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Xerox manual ColorQube 9201/9202/9203

Models: 9202 9201 9203

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ColorQube™ 9201/9202/9203

x	System Administrator Guide

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Xerox manual ColorQube 9201/9202/9203

Contents

ColorQubeTM 9201/9202/9203 Page Table of Contents CentreWare Internet Services Print Drivers Authentication Scan to Home LAN Fax Index ColorQube 9201/9202/9203 Introduction1 Xerox ColorQube SeriesCustomer Support Related Information SourcesDevice Connection Front ViewRear View Inserting the SIM CardDevice Control Panel Overview Welcome Page and Installation WizardsInitial Connection Complete the Installation Wizard Administrator AccessSetting the Ethernet speed at the device Ethernet ConfigurationEnable TCP/IP and Http at the Device Ethernet PortSystem Configuration CentreWare Internet ServicesQuick Setup Access Internet ServicesWelcome screen will display Header Panel Menu Panel Setup Http How to verify the IP AddressTouch IP Address/Host Name Configure Protocols with Internet ServicesAt the Device Touch Subnet and GatewayConfigure additional purchased options Install Printer DriversHow to change the Administrator Password General SetupAdministrator Tools Password New PasswordConfiguration How to Print a Configuration ReportConfigure Services Configure Print ProtocolsTo Verify the Software Version CloningTo Clone a Device To Install the Clone File on Another Device Image SettingsClick on the I Have a Cloning File button Tiff Tagged Image File Format Settings Flate CompressionClick on the Workflow Scanning link XPS SettingsAccessing Image Settings Touch the Workflow Scanning iconInternationalization Job DeletionSMart eSolutions Extensible Service SetupInformation Checklist Meter Assistant SMart eSolutions InformationEnergy Saver Supplies AssistantTo Assign Notification Alerts to a Group To Set up an Alert Notification GroupAlert Notification To Edit or Delete a Recipient AddressBilling Meter Read Alerts To Set up a Billing Meter Read AlertTo Set up the Local UI Alert Local UI AlertsSaving and Reprinting Jobs Enabling the feature at a TCP/IP Networked WorkstationTouch Service Settings Touch Job Sheets Touch Banner Sheets Billing Information and Usage CountersOnline / Offline Backup Saved JobsRestore Saved Jobs Click on the Reprint Saved Jobs linkAuxiliary Foreign Device Interface Kit Touch Network Settings Touch Online/OfflineTouch Accounting Settings Touch Accounting Mode Snmp Simple Network Management ProtocolConfigure Snmp Community Names Upgrades Software Upgrade via Network ConnectionPrepare for the Upgrade Click on the Machine Software linkBefore You Start Manual UpgradeSoftware Upgrade Auto At your WorkstationSet the Auto Upgrade Time General Setup CentreWare Internet Services Enable Http on the deviceDescription and Alerts Access Internet ServicesStatus AlertsBilling Information Rebooting the deviceConsumables Usage CountersTrays ColorQube Stick Cleaning Unit Document Feeder Feed RollerJobs Active JobsSaved Jobs PrintNormal Print Properties Configuration OverviewClick on the Configuration Overview link DescriptionCloning General SetupConfiguration To create a clone fileImage Settings To Install a Clone fileInternationalization Alert Notification Extensible Service SetupMail Alerts To Assign Notification Alerts to a Group Local UI AlertsSupport Other features and ServicesTo Edit Xerox or Administrator Support Contact Details Low Supply WarningNetwork Installation Information Checklist TCP/IP SettingsConfigure Static Addressing using the Device Enter a Static IP AddressTouch Preferred DNS Server Touch Advanced Settings Touch ContinueDNS/DDNS Configuration Touch TCP/IP Settings Touch Alternate DNS Servers if requiredConfigure Dynamic Addressing Installation via Dhcp Dynamic Host Configuration ProtocolIPv4 Configure TCP/IP Settings using Internet ServicesDNS Configuration Domain NameZero-Configuration Networking IPv6Supporting LPR Printing Default Dhcp Dynamic Host Configuration Protocol SettingsCheck