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AT&T 999-501-149 system manual Duplicating the CMS Diskette Duplicate

Models: 999-501-149

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Duplicating the CMS Diskette Duplicate

DUPLICATING THE CMS DISKETTE

To protect your original CMS diskettes from damage or wear, make duplicates on the blank diskettes packaged with your software. Then you can store the originals in a safe place in case you need them later.

You’ll need the following to make the duplicate:

●Your PC

●The original CMS diskettes, labeled “Call Management System for the MERLIN II CS,” and stored in the cardboard sleeve at the back of the manual. These are either:

3 1/2 inch diskette or

Two 5 1/4 inch floppy diskettes (labeled “1 of 2“ and “2 of 2“ )

●Blank diskettes appropriate for your PC:

One blank 3 1/2 inch diskette (on which to copy the 6300 WGS CMS diskette)

or

Two 5 1/4 inch diskettes (on which to copy the PC 63005 1/4 inch diskettes)

NOTE: Be certain that the diskettes you will use to duplicate the CMS diskettes do not have files on them that you want to keep. All files on the duplicate diskettes will be overwritten when you copy the CMS diskettes.

In order to make a duplicate of the CMS diskettes, the MS-DOS® system program (including the “diskcopy” command) should be on your hard disk. If you need to install the MS-DOS system program, use the MS-DOS diskette labeled “MS-DOS/GW BASIC System Diskette” and follow the directions in the guide that comes with that diskette.

Also you should set your PC for the correct date and time. For directions, see the user’s guide for the 6300 WGS or follow the instructions under “Setting the Time and Date” later in this section.

To make a duplicate copy of the original CMS diskette, do as follows:

1Turn on the PC.

2When the C> prompt appears, type:

diskcopy a: a:

and press [ ↵ ] .

This message then appears:

Insert SOURCE diskette in drive A:

Strike any key when ready . . .

NOTE: PC responses may be slightly different from the ones printed here, depending on the version of the MS-DOS program that you are using.

3Insert the original CMS diskette, labeled “Call Management System for the MERLIN II CS,” into drive A. This diskette is the “source” diskette, the diskette that contains the information being copied.

Duplicating the CMS Diskette Duplicate 3-3

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AT&T 999-501-149 system manual Duplicating the CMS Diskette Duplicate

