users to create new folders.

– [Require password when creating additional folders] - to create Private Folders, which require users to enter a password when they create a new folder.

– [Prompt for password when scanning to private folder] - ensure users must enter a password at the device each time they scan to a Private Folder.

– [Allow access to job log data file] - to be able to print the job log for specific scanned documents. The job log contains information about the scanned document. Third party applications can be used to search, file and distribute jobs based on their job log information. The job log can only be accessed for PDF or Multi-Page Tiff images.

5.Click on the [Apply] button.

6.When finished working with the dialogs, click on the admin - Logout in the upper right corner, and click on the [Logout] button.

Note

To see individual Mailboxes, click the Scan tab of Internet Services. To scan to these mailboxes, refer to the directions in the Interactive User Guide delivered with your device.

12-2	System Administrator Guide

9202, 9201, 9203 specifications

The Xerox 9201, 9202, and 9203 copiers, introduced during the late 1970s and early 1980s, represent a significant leap in office automation technology. These models were part of Xerox's innovative line of copiers, catering to various business needs through their unique features and capabilities.

One of the cornerstone technologies behind the Xerox 9200 series is xerography, a process developed by Chester Carlson in the 1930s. The photocopiers use a dry electrophotographic process, which relies on a photosensitive drum, enabling high-quality and high-speed copying. This technology championed the transition from traditional printing methods to more efficient office practices, revolutionizing how documents were reproduced.

The Xerox 9201 was known for its robust capability to handle a significant volume of copies, appealing primarily to mid-sized organizations. It boasted an impressive speed of up to 80 copies per minute, catering to high-demand settings without compromising the quality of output.

The Xerox 9202 was an enhancement over its predecessor, introducing more advanced features such as automatic document feeding, which significantly reduced manual handling and increased productivity. It also supported various paper sizes, making it versatile for different tasks, from simple memos to full-size reports. Additional capabilities included collating, sorting, and stapling, allowing users to complete comprehensive document preparation in a single pass.

The Xerox 9203 further built upon these advancements, offering even faster copying speeds of up to 100 copies per minute. It also allowed for electronic sorting and featured an integrated mail room solution ideal for larger organizations. The 9203’s user interface was designed for ease of use, paving the way for accessible technology in the workplace.

All three models leveraged advanced optics and imaging technology to ensure sharp, clear reproductions. The capacity for duplex printing was a notable feature, enabling users to print on both sides of the paper, which not only saved resources but also contributed to environmentally friendly practices.

Overall, the Xerox 9200 series exemplified the transition towards multifunctional copiers that incorporated advanced features for efficiency, quality, and ease of use in office environments. Their impact on the industry helped shape modern photocopying, setting the benchmark for future models through their blend of technology and practicality. These machines remain a testament to Xerox's legacy in imaging technology and office automation.

Xerox 9202, 9201, 9203 manual Configure Scan to Mailbox

Models: 9202 9201 9203