to enable Prefer IPv6 Address over IPv4 Manual Address OptionsConfigure Raw TCP/IP Printing Configure SLP Configure Snmp v1/v2c Click on the Edit Snmp v1/v2c Properties buttonConfigure Microsoft Networking Configure SnmpAppleTalk Configure Wins if usedEnabling AppleTalk on the device Enable Port 9100 as additional support for Http IPP printing Create an IPP Printer Internet Printing ProtocolInternet Services Install the Printer DriverCreate an IPP Printer at your Workstation Click Start, Settings, then Printers Configure TCP/IP and SLP Settings Windows XPConfigure Raw TCP/IP Printing Supporting LPR PrintingCreate an IPP Printer Internet Printing Protocol Right-click on the Local Area Connection icon To Access Internet Services From the Start menu select Printers and FaxesColorQube 9201/9202/9203 Enabling AppleTalk on the device Install the Print DriverApple Talk At the Macintosh WorkstationInstructions for Version 10.x OS Click InstallApple Macintosh TCP/IP Enabling TCP/IP on the device Select Printing Select Change SetupSelect the PPD PostScript Printer Definition Set up LPR Line Printer Remote Printing in Mac OSX Service Advertising Protocol SAP Configure NetWare SettingsNetWare Directory Services NDS Bindery SettingsNDPS/NEPS AS400 Raw TCP/IP Printing to Port Procedures to Enable PortCreate a Device Description Creating a remote queue LPR on the AS400 AS400 Printing using LPR Crtoutq OptionalLibrary Library name Network Installation GUI Method Configure the ClientHP-UX Client Version Select the Printers and Plotters iconTty Method SolarisSelect File Exit Select File Exit Sam Select BrowsePrinters Select EditAddAccess to Printer To Configure your Solaris 2.x ClientSCO Unix Environment Select HostExit Select File Close this directory Set up for a SCO Unix ClientPrinter Name queuename Remote Printer r Hostname hostname Installing Cups on the Unix workstation CupsRPM format Installing the Xerox PPD on the workstationTar format Debian formatColorQube 9201/9202/9203 Network Installation Print Drivers To print a Configuration Report, go to the Device Xerox Printer InstallerVerify that Print Services for Unix is loaded Windows 2000/2003 ServerClose the Add/Remove Programs window Configure the Print DriverAdd the Printer Select Create a New PortConnect to an Existing Print Queue Windows 2000 ProfessionalSelect Printers From the Start menu, select Settings then Printers Create a New Print QueueClick Finish From the Start menu, select Control Panel and then PrintersWindows XP Select Add a PrinterCreate a New Print Queue on Windows XP Add the PrinterConfigure the Print Driver Windows Vista Click on Browse for a Printer and click on NextConfigure the Printer Driver Verify that LPR Port Monitor is LoadedClick on the Installable Options Instructions for 10.x OS Install the Print DriverApple Macintosh At the Macintosh WorkstationSelect Xerox from the Printer Model list Double-click the Printer Setup Utility iconClick Installable Options Click Apply ChangesAuthentication Overview Authentication7Authorization Overview Admin Password Network AuthenticationAuthentication Configuration Wizard 3 Authentication Configuration WizardAuthentication Configuration Authentication Configuration for Kerberos SolarisAuthentication Configuration for Kerberos Windows 2000/2003 Authentication Configuration for NDS Novell Information ChecklistPress the Machine Status button Custom Access Authentication Configuration for LDAP/LDAPS Set Authentication to control access to individual Services Configure Filters for Ldap Configure Contexts for LdapConfigure Authorization Access by groups for Ldap Select the Device Access tabLocal Authentication Touch Security Settings Touch User / Administrator Accounts 802.1X AuthenticationAdding User Accounts at the Device Enable Configure 802.1X with Internet ServicesSecure Access and Accounting Xerox Secure AccessCheck the Enable 802.1X box Configure Authentication Enable Web User Interface Authentication Using Secure Access Configure your Ldap ServerColorQube 9201/9202/9203 Authentication Security8 Security @ Xerox User