Initiating a conference call | Avaya NN43113-101 instruction

Quick reference

Initiating a conference call

1.During a call, press the Conf Context-sensitive soft key.

2.Enter the SIP address or phone number or select an entry from the Address Book, Inbox, or Outbox and complete the call.

3.Press the Join key, select Conference and press the OK key to create a conference call. You can continue to add more callers to the conference call by repeating the above steps.

Sending an Instant Message (IM)

Press the Expand key or press Msgs > Instant Messaging to access the Instant Messaging menu.

1.Press New IM.

2.Enter the address or do the following:

–Press the Address Book key, Inbox key, or the Outbox key.

–Use the navigation keys to scroll to the required entry.

–Press the Select key.

3.Enter the message and press Send IM.

Context-sensitive soft keys

The following context-sensitive key menus are provided below:

•“Idle phone display” on page 386

•“Active call display” on page 389

Idle phone display

Redial abc Msgs More...

More… context-sensitive soft key menu (first)

CallFWD

DND

Retrve

More...

386

Image 386

Avaya NN43113-101 manual Initiating a conference call, Sending an Instant Message IM, Idle phone display

Contents

Avaya 1140E IP Deskphone with SIP Software User Guide Date October Downloading documents Contact Avaya Support Revision history January Standard Contents Accessing the IP Deskphone Configuring the Avaya 1140E IP Deskphone Making a call Receiving a call Address Book 180 While on an active call Call Outbox199 Additional features Multiuser Advanced features 293 Visual indicators Multi-Level Precedence and Preemption 409 381Third party terms 415 Contents Basic features Welcome Welcome Welcome IP Deskphone controls Avaya 1140E IP Deskphone Welcome Welcome Welcome Welcome Welcome Avaya 1140E IP Deskphone display IP Deskphone LCD screen Cleaning the IP Deskphone LCD display screen Context-sensitive soft keys Function Msgs More… ScrnSvr CallFwdRetrve Presnce Prefs Language-use to change Idle display screen after dial pad input Idle display screen after dial pad input Abc or In-call context-sensitive soft keys Conf Trnsfer Audio Tones Headset Selection VoiceCodecs Bluetooth Setup Activate NewCall Park Volume settings, to configure a USB Locks-use to lock or Navigation keys Unlock Navigation keys and functions Part 1 Key Function Using a USB Mouse Navigation keys and functions Part 2 Available Avaya 1140E IP Deskphone call features Security features Example of a secure connection when the IP Deskphone is idle Secure connection Example of a secure connection during an active call Regulatory and safety information EMC compliance Part 1 Jurisdiction Standard Description Safety compliance EMC compliance Part 2 Other DenAn regulatory notice for Japan Using your IP Deskphone Getting Started Connecting the components Before you begin IP Deskphone connections Removing the stand cover Wall-mount lever Connecting the AC power adapter optional Remove the stand cover Connecting the handset Connecting the headset optional Selecting the headset tuning parameter Connecting the LAN ethernet cable Installing additional cables Wall-mounting the IP Deskphone optional Method a Rotate the IP Deskphone into the wall mount Position Method B Entering text Entering text using the IP Deskphone dialpad Context-sensitive soft key abc/123 Alphanumeric characters for dialpad key 1 Part 1 Character Name Back Enabling and disabling the # Ends Dialing featureTo enable the # Ends Dialing feature Alphanumeric characters for dialpad key 1 Part 2 To disable the # Ends Dialing feature Off Back Configuring the dialpad to alphanumeric dialing To configure the dialpad to alphabetic mode as the default IP Deskphone Fixed Key Entering text using the USB keyboardUSB keyboard functions Part 1 Keyboard Key USB keyboard functions Part 2 Accessing the IP Deskphone Logging on Automatic login Configuring the domain To change the domain Password protection for domainsDomain Select Back Password request in server settings mode Password check to switch domainsPassword protection for editing domain Selecting a language To change the language Back SelectLogging on to your Avaya 1140E IP Deskphone Abc To logon to the Avaya 1140E IP Deskphone Login Abc Login Next Cancel Next Configuring the duration of the loginTo configure the login duration Timed Period Next Logging on multiple user accounts Back CancelTimed logoff Timed logoff while IP Deskphone is idle Selecting a location User Profile Confirmation logon screen Overwriting your personal Address Book Logging off from the IP Deskphone To log off from the IP Deskphone Logging off multiple user accounts Making an emergency callLogout Back Sendkey To make an emergency call Location information Phone information menu Phone location display To adjust the display screen contrast