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Xerox 9202, 9201, 9203 manual System Administrator Guide

Models: 9202 9201 9203

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Workflow Scanning

ColorQube™ 9201/9202/9203

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System Administrator Guide

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Xerox 9202, 9201, 9203 manual System Administrator Guide

Contents

ColorQubeTM 9201/9202/9203 Page Table of Contents CentreWare Internet Services Print Drivers Authentication Scan to Home LAN Fax Index ColorQube 9201/9202/9203 Introduction1 Xerox ColorQube SeriesCustomer Support Related Information SourcesDevice Connection Front ViewRear View Inserting the SIM CardWelcome Page and Installation Wizards Device Control Panel OverviewInitial Connection Complete the Installation Wizard Administrator AccessEthernet Configuration Enable TCP/IP and Http at the DeviceSetting the Ethernet speed at the device Ethernet PortCentreWare Internet Services Quick SetupSystem Configuration Access Internet ServicesWelcome screen will display Header Panel Menu Panel Setup Http How to verify the IP AddressConfigure Protocols with Internet Services At the DeviceTouch IP Address/Host Name Touch Subnet and GatewayConfigure additional purchased options Install Printer DriversGeneral Setup Administrator Tools PasswordHow to change the Administrator Password New PasswordConfiguration How to Print a Configuration ReportConfigure Services Configure Print ProtocolsCloning To Verify the Software VersionTo Clone a Device Image Settings To Install the Clone File on Another DeviceClick on the I Have a Cloning File button Tiff Tagged Image File Format Settings Flate CompressionXPS Settings Accessing Image SettingsClick on the Workflow Scanning link Touch the Workflow Scanning iconInternationalization Job DeletionExtensible Service Setup SMart eSolutionsInformation Checklist SMart eSolutions Information Energy SaverMeter Assistant Supplies AssistantTo Set up an Alert Notification Group Alert NotificationTo Assign Notification Alerts to a Group To Edit or Delete a Recipient AddressTo Set up a Billing Meter Read Alert To Set up the Local UI AlertBilling Meter Read Alerts Local UI AlertsEnabling the feature at a TCP/IP Networked Workstation Touch Service Settings Touch Job Sheets Touch Banner SheetsSaving and Reprinting Jobs Billing Information and Usage CountersBackup Saved Jobs Restore Saved JobsOnline / Offline Click on the Reprint Saved Jobs linkTouch Network Settings Touch Online/Offline Touch Accounting Settings Touch Accounting ModeAuxiliary Foreign Device Interface Kit Snmp Simple Network Management ProtocolConfigure Snmp Community Names Software Upgrade via Network Connection Prepare for the UpgradeUpgrades Click on the Machine Software linkManual Upgrade Software Upgrade AutoBefore You Start At your WorkstationSet the Auto Upgrade Time General Setup CentreWare Internet Services Enable Http on the deviceAccess Internet Services StatusDescription and Alerts AlertsRebooting the device ConsumablesBilling Information Usage CountersColorQube Stick Cleaning Unit Document Feeder Feed Roller JobsTrays Active JobsPrint Saved JobsNormal Print Configuration Overview Click on the Configuration Overview linkProperties DescriptionGeneral Setup ConfigurationCloning To create a clone fileImage Settings To Install a Clone fileInternationalization Extensible Service Setup Alert NotificationMail Alerts To Assign Notification Alerts to a Group Local UI AlertsOther features and Services To Edit Xerox or Administrator Support Contact DetailsSupport Low Supply WarningNetwork Installation TCP/IP Settings Configure Static Addressing using the DeviceInformation Checklist Enter a Static IP AddressTouch Advanced Settings Touch Continue DNS/DDNS Configuration Touch TCP/IP SettingsTouch Preferred DNS Server Touch Alternate DNS Servers if requiredConfigure Dynamic Addressing Installation via Dhcp Dynamic Host Configuration ProtocolConfigure TCP/IP Settings using Internet Services DNS ConfigurationIPv4 Domain NameZero-Configuration Networking IPv6Default