Data EncryptionSetup To Disable User Data EncryptionUser Information Database New Password Password SettingsAdmin Password Must contain at least 1 numberReset Policy IP FilteringAudit Log Defining IP Filtering with the Define IP Filter Rule dialogView the Audit Log File Event IDIdentify the PC or User Event DescriptionCompletion Status IIO StatusEntry Data Machine Digital Certificate Management Information Checklist Creating a Digital CertificateEnable Secure Http SSL Click on the Upload Certificate buttonIP Sec Security Policies To enable IP SecDefine Policy Disable IP Sec at the device Host GroupsProtocol Groups ActionsIf you Selected Manual Keying as the Keying Method Request a Machine Root Certificate Install a Root CertificateTrusted Certificate Authorities Select Save Target AsImmediate Image Overwrite Status Immediate Image OverwriteOverview To view Overwrite Status at the DeviceAt the Device Disabling or Enabling Immediate Image OverwriteTouch Image Overwrite Security, then Immediate Overwrite On Demand Overwrite Perform an Image Overwrite at the DevicePerform an Image Overwrite over the Network Touch On Demand OverwriteSchedule a Daily Overwrite Click on the On Demand Overwrite linkSecurity PostScript R Passwords Security Extensible Services Setup Extensible Services Setup Workflow Scanning Workflow Scanning User AuthenticationFreeFlow SMARTsend scanning services Scan to PC DesktopTemplate Considerations when using SMARTsend Configure a Scan Filing LocationDevice Authentication File Transfer Protocol FTPEnter the Scan Repository Details via Internet Services Click on the Workflow Scanning linkGo to the Device NetWare NCP NetWare Core ProtocolTouch the Workflow Scanning tab System Administrator Guide 10-5 Server Message Block SMB At the DeviceConfigure General Settings HTTP/HTTPS Write down the path and filename as you will need it laterSystem Administrator Guide 10-9 Optional Step Configure General Settings Go to the DeviceDistribution Templates Configuring the Default TemplateConfirmation Sheet Template Distribution RepositoriesFile Filing OptionsTo Add a New Filing Destination Workflow Scanning Image Settings Other OptionsApply Factory Defaults Settings Compression CapabilitySet up Remote Template Pool Repository Supply remote server addressing and login credentials10-16 System Administrator Guide Additional Requirements for Scan to Home via Ldap Query Scan to Home11Additional Requirements for Scan to Home with no Ldap Query Ldap Query Enable and Configure Scan to HomeNo Ldap Query Use Scan to Home Subdirectory11-4 System Administrator Guide Enable Scan to Mailbox Scan to MailboxConfigure Scan to Mailbox Touch File Format Use Scan to MailboxSelect Mailboxes 12-4 System Administrator Guide Mail13 Mail AuthenticationMail Addressing Verify or Configure your TCP/IP Domain Name if necessary Enable E-mailConfigure an Smtp Server on the device Configure General E-mail Settings GeneralLayout Adjustment Advanced SettingsScan to E-mail Filing Options Configuring Public and Internal Address Books LdapMail Image Settings Addressing Internal Address Book LdapInformation Checklist Ldap AddressingUser Mappings ContextsTo map the Ldap fields Addressing Public Address Book Configuring the From AddressPublic Address Book Touch Address BookCreate a Public Address Book Touch Search13-10 System Administrator Guide Internet Fax Using Mixed Size OriginalsInternet Fax Authentication and Authorization Internet Fax AddressingConfigure a Domain Name and Smtp Address Enable Internet FaxTo Configure a Domain Name Configure POP3 Settings Configure an Smtp AddressEnter the Login Name and Password details Configure General Internet Fax Settings Internet Fax Receive SettingsReceipt of Internet Fax Messages From AddressInternet Fax Addressing 14-6 System Administrator Guide Server Fax and Embedded Fax Install the Fax Hardware KitEmbedded Fax HardwareComplete the Fax Setup Screens Deferred Fax Setup Configure Fax SettingsTouch Service Settings Touch the Fax Service Settings Touch the Fax Country Setting Touch Line 1 or Line 2 SetupClick on