Configuring the Avaya 1140E IP DeskphoneAdjusting the display screen contrast To create the idle screen display text Apply CancelCreating the idle screen text display Configuring the Backlight Screensaver Save Back Select Back Configuring Menu Auto back-outTo configure Menu Auto back-out Soft key to configure the Auto back Test Back Selecting a ring patternPrefs Select To select the ring pattern for an incoming call To adjust the ring volume for an incoming call Adjusting the volumeAdjusting the ring volume Set Back To adjust the volume of the handset To adjust the headset volume To adjust the handsfree mode volume To select a language Selecting a languageChange Selecting the date and time format To select a date format To select a time zone To select a time format USB headset Headset type Frequency Headset menuSupported USB headset types Preferences menu with headset menu item Headset screen Configuration options on the headset screen Part 1 Option Function Configuration options on the headset screen Part 2 Configuration options on the headset screen Part 3 Presence of USB headset Audio Parameters Values Audio Format PCM only Audio format selectionSupported USB audio formats Generic USB headset Audio Parameters Values Avaya USB headset adapter with HID support Feature DescriptionAvaya USB headset adapter with HID LED 116 Avaya USB adapter key mappings Keys on adapter Keys on the IP Deskphone Third-party USB headsets with HID 119 120 121 122 123 Summary of ATA characteristics Part 1 Summary of ATA characteristics Part 2 To open the Bluetooth Setup dialog box Configuring Bluetooth wireless technology headsetSummary of ATA characteristics Part 3 To pair a wireless headset with your IP Deskphone 128 Stop Devices appears 130 131 Dual pairing headsets Exit Interaction with wired headsets To switch between a wired headset and a wireless headset To unpair a wireless headset 135 136 Making a call Making a call using off-hook dialing To make a call using off-hook dialing Redial VMail Alex Send To make a call using on-hook dialing Making a call using on-hook dialingUsing handsfree calling To end a handsfree call To switch from the handsfree to handset modeTo switch from the handset mode to handsfree mode To mute a handsfree call To use a headset Using Call SubjectsTo switch from handsfree to headset Subject Select New Abc To enter a call subject from a list Subject SaveClear Back To create a new call subject while initiating a call Save Clear Back Add Managing Call SubjectsAdding a Call Subject To add a Call Subject while the IP Deskphone is idle To delete a Call Subject while the IP Deskphone is idle Deleting a Call SubjectDelete To edit a Call Subject while the IP Deskphone is idle Editing a Call SubjectEdit Soft key to confirm the changes Receiving a call Caller identification To answer an incoming call Answering an incoming callAnswer Redrct To redirect an incoming call by using the dialpadRedirecting an incoming call Redrct Clear Back Declining an incoming call To decline an incoming call DeclineCreating a new Call Decline Reason Decline New To create a New Decline Reason during an incoming call Managing Call Decline Reasons To create a Call Decline Reason To delete a Call Decline Reason To edit a Call Decline Reason Ignoring an incoming call To ignore an incoming call Receiving intercom callsIgnore Receiving paging calls Address Book Viewing the Address Book Initiating a call from the Address Book Contact details Call Back To initiate a call to a contact stored in the Address Book To add a contact to your Address Book Adding a contact to your Address BookAbc Next Back To edit a contact in your Address Book Editing a contact in your Address BookYes View Edit Abc Next Back Next Back Yes View To delete a contact from your Address Book Copying information to the Address Book To copy a contact to the Address Book Next Back Searching for a contact in the Address Book Yes Back Using the Search feature in the Address Book To change the method the IP Deskphone uses to search To search for a contact stored in your Address Book Using the Search featureUsing Local Search Search Back Call Exit No entries found for search criteria Search To perform a Global Search for a contact Using Global SearchSelect Abc Back Call Save Search Back New Call Inbox Call Inbox while IP Deskphone is idle To manage calls in the Call Inbox while not on a call Accessing the Call InboxManaging calls in the Call Inbox while not on a call Enter Missed All Delete Exit Viewing the details of a call in the Call Inbox Additional user interactions To view details of a call in the Call Inbox Enter Prev Next BackManaging missed calls To view missed calls Msg/InboxAll Missed Calls Notification On page 186 displays the Message options screen Select Auto Manual Initiating a call from the Call Inbox To initiate a call from the Call Inbox Edit Call