Confidential Faxes | Oki 5650 guide

Confidential Faxes

Facsimile machines are often located in open areas where anyone can look through the messages received. The confidential fax feature controls access to faxes.

A confidential fax is a fax sent or received to the secured memory of a machine. This secured memory is called a personal mailbox (or sub-address number).

Your machine can send and receive confidential faxes.

Confidential faxes require that:

1Both communicating machines (the machine being sent from [sender] and the machine being sent to [receiver]) support compatible confidential fax standards.

both machines are OKIFAX (or compatible) products or

both machines are equipped with a sub-address function

2Confidential mailbox addresses be shared

On your machine, the address is the number (1 to 16) of the confidential mailbox.

Confidential Faxes may be

·Sent

·Received

·Programmed (Mailboxes)

·Printed

!Be sure to record both the address and password of each confidential mailbox. Keep the record in a safe

place. If you forget a password, you will need to contact an Authorized Service Dealer for assistance.

User’s Guide: English 141

Image 149

Oki 5650 manual Confidential Faxes

Contents

User’s Guide Web Site Mailing AddressMail Address Contents Getting to Know Your Fax Machine Setting Basic Features Programming Speed Dial Numbers Relay Faxing 123 Reports 133 Specifications Problem SolvingOptions and Consumables Index Helpful Hints Saving Money Delayed Transmission Control Access to Your Machine Speed Dial Numbers Dual AccessSaving Time Send a Fax and Save the Number ProcedureHelpful Hints Norwegian characters Æ Å Ø æ å ø NO=5551212 the fax number you entered ID=Internet characters @ \ % l 33.6k YES no NO=LOCATIONG3 Commun Speed Quick Message Confirmation Report Configuration ReportChecking Information During Transmissions References Priority Transmit Recording Addresses and Passwords Oki Data Web Site FeaturesIntroduction User’s Guide English Installation Hints Installation Getting Started Where to Install Your Fax Machine What You Should Receive Unpacking Attaching the Document Stacker Removing the Protective Sheet Setting up the Machine Okifax Installing the Toner Cartridge Okifax If toner is swallowed Emergency First AidIf toner is inhaled If toner gets in the eyes Loading Paper Replace the paper tray. Push it forward until it locks Connecting the Telephone Line Any external telephone or answering machine Handset User’s Guide English Connecting Power Programming Required Information 3CLOCK AdjustmentFCC Telephone Consumer Protection Act Date and Time Sender ID Fax IdentificationTSI/CSI Call Back Number 1FUNC. Programming To Program Your Fax ID4SYSTEM Data PRG NO=TSI/CSI ID=SENDER ID NO=CALL Back no Component Identification Getting to Know Your Fax Machine Power Switch Paper IndicatorFront Panel Copy Stacker Extension Display Panel Control Panel Includes Numeric KeypadDocument Stacker Paper Path Icon Locating the Serial Number AC Power InletBack Cover Line Jack Image Drum Cartridge Inside the UnitToner Cartridge LED Printhead Control Panel Keys and Indicators Unique key Tone key Hook/V. Request key Auto Dial keyAuto Rec key Search key Alarm indicator Transmit Resolution/Yes ßkeyRedial key Type of Original/No key 19 + Plus key Start keySpace key Pause key Dialing Using the One-Touch KeysOne-Touch Speed Dial Keys List of One-Touch Keys with Descriptions Delayed TX keySelecting Functions and Programming Print Operation key Relay Initiate TX key 10/Printer CleaningPolling key Report Print key Sounds Your Fax Machine Makes Signal TonesOne Short Beep Three Beeps Dual Access General Information Connect to Your Computer Using Your Fax with Your Computer Control Panel Setting Basic Features Control Panel Keys and Indicators User’s Guide English Structure Menu Structure Function Options SettingsWorking with the