Helpful Hints | Oki 5650 guide

Helpful Hints

Your fax machine has many features and capabilities that will help you

·operate the machine

·save money

·save time

This section summarizes the features and capabilities directly connected to saving money and time.

Details for these features and capabilities are provided in other sections of this document.

You may want to use some of our Helpful Hints when working with your machine.

User’s Guide: English 1

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Oki 5650 manual Helpful Hints

Contents

User’s Guide Mailing Address Mail AddressWeb Site Contents Getting to Know Your Fax Machine Setting Basic Features Programming Speed Dial Numbers Relay Faxing 123 Reports 133 Specifications Problem SolvingOptions and Consumables Index Helpful Hints Saving Money Delayed Transmission Control Access to Your Machine Dual Access Saving TimeSpeed Dial Numbers Procedure Helpful HintsSend a Fax and Save the Number NO=5551212 the fax number you entered ID= Internet characters @ \ % lNorwegian characters Æ Å Ø æ å ø NO=LOCATION G3 Commun Speed33.6k YES no Quick Message Confirmation Report Configuration ReportChecking Information During Transmissions References Priority Transmit Recording Addresses and Passwords Features IntroductionOki Data Web Site User’s Guide English Installation Hints Installation Getting Started Where to Install Your Fax Machine What You Should Receive Unpacking Attaching the Document Stacker Removing the Protective Sheet Setting up the Machine Okifax Installing the Toner Cartridge Okifax If toner is swallowed Emergency First AidIf toner is inhaled If toner gets in the eyes Loading Paper Replace the paper tray. Push it forward until it locks Connecting the Telephone Line Any external telephone or answering machine Handset User’s Guide English Connecting Power Programming Required Information 3CLOCK AdjustmentFCC Telephone Consumer Protection Act Date and Time Sender ID Fax IdentificationTSI/CSI Call Back Number 1FUNC. Programming To Program Your Fax ID4SYSTEM Data PRG NO=TSI/CSI ID=SENDER ID NO=CALL Back no Component Identification Getting to Know Your Fax Machine Power Switch Paper IndicatorFront Panel Copy Stacker Extension Display Panel Control Panel Includes Numeric KeypadDocument Stacker Paper Path Icon Locating the Serial Number AC Power InletBack Cover Line Jack Image Drum Cartridge Inside the UnitToner Cartridge LED Printhead Control Panel Keys and Indicators Unique key Tone key Hook/V. Request key Auto Dial keyAuto Rec key Search key Alarm indicator Transmit Resolution/Yes ßkeyRedial key Type of Original/No key 19 + Plus key Start keySpace key Pause key Using the One-Touch Keys One-Touch Speed Dial KeysDialing List of One-Touch Keys with Descriptions Delayed TX keySelecting Functions and Programming Print Operation key Relay Initiate TX key 10/Printer CleaningPolling key Report Print key Sounds Your Fax Machine Makes Signal TonesOne Short Beep Three Beeps Dual Access General Information Connect to Your Computer Using Your Fax with Your Computer Control Panel Setting Basic Features Control Panel Keys and Indicators User’s Guide English Menu Structure Function Options Settings Working with the MenuStructure Determining Your Current Settings User Function Settings MCFSINGLE-LOC User Function Settings List Sender ID 10 T/F Timer Prog Setup FAX Ring Call FAX Number NOW Setting Distinctive RingFunction no Distinctive RING, OFF Okifax Paper Size 1’st and/or 2nd Paper Size Settings when the MFP Option is installed User Language Memory Feeder Not Used ECM Function MEM Full Save Width Reduction Changing Your User Function Settings Dial Parameter Settings Current Dial Parameter SettingsDial Parameter Settings List PBX Line 2DIAL Parameter Changing Your Dial Parameter Settings Service Function Settings Changing Your Service Function SettingsService Function Settings List Changing the Language Function NO. EnterUser Language Answering Mode What is Answering Mode?Changing the Answering Mode Answering Mode Options Auto Receive Mode FAXManual Receive Mode TEL Using Your Fax with an Answering Machine TAD Telephone/Fax Automatic Switch Mode T/F Memory Reception Mode MEM Fax Forwarding Mode FWDPC Mode PC Incoming Call Parameters Connecting to a PBX Programming an Access Number Dial Prefix Deleting a Programmed Access Number Dial Prefix Basic Faxing Operations Preparing Documents for FaxingGuidelines Document Size Multiple Page Documents Loading Documents User’s Guide English To dial using an Auto Dial number To dial using a One-Touch keyTo dial using the numeric keypad To dial using an external telephone Dialing COMMUN. ErrorCalling SENDING/XX.X Enter 1’ST Char Search Key Dialing Real-Time Dialing Stopping a Transmission Redialing Confirming Results Shortcut Fax Number Programming Internet characters @ \ % l Receiving Faxes Manually Receiving Faxes MSG. in Memory Receiving Faxes in MemoryPrint Messages in Memory Print Memory MSG? CANCEL? Canceling Messages Stored in MemoryNo Paper Reception MSG. in MEMORY, Replace Paper Rejecting Junk Unsolicited Fax Messages Closed Network Option08CLOSED Network nnn Power Failures and Memory Power Outage ReportInformation that is Lost Using Voice Request Lift HANDSET, Press Voice Request Initiating a Voice Request Answering a Voice Request Programming Speed Dial Numbers One-Touch Speed Dials Group Faxing Or 3-Digit Speed Dials Programming One-Touch Keys One-Touch Faxing NO=FAX NO., ID=LOCATION ID NO=OR Location Dialing with