Personal Confidential Mailboxes, FUNC. Programming | Oki 5650

Personal (Confidential) Mailboxes

Apersonal (confidential) mailbox (or sub-address number) is the secured memory of a machine.

An address and password are used to access the personal mailbox. For your machine, the address is the number (1 to 16) of the mailbox.

Your machine can be programmed to manage 16 personal mailboxes.

When set sup, each mailbox is opened as a Confidential Mailbox or Bulletin Polling Mailbox.

Messages stored in a mailbox cannot be printed until the correct password is entered.

A mailbox also allows you to perform bulletin polling.

!The Mailboxes (numbers 1 to 16) are used for both Personal (Confidential) Mailboxes and Bulletin

Polling. If you are using both features, remember that the number of available mailboxes is shared by the two functions.

Creating a Personal (Confidential) Mailbox

Your fax machine has 16 personal (confidential) mailboxes.

!Be sure to record both the address and password of each confidential mailbox. Keep the record in a safe

place. If you forget a password, you will need to contact a Service Dealer for assistance.

!The Mailboxes (numbers 1 to 16) are used for both Personal (Confidential) Mailboxes and Bulletin

Polling. If you are using both features, remember that the number of available mailboxes is shared by the two functions.

1Press the Select Function key.

2Press the 9/User Program One-Touch key. The display shows

1: FUNC. PROGRAMMING.

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Oki 5650 manual Personal Confidential Mailboxes, Creating a Personal Confidential Mailbox, FUNC. Programming

