Searching for a contact in the Address Book | Avaya NN43113-101

The Address Book

8.Do one of the following to complete the entry:

Yes

No

Back

—Press the Yes context-sensitive soft key to add the contact to a group and then select the group for the contact to be added.

—Press the No context-sensitive soft key if you do not want a contact designated as a friend and return to the address menu screen.

—Press the Back context-sensitive soft key to return to the previous menu.

Yes

No

9.Choose one of the following:

—Press the Yes context-sensitive soft key to designate the contact as a friend.

—Press the No context-sensitive soft key if you do not want to designate the contact as a friend and return to the address menu screen.

Ok

10.Press the Ok context-sensitive soft key to complete the entry and return to the previous menu.

Searching for a contact in the Address Book

When you access the IP Deskphone Address Book you can perform a search for a contact using one of the following methods:

•Index Search (performs a search based on the index number you enter)

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Image 172

Avaya NN43113-101 manual Searching for a contact in the Address Book, Yes Back

Contents

Avaya 1140E IP Deskphone with SIP Software User Guide Date October Downloading documents Contact Avaya Support Revision history January Standard Contents Accessing the IP Deskphone Configuring the Avaya 1140E IP Deskphone Making a call Receiving a call Address Book 180 199 Call OutboxWhile on an active call Additional features Multiuser Advanced features 293 Visual indicators Multi-Level Precedence and Preemption 381 Third party terms409 415 Contents Basic features Welcome Welcome Welcome IP Deskphone controls Avaya 1140E IP Deskphone Welcome Welcome Welcome Welcome Welcome Avaya 1140E IP Deskphone display IP Deskphone LCD screen Cleaning the IP Deskphone LCD display screen Context-sensitive soft keys Function Msgs More… Retrve CallFwdScrnSvr Presnce Prefs Language-use to change Idle display screen after dial pad input Idle display screen after dial pad input Abc or In-call context-sensitive soft keys Conf Trnsfer Audio Tones Codecs VoiceHeadset Selection Bluetooth Setup Activate NewCall Park Volume settings, to configure a USB Locks-use to lock or Navigation keys Unlock Navigation keys and functions Part 1 Key Function Using a USB Mouse Navigation keys and functions Part 2 Available Avaya 1140E IP Deskphone call features Security features Example of a secure connection when the IP Deskphone is idle Secure connection Example of a secure connection during an active call Regulatory and safety information EMC compliance Part 1 Jurisdiction Standard Description Safety compliance EMC compliance Part 2 Other DenAn regulatory notice for Japan Using your IP Deskphone Getting Started Connecting the components Before you begin IP Deskphone connections Removing the stand cover Wall-mount lever Connecting the AC power adapter optional Remove the stand cover Connecting the handset Connecting the headset optional Selecting the headset tuning parameter Connecting the LAN ethernet cable Installing additional cables Wall-mounting the IP Deskphone optional Method a Rotate the IP Deskphone into the wall mount Position Method B Entering text Entering text using the IP Deskphone dialpad Context-sensitive soft key abc/123 Alphanumeric characters for dialpad key 1 Part 1 Character Name Enabling and disabling the # Ends Dialing feature To enable the # Ends Dialing featureBack Alphanumeric characters for dialpad key 1 Part 2 To disable the # Ends Dialing feature Off Back Configuring the dialpad to alphanumeric dialing To configure the dialpad to alphabetic mode as the default Entering text using the USB keyboard USB keyboard functions Part 1IP Deskphone Fixed Key Keyboard Key USB keyboard functions Part 2 Accessing the IP Deskphone Logging on Automatic login Configuring the domain Domain Select Back Password protection for domainsTo change the domain Password check to switch domains Password protection for editing domainPassword request in server settings mode Selecting a language Logging on to your Avaya 1140E IP Deskphone Back SelectTo change the language Abc To logon to the Avaya 1140E IP Deskphone Login Abc Login Next Cancel Configuring the duration of the login To configure the login durationNext Timed Period Next Back Cancel Timed logoffLogging on multiple user accounts Timed logoff while IP Deskphone is idle Selecting a location User Profile Confirmation logon screen Overwriting your personal Address Book Logging off from the IP Deskphone To log off from the IP Deskphone Logout Back Making an emergency callLogging off multiple user accounts Sendkey To make an emergency call Location information Phone information menu Phone location display Adjusting the display screen contrast Configuring the