Dhcp Dynamic Host Configuration Protocol Settings Check to enable Prefer IPv6 Address over IPv4Supporting LPR Printing Manual Address OptionsConfigure Raw TCP/IP Printing Configure SLP Configure Snmp v1/v2c Click on the Edit Snmp v1/v2c Properties buttonConfigure Microsoft Networking Configure SnmpConfigure Wins if used AppleTalkEnabling AppleTalk on the device Enable Port 9100 as additional support for Http IPP printing Create an IPP Printer Internet Printing ProtocolInstall the Printer Driver Internet ServicesCreate an IPP Printer at your Workstation Click Start, Settings, then Printers Configure TCP/IP and SLP Settings Windows XPConfigure Raw TCP/IP Printing Supporting LPR PrintingCreate an IPP Printer Internet Printing Protocol Right-click on the Local Area Connection icon To Access Internet Services From the Start menu select Printers and FaxesColorQube 9201/9202/9203 Install the Print Driver Apple TalkEnabling AppleTalk on the device At the Macintosh WorkstationClick Install Instructions for Version 10.x OSApple Macintosh TCP/IP Select Printing Select Change Setup Enabling TCP/IP on the deviceSelect the PPD PostScript Printer Definition Set up LPR Line Printer Remote Printing in Mac OSX Configure NetWare Settings NetWare Directory Services NDSService Advertising Protocol SAP Bindery SettingsNDPS/NEPS Procedures to Enable Port AS400 Raw TCP/IP Printing to PortCreate a Device Description AS400 Printing using LPR Crtoutq Optional Creating a remote queue LPR on the AS400Library Library name Network Installation Configure the Client HP-UX Client VersionGUI Method Select the Printers and Plotters iconSolaris Tty MethodSelect File Exit Select File Exit Sam To Configure your Solaris 2.x Client Select BrowsePrinters Select EditAddAccess to PrinterSCO Unix Environment Set up for a SCO Unix Client Select HostExit Select File Close this directoryPrinter Name queuename Remote Printer r Hostname hostname Installing Cups on the Unix workstation CupsInstalling the Xerox PPD on the workstation Tar formatRPM format Debian formatColorQube 9201/9202/9203 Network Installation Print Drivers Xerox Printer Installer Verify that Print Services for Unix is loadedTo print a Configuration Report, go to the Device Windows 2000/2003 ServerConfigure the Print Driver Add the PrinterClose the Add/Remove Programs window Select Create a New PortWindows 2000 Professional Connect to an Existing Print QueueSelect Printers From the Start menu, select Settings then Printers Create a New Print QueueClick Finish From the Start menu, select Control Panel and then PrintersWindows XP Select Add a PrinterCreate a New Print Queue on Windows XP Add the PrinterConfigure the Print Driver Windows Vista Click on Browse for a Printer and click on NextConfigure the Printer Driver Verify that LPR Port Monitor is LoadedClick on the Installable Options Install the Print Driver Apple MacintoshInstructions for 10.x OS At the Macintosh WorkstationDouble-click the Printer Setup Utility icon Click Installable OptionsSelect Xerox from the Printer Model list Click Apply ChangesAuthentication7 Authentication OverviewAuthorization Overview Network Authentication Authentication Configuration WizardAdmin Password 3 Authentication Configuration WizardAuthentication Configuration Authentication Configuration for Kerberos SolarisAuthentication Configuration for Kerberos Windows 2000/2003 Authentication Configuration for NDS Novell Information ChecklistPress the Machine Status button Custom Access Authentication Configuration for LDAP/LDAPS Set Authentication to control access to individual Services Configure Filters for Ldap Configure Contexts for LdapConfigure Authorization Access by groups for Ldap Select the Device Access tabLocal Authentication 802.1X Authentication Touch Security Settings Touch User / Administrator AccountsAdding User Accounts at the Device Enable Configure 802.1X with Internet ServicesXerox Secure Access Secure Access and AccountingCheck the Enable 802.1X box Configure Authentication Enable Web User Interface Authentication Using Secure Access Configure your Ldap ServerColorQube 9201/9202/9203 