User’s Guide
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Youcan delete an item from this window by selecting it and then clicking on Delete. Only one message can
be deleted at a time.
Tocopy the audio file associated with an item in this window to a local drive, press Save Local.Youmay
want to save important voice mail messages on your local computer becauseyou wi ll eventuallyrun out of
room in your voice mailbox on the system1.
Toreview your voice mail greeting, click on the message entitled “Personal greeting” in the message win-
dow and then click the Play button. Youcan re-record your greeting by clicking on the Record Greeting
button and following the prompts.
Youcan copy a voice mail message from your mailbox to someone else’s. Tocopy a message, record an
introductory message using th e RecordCopy to: Intro button (if you have not already done so), then select
the message you want to copy,use the pull-down list at the bottom of the screen to select the mailboxto
which you want to send the message, then press the Copy Message To: button. Your“copy to” intro mes-
sage will automatically be addedto the beginning of all copied messages, so you should record something
like, “This message was forwarded from <your name>’smailbox.” You can record and re-record your “copy
to” intro message as many times as you want,so theoretically it can be tailored for each user as each mes-
sage is sent.
In the current versiono f thesoftware, copying a voice mail message to another mail box using Tel Oper wi ll
not trigger email notification for the destination mail box.
Note When recording your Copy to: Intro or your Greeting, you can terminate the recording by hitting any
key on the keypad, orby simply hanging up.
The check-boxes at the bottom of this screen allow you to select whether to playback of messages is per-
formed through your computer or through your telephone.Playback through your computer uses the
browser’s built-in audio playback capabilities, so this will only work if your computer and browser are
already able to play audio files.
Alternately, you can play messages overa telephone by clicking the Listen with telephone check-box. The
telephone used will be theone associated with the extension you logged in with.
1. The amount of time y ou are allowed for messages in your mailbox is set by your system admin istrator.
user.bk Page120 Wednesday, March 7, 2001 10:34 AM