Avaya 1140E IP DeskphoneTo adjust the display screen contrast Creating the idle screen text display Apply CancelTo create the idle screen display text Configuring the Backlight Screensaver Save Back To configure Menu Auto back-out Configuring Menu Auto back-outSelect Back Soft key to configure the Auto back Selecting a ring pattern Prefs SelectTest Back To select the ring pattern for an incoming call Adjusting the ring volume Adjusting the volumeTo adjust the ring volume for an incoming call Set Back To adjust the volume of the handset To adjust the headset volume To adjust the handsfree mode volume Change Selecting a languageTo select a language Selecting the date and time format To select a date format To select a time zone To select a time format USB headset Supported USB headset types Headset menuHeadset type Frequency Preferences menu with headset menu item Headset screen Configuration options on the headset screen Part 1 Option Function Configuration options on the headset screen Part 2 Configuration options on the headset screen Part 3 Presence of USB headset Supported USB audio formats Audio format selectionAudio Parameters Values Audio Format PCM only Generic USB headset Audio Parameters Values Avaya USB headset adapter with HID Feature DescriptionAvaya USB headset adapter with HID support LED 116 Avaya USB adapter key mappings Keys on adapter Keys on the IP Deskphone Third-party USB headsets with HID 119 120 121 122 123 Summary of ATA characteristics Part 1 Summary of ATA characteristics Part 2 Summary of ATA characteristics Part 3 Configuring Bluetooth wireless technology headsetTo open the Bluetooth Setup dialog box To pair a wireless headset with your IP Deskphone 128 Stop Devices appears 130 131 Dual pairing headsets Exit Interaction with wired headsets To switch between a wired headset and a wireless headset To unpair a wireless headset 135 136 Making a call Making a call using off-hook dialing To make a call using off-hook dialing Redial VMail Alex Send Using handsfree calling Making a call using on-hook dialingTo make a call using on-hook dialing To switch from the handsfree to handset mode To switch from the handset mode to handsfree modeTo end a handsfree call To mute a handsfree call To switch from handsfree to headset Using Call SubjectsTo use a headset Subject Select New Abc To enter a call subject from a list Save Clear BackSubject To create a new call subject while initiating a call Save Clear Back Managing Call Subjects Adding a Call SubjectAdd To add a Call Subject while the IP Deskphone is idle Delete Deleting a Call SubjectTo delete a Call Subject while the IP Deskphone is idle Edit Editing a Call SubjectTo edit a Call Subject while the IP Deskphone is idle Soft key to confirm the changes Receiving a call Caller identification Answer Answering an incoming callTo answer an incoming call Redirecting an incoming call To redirect an incoming call by using the dialpadRedrct Redrct Clear Back Declining an incoming call Creating a new Call Decline Reason DeclineTo decline an incoming call Decline New To create a New Decline Reason during an incoming call Managing Call Decline Reasons To create a Call Decline Reason To delete a Call Decline Reason To edit a Call Decline Reason Ignoring an incoming call Ignore Receiving intercom callsTo ignore an incoming call Receiving paging calls Address Book Viewing the Address Book Initiating a call from the Address Book Contact details Call Back To initiate a call to a contact stored in the Address Book Abc Next Back Adding a contact to your Address BookTo add a contact to your Address Book Yes Editing a contact in your Address BookTo edit a contact in your Address Book View Edit Abc Next Back Next Back Yes View To delete a contact from your Address Book Copying information to the Address Book To copy a contact to the Address Book Next Back Searching for a contact in the Address Book Yes Back Using the Search feature in the Address Book To change the method the IP Deskphone uses to search Using Local Search Using the Search featureTo search for a contact stored in your Address Book Search Back Call Exit No entries found for search criteria Search Select Abc Using Global SearchTo perform a Global Search for a contact Back Call Save Search Back New Call Inbox Call Inbox while IP Deskphone is idle Managing calls in the Call Inbox while not on a call Accessing the Call InboxTo manage calls in the Call Inbox while not on a call Enter Missed All Delete Exit Viewing the details of a call in the Call Inbox Additional user interactions Managing missed calls Enter Prev Next BackTo view details of a call in the Call Inbox All Msg/InboxTo view missed calls Missed Calls Notification On page 186 displays the Message options screen Select Auto Manual Initiating a call from the Call Inbox To initiate a call from the Call Inbox Edit Call Accessing