One-Touch Keys Selecting Functions and Programming List of One-Touch KeysPrint Operation Confidential TX key Counter Display key Chain Dialing Using a Chain Dial NumberCreating a Chain Dial Number Press OT/AD/SRCH KEY Programming Auto Dial Numbers Auto Dial FaxingLocation Programming NO=FAX no ID=LOCATION ID Auto Dial no Copying Quantity and Resolution Making Copies Using the Manual Paper Feeder User’s Guide English Group vs. Broadcast Sending a Fax to Multiple Locations Broadcast Fax Group Fax What is a Group Fax? Group FaxingExample of a Group Number of your current group Select LOC.S Programming Groups #09 Select LOC.S YES STR/LOC. Exit Add a Location Number to a GroupOne-Touch location Auto Dial location Delete a Location Number from a Group Select LOC Okstart Clear Delete a Group Finding a Group Sending to a GroupPhone Directory Report Broadcasting What is a Broadcast Fax? Performing a Broadcast Operation Entry is OK? Dial Start Check DialPlease SET Documents Check Print Entry REPORT?YES no What is Relay Faxing? Relay FaxingExample of Relay Faxing Requirements for Relay Faxing Relay Initiating Station Relay Group Numbers Relay Password Relay Key Station Hub User’s Guide English Programming the Relay Report Number Internet characters @ \ % l Relay Report Number Relay Broadcast Report Initiating a Relay Broadcast Relay PasswordFirst Time Use Subsequent Use after the first time Select Location Remote List no Advanced Operations Send a Fax at a Later Date and Time Delayed Fax Features and Limitations Sending a Delayed Fax from the Document FeederSending a Delayed Fax from Memory Send a Delayed Fax from the Feeder Delayed TX today’s datePRG. Start Date Delayed TX Time PRG. TimeSelect Locations PRG. Start Time Sending a Delayed Fax from Memory BROADCAST/MEMORY TX Communication Cancel Canceling a Delayed Transmission Confidential Faxes Personal Confidential Mailboxes Creating a Personal Confidential MailboxFUNC. Programming 5PERSONAL BOX PRG Personal BOX noPersonal BOX Close Changing Your Password PRG. PasswordPersonal BOX Conf Press the No key. The display shows Delete Personal BOX Closing Deleting a Mailbox Sending Confidential Faxes Receiving Confidential Faxes Confidential Reception Report Knowing You’ve Received a Confidential Fax Printing Confidential Messages Deleting Confidential Messages Okifax Explanation of Polling Transmission Types Memory PollingBulletin Polling Bulletin Poll Memory Polling Cancel Memory Polling PolledMSG Confirmation Printing Same 16 mailboxes Bulletin Polling Person AL BOX no Create a Bulletin Polling Mailbox Bulletin MSG. in MEM Load a Document for Bulletin PollingPrint Bulletin Polling Documents in Memory Print Personal BOX? Delete Bulletin Polling Documents in Memory Polling RX, Select Location NO.=MAIL BOX no Print Polled Faxes in Memory Personal BOX Poll Delete Polled Faxes in Memory What is it? Priority TransmitExample of Priority Transmit Call Forwarding Set the unit to Fax Forwarding mode Programming the Forwarding Number 6FORWARDING NO. PRGNO=FORWARDING no What You Can Do While Sending a Fax Working with Dual Access User’s Guide English Understanding Reports Reports Types of Reports Printing a Message Confirmation Report Printing Reports Using One Touch Key 6/Report Print What information does it provide? Active Memory Files Report 1ACTIVITY Report How to Print How to Interpret Activity Report What is it? What information does it provide? How to Print Broadcast Confirmation Report MCF Broadcast Entry Report Confidential Reception Report Configuration Report Message Confirmation Report MCF Automatic Printing Is for MCFSINGLE-LOCIs for MCFMULTI-LOC On Demand Printing Manual Phone Directory Power Outage Report Relay Broadcast Report Service Codes Codes Used in ReportsCommunication Codes Cover Result Codes Operation and Maintenance Problem Solving Clearing a Document Jam Clearing a Paper Jam Procedure Okifax Printing a Cleaning Replacing the Toner Cartridge Toner Cartridge Issues User’s Guide English Okifax Handling the Toner Cartridge Image Drum Cartridge Issues Handling the Image Drum Change Drum Soon Message User’s Guide English Okifax User’s Guide English Resetting the Drum Counter Display Panel Messages Normal Display0213 nnn Error Messages Paper JAM ErrorPaper MIS-FEED No Paper Printer Alarm Please Confirm Printer Alarm 4 FAXReplace Toner Cart Reading the Print Counters Nothing happens when you press the control panel keys Problem ChecklistDisplay is blank You sent a fax but it was received completely blank Your fax machine won’t dial Your documents jam in the scanner You keep getting reports you do not want Image received on your fax machine was very poor Display shows a communication error Your fax machine does not answer the phone or receive faxes Your fax machine will not poll a remote fax machine Your received faxes sometimes look distorted Procedure Echo PROTECTION, OFF23ONE-TOUCH Param Identifying Your Current Firmware Version Firmware Serial Number of Your Fax Machine Options and Consumables How to Obtain Part Numbers Second Paper Tray DescriptionsHandset Unimessage Pro Standalone Version Memory Expansion Dialing SpecificationsOne-Touch Auto Dials Groups Memory General Consumables Scanning Physical Paper Handling Electrical Environmental Index Symbols User’s Guide English Okifax User’s Guide English TX Prepactivated FWD Mode Okifax JISB5 MEM./FEEDER SW User’s Guide English Photo User’s Guide English Okifax User’s Guide English Okifax STD Timer Prog TSI / CSI