Menu Determining Your Current Settings User Function Settings MCFSINGLE-LOC User Function Settings List Sender ID 10 T/F Timer Prog Setup FAX Ring Call FAX Number NOW Setting Distinctive RingFunction no Distinctive RING, OFF Okifax Paper Size 1’st and/or 2nd Paper Size Settings when the MFP Option is installed User Language Memory Feeder Not Used ECM Function MEM Full Save Width Reduction Changing Your User Function Settings Dial Parameter Settings List Dial Parameter SettingsCurrent Dial Parameter Settings PBX Line 2DIAL Parameter Changing Your Dial Parameter Settings Service Function Settings List Service Function SettingsChanging Your Service Function Settings User Language Changing the LanguageFunction NO. Enter Changing the Answering Mode Answering ModeWhat is Answering Mode? Manual Receive Mode TEL Answering Mode OptionsAuto Receive Mode FAX Using Your Fax with an Answering Machine TAD Telephone/Fax Automatic Switch Mode T/F PC Mode PC Memory Reception Mode MEMFax Forwarding Mode FWD Incoming Call Parameters Connecting to a PBX Programming an Access Number Dial Prefix Deleting a Programmed Access Number Dial Prefix Guidelines Basic Faxing OperationsPreparing Documents for Faxing Document Size Multiple Page Documents Loading Documents User’s Guide English To dial using an Auto Dial number To dial using a One-Touch keyTo dial using the numeric keypad To dial using an external telephone Dialing COMMUN. ErrorCalling SENDING/XX.X Enter 1’ST Char Search Key Dialing Real-Time Dialing Stopping a Transmission Redialing Confirming Results Shortcut Fax Number Programming Internet characters @ \ % l Receiving Faxes Manually Receiving Faxes MSG. in Memory Receiving Faxes in MemoryPrint Messages in Memory Print Memory MSG? CANCEL? Canceling Messages Stored in MemoryNo Paper Reception MSG. in MEMORY, Replace Paper 08CLOSED Network nnn Rejecting Junk Unsolicited Fax MessagesClosed Network Option Information that is Lost Power Failures and MemoryPower Outage Report Using Voice Request Lift HANDSET, Press Voice Request Initiating a Voice Request Answering a Voice Request Programming Speed Dial Numbers One-Touch Speed Dials Group Faxing Or 3-Digit Speed Dials Programming One-Touch Keys One-Touch Faxing NO=FAX NO., ID=LOCATION ID NO=OR Location Dialing with One-Touch Keys Print Operation Selecting Functions and ProgrammingList of One-Touch Keys Confidential TX key Counter Display key Chain Dialing Using a Chain Dial NumberCreating a Chain Dial Number Press OT/AD/SRCH KEY Programming Auto Dial Numbers Auto Dial FaxingLocation Programming NO=FAX no ID=LOCATION ID Auto Dial no Copying Quantity and Resolution Making Copies Using the Manual Paper Feeder User’s Guide English Group vs. Broadcast Sending a Fax to Multiple Locations Broadcast Fax Group Fax Example of a Group What is a Group Fax?Group Faxing Number of your current group Select LOC.S Programming Groups #09 Select LOC.S YES STR/LOC. Exit Add a Location Number to a GroupOne-Touch location Auto Dial location Delete a Location Number from a Group Select LOC Okstart Clear Delete a Group Phone Directory Report Finding a GroupSending to a Group Broadcasting What is a Broadcast Fax? Performing a Broadcast Operation Please SET Documents Entry is OK? Dial Start CheckDial YES no CheckPrint Entry REPORT? Example of Relay Faxing What is Relay Faxing?Relay Faxing Requirements for Relay Faxing Relay Initiating Station Relay Group Numbers Relay Password Relay Key Station Hub User’s Guide English Programming the Relay Report Number Internet characters @ \ % l Relay Report Number Relay Broadcast Report Initiating a Relay Broadcast Relay PasswordFirst Time Use Subsequent Use after the first time Select Location Remote List no Advanced Operations Send a Fax at a Later Date and Time Delayed Fax Sending a Delayed Fax from Memory Features and LimitationsSending a Delayed Fax from the Document Feeder