the calls in your Call Inbox during a call Deleting calls in your Call InboxDelete Yes AllUsr To delete calls from your Call Inbox To access the calls in your Call Inbox during a call Call Outbox Call Outbox while IP Deskphone is idle Managing calls in the Call Outbox while not on a call Accessing the Call OutboxTo manage calls in the Call Outbox while not on a call Initiating a call from the Call Outbox To initiate a call from the Call Outbox Deleting calls from your Call Outbox To delete calls from your Call Outbox Yes AllUsr Viewing the details of a call in the Call Outbox Accessing the calls in your Call Outbox during a call To access the calls in your Call Outbox during a callCall Prev Next Back To view details of a call in the Call Outbox 198 Configuring IM automatic pop-up Configuring Instant MessagingInstant Messaging Instant Message pop-up Configuring Instant Messaging pop-ups Configuring IM audible alertTo enable or disable automatic pop-up of a new IM Prefs Select Back To enable or disable the audible alerts of a new IM Composing an Instant Message Msgs Send IM To compose and send an Instant Message Instant Message Inbox/Outbox Accessing Instant MessagesSend Back Msgs User View New IM Back Viewing the content of an Instant Message Replying to an Instant MessageReply To reply to an Instant Message Initiating a call from an Instant Message To initiate a call from an Instant Message Deleting an Instant Message View CallMsgs View Delete Back While on an active call Making a new call Call Waiting More… NewCall Placing a call On Hold To place a call on hold Chad Multiple calls On Hold Multiple calls In-call mode Join NewCall 215 RlsCall Retrieving a Parked Call on Press the Prefs context-sensitive soft key to Network-use to access the following Actvate To access a call on hold when multiple calls are on holdTo make a call on hold the active call To activate the 3-way Call feature Using 3-way callingJoin Way Call Configuring a conference call Ad hoc conferencing when connecting to the Call Server To join a call to an existing conference call Current Domain Edit Domain Domain page with conference parameters Edit Domain screen Trnsfer Abc Transferring a callTo transfer a call to another IP Deskphone Select Transfr Clear Back Transfer Abc To transfer a call to Voice Mail ToVM Back Using the Park Call feature Using Park CallAction To park a call to the server during a call Abc Park Clear Back Retrieving a Parked CallServcs To retrieve a parked call from the server Retrve Clear Back Additional features Using the Friends feature Accessing your Friends list To check the online status of a friend on your list Select Status Status AllTo initiate a call to a friend on the Friends list SendIM To send an IM to a friend on the Friends list Editing information of a friend To edit your Friends list Edit Abc Back Delete 241 Edit Delete To delete a contact from your Friends list Feature keys Feature keys Feature key programming To access the Program Key screen To view feature key details On page 246 shows the feature key details Feature key details To edit a feature key On page 248 shows the edit feature key screen Edit feature key screen To modify a feature key Modify 249 Speed dial. See To program a Speed Dial feature key on To program a Speed Dial feature key 251 To program a Call Forward feature key Next Select To program a Do Not Disturb feature key Finish To program a Send IM feature key To program a Presence feature key 256 Remove a programmed feature key Finish Back Back Remove Feature key autoprogramming To autoprogram feature keys Prefs Bulk Back Select All Yes Step Select All Yes Creating a feature key using the Copy key To designate a feature key by using the Copy key Select Set Using Call Forward Privacy setting IP Deskphone display Incoming call display for a forwarded call Prefs Off To activate or deactivate this notification Forwrd Clear Back Configuring Do Not Disturb DisableEnable Back To enable Do Not Disturb Configuring a Presence state Disable BackTo disable Do Not Disturb To select a Presence state Change Back Select 273 Adding a new Presence state message To add a new Presence state message Add Abc Back Configuring Privacy settingsIncoming call privacy To configure Incoming Call Privacy Change Back To configure Outgoing Call Privacy Multiple Appearance Directory NumberOutgoing call privacy Prefs Change Back 278 Madn SCA shared line not active Audio Codec Selection Audio CodecsAudio Codec Ordering Answer-Mode Settings PC Client softphone interworking with the IP Deskphone Allow-Mode Settings Allow Domain setting Automatic remote firmware updates Multiuser Initial login Additional logins Secondary Login screens Logging out Primary account logout Secondary account logout Server failoverCable unplugged Upgrade impacts to user profiles Line keys IIP Deskphone with Expansion Module and