Delete Yes AllUsr Accessing the calls in your Call Inbox during a callDeleting calls in your Call Inbox To delete calls from your Call Inbox To access the calls in your Call Inbox during a call Call Outbox Call Outbox while IP Deskphone is idle To manage calls in the Call Outbox while not on a call Accessing the Call OutboxManaging calls in the Call Outbox while not on a call Initiating a call from the Call Outbox To initiate a call from the Call Outbox Deleting calls from your Call Outbox To delete calls from your Call Outbox Yes AllUsr Viewing the details of a call in the Call Outbox Call Prev Next Back Accessing the calls in your Call Outbox during a callTo access the calls in your Call Outbox during a call To view details of a call in the Call Outbox 198 Instant Messaging Configuring Instant MessagingConfiguring IM automatic pop-up Instant Message pop-up To enable or disable automatic pop-up of a new IM Configuring Instant Messaging pop-upsConfiguring IM audible alert Prefs Select Back To enable or disable the audible alerts of a new IM Composing an Instant Message Msgs Send IM To compose and send an Instant Message Send Back Accessing Instant MessagesInstant Message Inbox/Outbox Msgs User View New IM Back Reply Viewing the content of an Instant MessageReplying to an Instant Message To reply to an Instant Message Initiating a call from an Instant Message To initiate a call from an Instant Message Msgs View View CallDeleting an Instant Message Delete Back While on an active call Making a new call Call Waiting More… NewCall Placing a call On Hold To place a call on hold Chad Multiple calls On Hold Multiple calls In-call mode Join NewCall 215 RlsCall Retrieving a Parked Call on Press the Prefs context-sensitive soft key to Network-use to access the following To make a call on hold the active call To access a call on hold when multiple calls are on holdActvate Join Using 3-way callingTo activate the 3-way Call feature Way Call Configuring a conference call Ad hoc conferencing when connecting to the Call Server To join a call to an existing conference call Current Domain Edit Domain Domain page with conference parameters Edit Domain screen To transfer a call to another IP Deskphone Transferring a callTrnsfer Abc Select Transfr Clear Back Transfer Abc To transfer a call to Voice Mail ToVM Back Action Using the Park Call featureUsing Park Call To park a call to the server during a call Servcs Abc Park Clear BackRetrieving a Parked Call To retrieve a parked call from the server Retrve Clear Back Additional features Using the Friends feature Accessing your Friends list To check the online status of a friend on your list To initiate a call to a friend on the Friends list Status AllSelect Status SendIM To send an IM to a friend on the Friends list Editing information of a friend To edit your Friends list Edit Abc Back Delete 241 Edit Delete To delete a contact from your Friends list Feature keys Feature keys Feature key programming To access the Program Key screen To view feature key details On page 246 shows the feature key details Feature key details To edit a feature key On page 248 shows the edit feature key screen Edit feature key screen To modify a feature key Modify 249 Speed dial. See To program a Speed Dial feature key on To program a Speed Dial feature key 251 To program a Call Forward feature key Next Select To program a Do Not Disturb feature key Finish To program a Send IM feature key To program a Presence feature key 256 Remove a programmed feature key Finish Back Back Remove Feature key autoprogramming To autoprogram feature keys Prefs Bulk Back Select All Yes Step Select All Yes Creating a feature key using the Copy key To designate a feature key by using the Copy key Select Set Using Call Forward Privacy setting IP Deskphone display Incoming call display for a forwarded call Prefs Off To activate or deactivate this notification Forwrd Clear Back Enable Back Configuring Do Not DisturbDisable To enable Do Not Disturb To disable Do Not Disturb Configuring a Presence stateDisable Back To select a Presence state Change Back Select 273 Adding a new Presence state message To add a new Presence state message Incoming call privacy Configuring Privacy settingsAdd Abc Back To configure Incoming Call Privacy Change Back Outgoing call privacy To configure Outgoing Call PrivacyMultiple Appearance Directory Number Prefs Change Back 278 Madn SCA shared line not active Audio Codec Ordering Audio CodecsAudio Codec Selection Answer-Mode Settings PC Client softphone interworking with the IP Deskphone Allow-Mode Settings Allow Domain setting Automatic remote firmware updates Multiuser Initial login Additional logins Secondary Login screens Logging out Primary account logout Cable unplugged Server failoverSecondary account logout Upgrade impacts to user profiles Line keys IIP Deskphone with Expansion Module