Authentication Security8 Security @ Xerox User Data EncryptionTo Disable User Data Encryption SetupUser Information Database Password Settings Admin PasswordNew Password Must contain at least 1 numberReset Policy IP FilteringAudit Log Defining IP Filtering with the Define IP Filter Rule dialogView the Audit Log File Event IDEvent Description Completion StatusIdentify the PC or User IIO StatusEntry Data Machine Digital Certificate Management Information Checklist Creating a Digital CertificateEnable Secure Http SSL Click on the Upload Certificate buttonSecurity Policies To enable IP Sec IP SecDefine Policy Disable IP Sec at the device Host GroupsProtocol Groups ActionsIf you Selected Manual Keying as the Keying Method Install a Root Certificate Trusted Certificate AuthoritiesRequest a Machine Root Certificate Select Save Target AsImmediate Image Overwrite OverviewImmediate Image Overwrite Status To view Overwrite Status at the DeviceDisabling or Enabling Immediate Image Overwrite At the DeviceTouch Image Overwrite Security, then Immediate Overwrite On Demand Overwrite Perform an Image Overwrite at the DevicePerform an Image Overwrite over the Network Touch On Demand OverwriteSchedule a Daily Overwrite Click on the On Demand Overwrite linkSecurity PostScript R Passwords Security Extensible Services Setup Extensible Services Setup Workflow Scanning User Authentication FreeFlow SMARTsend scanning servicesWorkflow Scanning Scan to PC DesktopConfigure a Scan Filing Location Device AuthenticationTemplate Considerations when using SMARTsend File Transfer Protocol FTPEnter the Scan Repository Details via Internet Services Click on the Workflow Scanning linkNetWare NCP NetWare Core Protocol Go to the DeviceTouch the Workflow Scanning tab System Administrator Guide 10-5 Server Message Block SMB At the DeviceConfigure General Settings HTTP/HTTPS Write down the path and filename as you will need it laterSystem Administrator Guide 10-9 Optional Step Configure General Settings Go to the DeviceConfiguring the Default Template Confirmation SheetDistribution Templates Template Distribution RepositoriesFiling Options FileTo Add a New Filing Destination Workflow Scanning Image Settings Other OptionsApply Factory Defaults Settings Compression CapabilitySet up Remote Template Pool Repository Supply remote server addressing and login credentials10-16 System Administrator Guide Scan to Home11 Additional Requirements for Scan to Home via Ldap QueryAdditional Requirements for Scan to Home with no Ldap Query Enable and Configure Scan to Home Ldap QueryNo Ldap Query Use Scan to Home Subdirectory11-4 System Administrator Guide Enable Scan to Mailbox Scan to MailboxConfigure Scan to Mailbox Use Scan to Mailbox Touch File FormatSelect Mailboxes 12-4 System Administrator Guide Mail Authentication Mail13Mail Addressing Enable E-mail Verify or Configure your TCP/IP Domain Name if necessaryConfigure an Smtp Server on the device Configure General E-mail Settings GeneralAdvanced Settings Layout AdjustmentScan to E-mail Configuring Public and Internal Address Books Ldap Mail Image SettingsFiling Options Addressing Internal Address Book LdapInformation Checklist Ldap AddressingContexts User MappingsTo map the Ldap fields Configuring the From Address Public Address BookAddressing Public Address Book Touch Address BookCreate a Public Address Book Touch Search13-10 System Administrator Guide Using Mixed Size Originals Internet Fax Authentication and AuthorizationInternet Fax Internet Fax AddressingEnable Internet Fax Configure a Domain Name and Smtp AddressTo Configure a Domain Name Configure an Smtp Address Configure POP3 SettingsEnter the Login Name and Password details Configure General Internet Fax Settings Internet Fax Receive SettingsFrom Address Receipt of Internet Fax MessagesInternet Fax Addressing 14-6 System Administrator Guide Install the Fax Hardware Kit Embedded FaxServer Fax and Embedded Fax HardwareComplete the Fax Setup Screens Configure Fax Settings Deferred Fax SetupTouch Service Settings Touch the Fax Service Settings Touch the Fax Country Setting Touch Line 1 or