PRG. Start Date Send a Delayed Fax from the FeederDelayed TX today’s date Select Locations Delayed TX TimePRG. Time PRG. Start Time Sending a Delayed Fax from Memory BROADCAST/MEMORY TX Communication Cancel Canceling a Delayed Transmission Confidential Faxes FUNC. Programming Personal Confidential MailboxesCreating a Personal Confidential Mailbox Personal BOX Close 5PERSONAL BOX PRGPersonal BOX no Personal BOX Conf Changing Your PasswordPRG. Password Press the No key. The display shows Delete Personal BOX Closing Deleting a Mailbox Sending Confidential Faxes Receiving Confidential Faxes Confidential Reception Report Knowing You’ve Received a Confidential Fax Printing Confidential Messages Deleting Confidential Messages Okifax Bulletin Polling Explanation of Polling Transmission TypesMemory Polling Bulletin Poll Memory Polling MSG Confirmation Printing Cancel Memory PollingPolled Same 16 mailboxes Bulletin Polling Person AL BOX no Create a Bulletin Polling Mailbox Bulletin MSG. in MEM Load a Document for Bulletin PollingPrint Bulletin Polling Documents in Memory Print Personal BOX? Delete Bulletin Polling Documents in Memory Polling RX, Select Location NO.=MAIL BOX no Print Polled Faxes in Memory Personal BOX Poll Delete Polled Faxes in Memory Example of Priority Transmit What is it?Priority Transmit Call Forwarding Set the unit to Fax Forwarding mode NO=FORWARDING no Programming the Forwarding Number6FORWARDING NO. PRG What You Can Do While Sending a Fax Working with Dual Access User’s Guide English Understanding Reports Reports Types of Reports Printing a Message Confirmation Report Printing Reports Using One Touch Key 6/Report Print What information does it provide? Active Memory Files Report 1ACTIVITY Report How to Print How to Interpret Activity Report What is it? What information does it provide? How to Print Broadcast Confirmation Report MCF Broadcast Entry Report Confidential Reception Report Configuration Report Message Confirmation Report MCF Is for MCFMULTI-LOC Automatic PrintingIs for MCFSINGLE-LOC On Demand Printing Manual Phone Directory Power Outage Report Relay Broadcast Report Communication Codes Service CodesCodes Used in Reports Cover Result Codes Operation and Maintenance Problem Solving Clearing a Document Jam Clearing a Paper Jam Procedure Okifax Printing a Cleaning Replacing the Toner Cartridge Toner Cartridge Issues User’s Guide English Okifax Handling the Toner Cartridge Image Drum Cartridge Issues Handling the Image Drum Change Drum Soon Message User’s Guide English Okifax User’s Guide English Resetting the Drum Counter 0213 nnn Display Panel MessagesNormal Display Error Messages Paper JAM ErrorPaper MIS-FEED No Paper Replace Toner Cart Printer AlarmPlease Confirm Printer Alarm 4 FAX Reading the Print Counters Nothing happens when you press the control panel keys Problem ChecklistDisplay is blank You sent a fax but it was received completely blank Your fax machine won’t dial Your documents jam in the scanner You keep getting reports you do not want Image received on your fax machine was very poor Display shows a communication error Your fax machine does not answer the phone or receive faxes Your fax machine will not poll a remote fax machine Your received faxes sometimes look distorted 23ONE-TOUCH Param ProcedureEcho PROTECTION, OFF Identifying Your Current Firmware Version Firmware Serial Number of Your Fax Machine Options and Consumables How to Obtain Part Numbers Second Paper Tray DescriptionsHandset Unimessage Pro Standalone Version Memory Expansion Dialing SpecificationsOne-Touch Auto Dials Groups Memory General Consumables Scanning Physical Paper Handling Electrical Environmental Index Symbols User’s Guide English Okifax User’s Guide English TX Prepactivated FWD Mode Okifax JISB5 MEM./FEEDER SW User’s Guide English Photo User’s Guide English Okifax User’s Guide English Okifax STD Timer Prog TSI / CSI