and multiple accounts Making a call Receiving a call Being in a call Instant Messages IP Deskphone with one and multiple calls IM Settings Menu featuresModifying settings Per-account call notification options Programmable keys Voice Mail settingsRemembering settings after logout Inbox, outbox, IM log Inbox call details view Address books User status Do Not Disturb Call Forwarding Presence Notifications Account Selection Per-account notifications To view the Phone Information for the IP Deskphone Advanced featuresViewing the IP Deskphone information Accessing the services menu MAC Checking for updates To check for the latest firmware update Switching the proxy To switch the proxy Switch to alternate proxy server? Yes Domain Domains Done Resetting the IP Deskphone To reset the IP Deskphone Erasing the user data To delete user data files 312 To delete a user profile Select DeleteExit Back To delete a sound file To delete a language file To delete a log file To delete all files Network menuTo delete the system file without deleting the user profile To access the Network menu USB flash drive Enabling or disabling the USB Port Feature characteristicsPresence of USB flash drive USB devices USB port disabled screen Customizable Banner for login USB devices Phone information screen Login banner screen Phone Information Details screen Screensaver/screen lock Phone Information Details screen Display screensaver screen Selecting the screensaver setting screen Screensaver mode setting screen Screensaver disabled message Screensaver enabled message Screensaver locked screen 328 Background image Selecting an image to be viewed as a slideshow Selecting an image screen Display menu Service Package Group Support Background confirmation screen Feature keys 333 If you choose Friends, the bulk key Filter Viewing the existing groups you have in your Address Book Select Back View All Edit To add a new contact to your Address Book SendIM Edit BackAdd Next Back 338 To add a new group Select Edit Add BackAdd Back Main feature key screen Speed Dial List Speed Dial List screen Speed dial list screen Auto Retrieve enable screen Auto retrieve flag USB Flash memory device support Root screen File manager select device screen File manager device browsing screen Delete File Manager Select Destination prompt screen Select destination File Manager Select Destination screen 349 Sample Success message for File Manager Operation 351 Component Icon Visual indicatorsDisplay screen icons Inbox Display screen icons Part 2Instant Messaging Presence Visual Alerter/Message Waiting IndicatorsDisplay screen icons Part 3 Visual Alerter/Message Waiting Indicator Visual indicator LED status Visual indicators 356 Multi-Level Precedence and Preemption Overview Call Origination Busy Other Mlpp service featuresRe-authorization Speakerphone exclusive to 911 Emergency Precedence ringback tone Making a call with MlppMaking an Mlpp call by going off-hook Options soft key Options menu Off-hook screen with dialed destination and precedence Outgoing call Making an Mlpp call from a received Instant Message IM selection screen IM display Making a call by using a programmed speed dial key Off-hook speed dial screen Precedence Call Waiting tone Incoming calls with precedencePrecedence alerting tone Incoming precedence call display Call transfer with precedence Direct transfer and transfer to voicemail Multiple calls Consultative transfer Preemption Example Preemption scenarios and behavior When a preemption call is receivedOrder of call preemption Call state Preemption behavior Is displayed. See , Preemption Preemption acknowledgement screen External preemption When a preemption call is received from an external source Call Origination Busy User is Busy message Notification of preemption of held call Feature interactions with Mlpp Re-authorizationFeature interactions with Mlpp 379 Multi-Level Precedence and Preemption 380 Quick reference Short-cut and navigation function keys Telephone feature keys Login Logout Answering a call Making a callPress the Address Book or Inbox or Outbox key Making an emergency call 385 Idle phone display Initiating a conference callSending an Instant Message IM Msgs Redial or NewCallAbc or CallFwd Presnce RetrveScrnSvr Prefs Audio ConfTrnsfer NewCall Call state Icon ParkMore… Instant messaging Icon Inbox Icon Presence Icon Third party terms Following component is licensed under Public Domain GNU GNU General Public V2 License 395 396 397 398 399 400 Zlib Libpng 402 403 Kern-random License KernrandomFollowing component is licensed under kernrandom license Wchar functions Wchar functions License Libpeg License LibjpegFollowing component is licensed under libjpeg license Rex License RexFollowing component is licensed under the T-Rex license Third party terms 408 Terms you should know 410 411 412 413 414 Numerics SymbolsIndex 416 417 418