Contents

User’s Guide Mailing Address Mail AddressWeb Site Contents Setting Basic Features Getting to Know Your Fax Machine Programming Speed Dial Numbers 123 Relay Faxing 133 Reports Options and Consumables Problem SolvingSpecifications Index Helpful Hints Delayed Transmission Saving Money Control Access to Your Machine Dual Access Saving TimeSpeed Dial Numbers Procedure Helpful HintsSend a Fax and Save the Number NO=5551212 the fax number you entered ID= Internet characters @ \ % lNorwegian characters Æ Å Ø æ å ø NO=LOCATION G3 Commun Speed33.6k YES no Checking Information During Transmissions Configuration ReportQuick Message Confirmation Report References Recording Addresses and Passwords Priority Transmit Features IntroductionOki Data Web Site User’s Guide English Installation Installation Hints Where to Install Your Fax Machine Getting Started Unpacking What You Should Receive Setting up the Machine Attaching the Document Stacker Removing the Protective Sheet Okifax Installing the Toner Cartridge Okifax If toner is inhaled Emergency First AidIf toner is swallowed If toner gets in the eyes Loading Paper Replace the paper tray. Push it forward until it locks Connecting the Telephone Line Any external telephone or answering machine Handset User’s Guide English Connecting Power FCC Telephone Consumer Protection Act 3CLOCK AdjustmentProgramming Required Information Date and Time TSI/CSI Fax IdentificationSender ID Call Back Number 4SYSTEM Data PRG To Program Your Fax ID1FUNC. Programming NO=TSI/CSI ID=SENDER ID NO=CALL Back no Getting to Know Your Fax Machine Component Identification Front Panel Paper IndicatorPower Switch Copy Stacker Extension Document Stacker Control Panel Includes Numeric KeypadDisplay Panel Paper Path Icon Back Cover AC Power InletLocating the Serial Number Line Jack Toner Cartridge Inside the UnitImage Drum Cartridge LED Printhead Control Panel Keys and Indicators Tone key Unique key Auto Rec key Auto Dial keyHook/V. Request key Search key Redial key Transmit Resolution/Yes ßkeyAlarm indicator Type of Original/No key Space key Start key19 + Plus key Pause key Using the One-Touch Keys One-Touch Speed Dial KeysDialing Selecting Functions and Programming Delayed TX keyList of One-Touch Keys with Descriptions Print Operation key Polling key 10/Printer CleaningRelay Initiate TX key Report Print key One Short Beep Signal TonesSounds Your Fax Machine Makes Three Beeps Dual Access Using Your Fax with Your Computer General Information Connect to Your Computer Setting Basic Features Control Panel Control Panel Keys and Indicators User’s Guide English Menu Structure Function Options Settings Working with the MenuStructure User Function Settings Determining Your Current Settings User Function Settings List MCFSINGLE-LOC Sender ID 10 T/F Timer Prog Function no Setting Distinctive RingSetup FAX Ring Call FAX Number NOW Distinctive RING, OFF Okifax Paper Size Settings when the MFP Option is installed Paper Size 1’st and/or 2nd User Language Feeder Memory Not Used ECM Function MEM Full Save Width Reduction Changing Your User Function Settings Dial Parameter Settings Current Dial Parameter SettingsDial Parameter Settings List PBX Line Changing Your Dial Parameter Settings 2DIAL Parameter Service Function Settings Changing Your Service Function SettingsService Function Settings List Changing the Language Function NO. EnterUser Language Answering Mode What is Answering Mode?Changing the Answering Mode Answering Mode Options Auto Receive Mode FAXManual Receive Mode TEL Telephone/Fax Automatic Switch Mode T/F Using Your Fax with an Answering Machine TAD Memory Reception Mode MEM Fax Forwarding Mode FWDPC Mode PC Incoming Call Parameters Connecting to a PBX Programming an Access Number Dial Prefix Deleting a Programmed Access Number Dial Prefix Basic Faxing Operations Preparing Documents for FaxingGuidelines Document Size Multiple Page Documents Loading Documents User’s Guide English To dial using the numeric keypad To dial using a One-Touch keyTo dial using an Auto Dial number To dial using an external telephone Calling COMMUN. ErrorDialing SENDING/XX.X Search Key Dialing Real-Time Dialing Enter 1’ST Char Redialing Confirming Results Stopping a Transmission Shortcut Fax Number Programming Internet characters @ \ % l Receiving Faxes Receiving Faxes Manually Print Messages in Memory Receiving Faxes in MemoryMSG. in Memory Print Memory MSG? No Paper Reception Canceling Messages Stored in MemoryCANCEL? MSG. in MEMORY, Replace Paper Rejecting Junk Unsolicited Fax Messages Closed Network Option08CLOSED Network nnn Power Failures and Memory Power Outage ReportInformation that is Lost Using Voice Request Initiating a Voice Request Answering a Voice Request Lift HANDSET, Press Voice Request Programming Speed Dial Numbers One-Touch Speed Dials Or 3-Digit Speed Dials Group Faxing One-Touch Faxing Programming One-Touch Keys NO=FAX NO., ID=LOCATION ID NO=OR Location Dialing with One-Touch Keys Selecting Functions and Programming List of One-Touch KeysPrint Operation Confidential TX key Counter Display key Creating a Chain Dial Number Using a Chain Dial NumberChain Dialing Press OT/AD/SRCH KEY Location Programming Auto Dial FaxingProgramming Auto