Bi-Directional Setup Enable LAN Fax Windows Printer DriversConfigure the Printer Driver Automatically LAN FaxWindows At your Workstation Use the FeatureConfigure the Printer Driver Manually Mac OS UsersAdd Recipient from Phonebook Setting up a Cover SheetSetup Fax Options Click on the required Cover Sheet Paper SizeShared Phonebook Setup Phone book Preferences Click on PreferencesPersonal Phonebook User PreferencesClick on the Reprint Saved Jobs link Select Enablement Enable Reprint Saved JobsReprint Saved Jobs Create New Folder Enable Reprint Saved Jobs in your Printer DriverManage Folders Windows Operating SystemsSelect Create New Folder Saving a JobModify or Delete Folder Select Manage FoldersUsing the Print Driver Using CentreWare Internet ServicesSystem Administrator Guide 17-5 17-6 System Administrator Guide Enable Validation Options Custom ServicesWSD Web Services for Devices Validation OptionsEnable WSD Web Services for Devices Information Checklist Xerox Standard AccountingCreate a Group Account Enable Xerox Standard AccountingCreate a User Account and Set Usage Limits Fax Images Sent Using XSA at the deviceNetwork Images Sent Embedded Fax ReceiveCreate a General Account Account exampleSelect Properties Select Configuration Enable XSA in your Windows Print DriverGenerate Report and Reset User Limits Print a Usage ReportMac OS Enable XSA in your Apple Macintosh Print DriverTo make a Back-up file To Restore Settings or Clone Settings to Another Device 19-8 System Administrator Guide Enable and Configure Network Accounting Network AccountingAuthentication Enabled To Enable the Network Accounting feature at the DeviceConfigure Network Accounting Authentication DisabledWindows Enable Network Accounting in your Windows Print DriverEnable Network Accounting in your Mac Print Driver Windows XP, VistaTest Network Accounting Xerox Secure Access Secure Access and AccountingAccess Authentication Configuration Configure AuthenticationConfigure Xerox Secure Access on the Device PersonalisationClick Save or Close Authorization Configuration Click Save or Close PersonalizationUse Secure Access At the Device21-6 System Administrator Guide How Do I Upgrade the Software? Software UpgradeWhen Should I Upgrade the Software? Software Upgrade via Network ConnectionSystem Software Version Upgrade via Internet ServicesProcedure View the Software VersionAuto Upgrade At your WorkstationSet the Auto Upgrade Time Server Fax Authentication and Authorization Server FaxConfigure a Server Fax Filing Location Repository Enable Server FaxConfigure a Fax Repository using FTP Enter the Fax Repository Details via Internet Services Select either IP Address or Host NameConfigure a Fax Repository using SMB At the DeviceConfigure a Fax Repository using HTTP/HTTPS 23-6 System Administrator Guide Configure a Fax Repository using Smtp 23-8 System Administrator Guide Is the device functioning on the network as a printer? TroubleshootingTroubleshooting Workflow Scanning Is the Workflow Scanning Button Available on the Device?Scanning via FTP Scanning via NCP NetWare Core ProtocolScanning via SMB Server Message Block Troubleshooting E-mailEnsure E-mail is Installed Correctly Scanning via HttpsWas the E-mail Settings Correctly Configured? Was E-mail Received at the Smtp Server?Troubleshooting Internet Fax Are the Internet Fax Settings Correctly Configured?POP3 Errors Smtp items to checkEnsure Server Fax is Installed Correctly Troubleshooting Server FaxIs the Fax Button Available on the Device? Are the Server Fax Settings Correctly Configured? Troubleshooting Embedded FaxIs the device functioning? Ensure the Fax Settings are Correctly Configured Troubleshooting Network AccountingEnsure Embedded Fax is Installed Correctly Ensure Network Accounting is installed correctlyPower On/Off Button Dynamic IP Addressing and Network AccountingFont Management Utility and Unicode Unicode24-12 System Administrator Guide Index NumericsDefault Dhcp Dynamic Host Configuration Protocol Settings NDPS/NEPS Save Job for Reprint, 3-13 Saved Jobs ColorQube 9201/9202/9203 ColorQube 9201/9202/9203