multiple accounts Making a call Receiving a call Being in a call Instant Messages IP Deskphone with one and multiple calls Menu features Modifying settingsIM Settings Per-account call notification options Remembering settings after logout Voice Mail settingsProgrammable keys Inbox, outbox, IM log Inbox call details view Address books User status Do Not Disturb Call Forwarding Presence Notifications Account Selection Per-account notifications Viewing the IP Deskphone information Advanced featuresTo view the Phone Information for the IP Deskphone Accessing the services menu MAC Checking for updates To check for the latest firmware update Switching the proxy To switch the proxy Switch to alternate proxy server? Yes Domain Domains Done Resetting the IP Deskphone To reset the IP Deskphone Erasing the user data To delete user data files 312 Exit Back Select DeleteTo delete a user profile To delete a sound file To delete a language file To delete a log file To delete the system file without deleting the user profile Network menuTo delete all files To access the Network menu USB flash drive Presence of USB flash drive Feature characteristicsEnabling or disabling the USB Port USB devices USB port disabled screen Customizable Banner for login USB devices Phone information screen Login banner screen Phone Information Details screen Screensaver/screen lock Phone Information Details screen Display screensaver screen Selecting the screensaver setting screen Screensaver mode setting screen Screensaver disabled message Screensaver enabled message Screensaver locked screen 328 Background image Selecting an image to be viewed as a slideshow Selecting an image screen Display menu Service Package Group Support Background confirmation screen Feature keys 333 If you choose Friends, the bulk key Filter Viewing the existing groups you have in your Address Book Select Back View All Edit Add Next Back SendIM Edit BackTo add a new contact to your Address Book 338 Add Back Select Edit Add BackTo add a new group Main feature key screen Speed Dial List Speed Dial List screen Speed dial list screen Auto Retrieve enable screen Auto retrieve flag USB Flash memory device support Root screen File manager select device screen File manager device browsing screen Delete File Manager Select Destination prompt screen Select destination File Manager Select Destination screen 349 Sample Success message for File Manager Operation 351 Display screen icons Visual indicatorsComponent Icon Instant Messaging Display screen icons Part 2Inbox Display screen icons Part 3 Visual Alerter/Message Waiting IndicatorsPresence Visual Alerter/Message Waiting Indicator Visual indicator LED status Visual indicators 356 Multi-Level Precedence and Preemption Overview Other Mlpp service features Re-authorizationCall Origination Busy Speakerphone exclusive to 911 Emergency Making an Mlpp call by going off-hook Making a call with MlppPrecedence ringback tone Options soft key Options menu Off-hook screen with dialed destination and precedence Outgoing call Making an Mlpp call from a received Instant Message IM selection screen IM display Making a call by using a programmed speed dial key Off-hook speed dial screen Incoming calls with precedence Precedence alerting tonePrecedence Call Waiting tone Incoming precedence call display Call transfer with precedence Direct transfer and transfer to voicemail Multiple calls Consultative transfer Preemption Example When a preemption call is received Order of call preemptionPreemption scenarios and behavior Call state Preemption behavior Is displayed. See , Preemption Preemption acknowledgement screen External preemption When a preemption call is received from an external source Call Origination Busy User is Busy message Notification of preemption of held call Feature interactions with Mlpp Re-authorizationFeature interactions with Mlpp 379 Multi-Level Precedence and Preemption 380 Quick reference Short-cut and navigation function keys Telephone feature keys Login Logout Making a call Press the Address Book or Inbox or Outbox keyAnswering a call Making an emergency call 385 Sending an Instant Message IM Initiating a conference callIdle phone display Redial or NewCall Abc orMsgs CallFwd Retrve ScrnSvrPresnce Prefs Conf TrnsferAudio NewCall More… ParkCall state Icon Instant messaging Icon Inbox Icon Presence Icon Third party terms Following component is licensed under Public Domain GNU GNU General Public V2 License 395 396 397 398 399 400 Zlib Libpng 402 403 Following component is licensed under kernrandom license KernrandomKern-random License Wchar functions Wchar functions License Following component is licensed under libjpeg license LibjpegLibpeg License Following component is licensed under the T-Rex license RexRex License Third party terms 408 Terms you should know 410 411 412 413 414 Index SymbolsNumerics 416 417 418