Dial Numbers NO=FAX no ID=LOCATION ID Auto Dial no Quantity and Resolution Copying Making Copies Using the Manual Paper Feeder User’s Guide English Sending a Fax to Multiple Locations Group vs. Broadcast Group Fax Broadcast Fax What is a Group Fax? Group FaxingExample of a Group Programming Groups Number of your current group Select LOC.S One-Touch location Add a Location Number to a Group#09 Select LOC.S YES STR/LOC. Exit Auto Dial location Delete a Location Number from a Group Select LOC Delete a Group Okstart Clear Finding a Group Sending to a GroupPhone Directory Report What is a Broadcast Fax? Broadcasting Performing a Broadcast Operation Entry is OK? Dial Start Check DialPlease SET Documents Check Print Entry REPORT?YES no What is Relay Faxing? Relay FaxingExample of Relay Faxing Requirements for Relay Faxing Relay Initiating Station Relay Password Relay Key Station Hub Relay Group Numbers User’s Guide English Programming the Relay Report Number Internet characters @ \ % l Relay Broadcast Report Relay Report Number First Time Use Relay PasswordInitiating a Relay Broadcast Subsequent Use after the first time Remote List no Select Location Advanced Operations Send a Fax at a Later Date and Time Delayed Fax Features and Limitations Sending a Delayed Fax from the Document FeederSending a Delayed Fax from Memory Send a Delayed Fax from the Feeder Delayed TX today’s datePRG. Start Date Delayed TX Time PRG. TimeSelect Locations Sending a Delayed Fax from Memory PRG. Start Time BROADCAST/MEMORY TX Canceling a Delayed Transmission Communication Cancel Confidential Faxes Personal Confidential Mailboxes Creating a Personal Confidential MailboxFUNC. Programming 5PERSONAL BOX PRG Personal BOX noPersonal BOX Close Changing Your Password PRG. PasswordPersonal BOX Conf Press the No key. The display shows Closing Deleting a Mailbox Delete Personal BOX Sending Confidential Faxes Receiving Confidential Faxes Knowing You’ve Received a Confidential Fax Confidential Reception Report Printing Confidential Messages Deleting Confidential Messages Okifax Explanation of Polling Transmission Types Memory PollingBulletin Polling Memory Polling Bulletin Poll Cancel Memory Polling PolledMSG Confirmation Printing Bulletin Polling Same 16 mailboxes Create a Bulletin Polling Mailbox Person AL BOX no Print Bulletin Polling Documents in Memory Load a Document for Bulletin PollingBulletin MSG. in MEM Print Personal BOX? Delete Bulletin Polling Documents in Memory NO.=MAIL BOX no Polling RX, Select Location Print Polled Faxes in Memory Delete Polled Faxes in Memory Personal BOX Poll What is it? Priority TransmitExample of Priority Transmit Set the unit to Fax Forwarding mode Call Forwarding Programming the Forwarding Number 6FORWARDING NO. PRGNO=FORWARDING no Working with Dual Access What You Can Do While Sending a Fax User’s Guide English Reports Understanding Reports Types of Reports Printing Reports Printing a Message Confirmation Report Using One Touch Key 6/Report Print Active Memory Files Report What information does it provide? How to Print How to Interpret 1ACTIVITY Report What is it? What information does it provide? Activity Report How to Print Broadcast Confirmation Report MCF Broadcast Entry Report Confidential Reception Report Configuration Report Message Confirmation Report MCF Automatic Printing Is for MCFSINGLE-LOCIs for MCFMULTI-LOC On Demand Printing Manual Phone Directory Power Outage Report Relay Broadcast Report Service Codes Codes Used in ReportsCommunication Codes Result Codes Cover Problem Solving Operation and Maintenance Clearing a Document Jam Clearing a Paper Jam Procedure Okifax Printing a Cleaning Toner Cartridge Issues Replacing the Toner Cartridge User’s Guide English Okifax Image Drum Cartridge Issues Handling the Toner Cartridge Handling the Image Drum Change Drum Soon Message User’s Guide English Okifax User’s Guide English Resetting the Drum Counter Display Panel Messages Normal Display0213 nnn Error Messages Paper MIS-FEED ErrorPaper JAM No Paper Printer Alarm Please Confirm Printer Alarm 4 FAXReplace Toner Cart Reading the Print Counters Display is blank Problem ChecklistNothing happens when you press the control panel keys You sent a fax but it was received completely blank Your documents jam in the scanner Your fax machine won’t dial Image received on your fax machine was very poor You keep getting reports you do not want Display shows a communication error Your fax machine does not answer the phone or receive faxes Your fax machine will not poll a remote fax machine Your received faxes sometimes look distorted Procedure Echo PROTECTION, OFF23ONE-TOUCH Param Firmware Serial Number of Your Fax Machine Identifying Your Current Firmware Version How to Obtain Options and Consumables Part Numbers Handset DescriptionsSecond Paper Tray Unimessage Pro Standalone Version Memory Expansion One-Touch Auto Dials SpecificationsDialing Groups General Memory Scanning Consumables Paper Handling Physical Electrical Environmental Symbols Index User’s Guide English Okifax User’s Guide English TX Prepactivated FWD Mode Okifax JISB5 MEM./FEEDER SW User’s Guide English Photo User’s Guide English Okifax User’s Guide English Okifax STD Timer Prog TSI / CSI