Line 2 SetupEnable LAN Fax Windows Printer Drivers Configure the Printer Driver AutomaticallyClick on Bi-Directional Setup LAN FaxUse the Feature Configure the Printer Driver ManuallyWindows At your Workstation Mac OS UsersSetting up a Cover Sheet Setup Fax OptionsAdd Recipient from Phonebook Click on the required Cover Sheet Paper SizeSetup Phone book Preferences Click on Preferences Personal PhonebookShared Phonebook User PreferencesEnable Reprint Saved Jobs Click on the Reprint Saved Jobs link Select EnablementReprint Saved Jobs Enable Reprint Saved Jobs in your Printer Driver Manage FoldersCreate New Folder Windows Operating SystemsSaving a Job Modify or Delete FolderSelect Create New Folder Select Manage FoldersUsing the Print Driver Using CentreWare Internet ServicesSystem Administrator Guide 17-5 17-6 System Administrator Guide Custom Services WSD Web Services for DevicesEnable Validation Options Validation OptionsEnable WSD Web Services for Devices Information Checklist Xerox Standard AccountingEnable Xerox Standard Accounting Create a Group AccountCreate a User Account and Set Usage Limits Using XSA at the device Network Images SentFax Images Sent Embedded Fax ReceiveCreate a General Account Account exampleEnable XSA in your Windows Print Driver Generate Report and Reset User LimitsSelect Properties Select Configuration Print a Usage ReportEnable XSA in your Apple Macintosh Print Driver Mac OSTo make a Back-up file To Restore Settings or Clone Settings to Another Device 19-8 System Administrator Guide Enable and Configure Network Accounting Network AccountingTo Enable the Network Accounting feature at the Device Configure Network AccountingAuthentication Enabled Authentication DisabledEnable Network Accounting in your Windows Print Driver Enable Network Accounting in your Mac Print DriverWindows Windows XP, VistaTest Network Accounting Xerox Secure Access Secure Access and AccountingAccess Authentication Configuration Configure AuthenticationConfigure Xerox Secure Access on the Device PersonalisationClick Save or Close Authorization Configuration Click Save or Close PersonalizationUse Secure Access At the Device21-6 System Administrator Guide Software Upgrade When Should I Upgrade the Software?How Do I Upgrade the Software? Software Upgrade via Network ConnectionUpgrade via Internet Services ProcedureSystem Software Version View the Software VersionAuto Upgrade At your WorkstationSet the Auto Upgrade Time Server Fax Authentication and Authorization Server FaxEnable Server Fax Configure a Server Fax Filing Location RepositoryConfigure a Fax Repository using FTP Enter the Fax Repository Details via Internet Services Select either IP Address or Host NameConfigure a Fax Repository using SMB At the DeviceConfigure a Fax Repository using HTTP/HTTPS 23-6 System Administrator Guide Configure a Fax Repository using Smtp 23-8 System Administrator Guide Troubleshooting Troubleshooting Workflow ScanningIs the device functioning on the network as a printer? Is the Workflow Scanning Button Available on the Device?Scanning via FTP Scanning via NCP NetWare Core ProtocolTroubleshooting E-mail Ensure E-mail is Installed CorrectlyScanning via SMB Server Message Block Scanning via HttpsWas the E-mail Settings Correctly Configured? Was E-mail Received at the Smtp Server?Troubleshooting Internet Fax Are the Internet Fax Settings Correctly Configured?POP3 Errors Smtp items to checkTroubleshooting Server Fax Ensure Server Fax is Installed CorrectlyIs the Fax Button Available on the Device? Troubleshooting Embedded Fax Are the Server Fax Settings Correctly Configured?Is the device functioning? Troubleshooting Network Accounting Ensure Embedded Fax is Installed CorrectlyEnsure the Fax Settings are Correctly Configured Ensure Network Accounting is installed correctlyPower On/Off Button Dynamic IP Addressing and Network AccountingFont Management Utility and Unicode Unicode24-12 System Administrator Guide Index NumericsDefault Dhcp Dynamic Host Configuration Protocol Settings NDPS/NEPS Save Job for Reprint, 3-13 Saved Jobs ColorQube 9201/9202/9203 ColorQube 9201/9202/9203