Contents

Merlin lI 1988 AT&T Issue All Rights Reserved Contents Generating Reports CMS USER’S Card How to Use the CMS DocumentsWhat’s in This Manual This italic typeface represents a Merlin II system response Documentation ConventionsOverview Key Concepts Key Concepts 4Key Concepts Bon Voyage Travel’s CMS Special Line Group Typical CMS Application6A Typical CMS Application Businesses CMS and OtherKey Facts and Considerations External Alerts Merlin II System Installation and Administration ManualLine Group and Agent Split ConsiderationsCMS Enhancements Hardware Considerations Software ConsiderationsDuplicating the CMS Diskette Duplicating the CMS Diskette Duplicate4Duplicating the CMS Diskette Duplicate Installing the Software Installing the CMS SoftwareStarting the CMS Program Automatically SET the Date Setting the Time and DateSET the Time Agent Splits Using Your PC with CMSEntering and Editing Data 10Using Your PC with CMSACW Entering Data AT PromptsLine Group Options Call FlowEntering Data Press To moveEditing Data Using the HelpScreens Select Administration Function Administration MenuA map of CMS administration screens CMS Start Administering CMSGetting Started Main Menu4Getting Started Line group Main split Secondary split Building or Editing Shift ConfigurationsScreen ConfigurationsStored Shift Configurations USE the Stored ShiftConfiguration Editing a Shift ConfigurationAgent Splits Line Group Options Suppt Administering Splits10Building or Editing Shift Configurations Action PromptMake entries in these fields as follows Answer Delay Administering Line Group OptionsAutomatic After Force DelayCALL-WORK ACW 14Building or Editing Shift Configurations Administering Call FlowAll-Ring Config On/Off Screen Administer Call Flow or ALL-RING Operation Prompt SET Intraflow Threshold Split # Threshold seconds Clearing a Configuration Returning to Other Screens Saving an Edited Changed ConfigurationSelecting a Startup Configuration Renaming a Shift ConfigurationAssigning Agent IDs Using the Agent Directory ScreenAgent Directory 22Assigning Agent IDs Assigning Agent IDs 24Administering Lines and Line Groups Administering Lines and Line GroupsAdminister Lines and Line Groups Administer Lines and Groups26Administering Lines and Line Groups Prompt Change Priority Line ID Service Level Limit Abandoned Call Threshold Setting OptionsSET Options Audible AlarmZET Options Selecting Exceptions Instructions for Selecting Exceptions Exception SettingsAssigning External Alerts to Exceptions 34Selecting Exceptions Selecting Exceptions Changing or Removing Line Button Assignments Oldest Call ON/OFF? Exceptions Selecting Agent ExceptionsTalk Time Selecting Split Exceptions Type on or off to turn this exception on or off. Press ExceptionF6 labeled Next Field to keep the current value 42Selecting Exceptions Selecting Line Group Exceptions Administer a Line Group Exception Summary Checklist External Alert Checklist46Selecting Exceptions Copy Shift Configurations Backing Up Shift Configurations48Backing Up Shift Configurations Overview Map of the screens for call management Administator/Supervisors Responsibilities Line Buttons Auto Intercom Buttons Attendant ConsoleTouch Intercom-Voice Group6The Attendant Console Merlin II System Display Console 8Startup Procedures Startup ProceduresStartup Procedures Initialization Complete ... Ready for Input Startup Procedures Requirements Making Agents Available for CMS CallsAgents Voice Terminal ButtonAFTER-CALL-WORK Available StateState CALL-WORK State LOGIN/LOGOUTSupervisory Monitoring Call Management Using the System Status ScreenSplit Information System Status Line Group InformationMonitoring Call Management Record of Calls Received during Current How’ Key to System Status DataLine Group Information Split Information Current Status of Agents and of Waiting CallsSplit Status Information Split 1 Pers Using the Split Status Screens20Monitoring Call Management Agent Summary Line Key to Split Status DataAgent Status Individual AgentsLine Status Using the Line Status ScreenSplit Status Call FlowChange Priority Line ID Line Key to Line Status DataLine Status Line Group SummaryTime Date Event Using the Events Log Screen26Monitoring Call Management Dynamic Reconfiguration Beginning Dynamic ReconfigurationReconfiguring Splits F2 Remove Agent Changing Answer Delay, Force Delay, or Auto ACW Pers ExamplePrompt Answer Delay Group Letter How Many Seconds Connect directly to the message Answer Force T o E l a y Delay 36Dynamic Reconfiguration Bottom of the screen. Refer to the following example Automatic ACWTo change Auto ACW for any line group, respond to the prompt Reconfiguring Call Flow 40Dynamic Reconfiguration Prompt Change ALL-RING Operation Split # Using the Stored Shift Configurations Screen Save Configuration Replace Contents of Config # NAME? Y/N 44Dynamic Reconfiguration Selecting Day or Night Service If you typed y to change mode, the prompt line reads Voyage Travel ADMINISTRATOR’SDay-to-Day Operation of CMS Activities AT BON48Day-to-Day Operation of CMS Overview Analog Voice Terminal Merlin II System Voice TerminalBIS-10 AT&T7406 Digital Voice Terminal Digital Voice TerminalLine Buttons Selecting a Voice Terminal for Your AgentsPooled System Square System Manual Signaling and Auto Intercom ButtonsAuto Intercom Buttons Manual Signaling 6Selecting a Voice Terminal for Your Agents Merlin II System Manual Programming a Voice TerminalBasic Programming InstructionsProgramming Feature name Codes Programming Feature name CodeFor Available Announcing Availability for CMS CallsAvailable and ACW Buttons CMS work state Available button light ACW button lightLight next to ACW goes on Touch AvailableLight next to Available goes on After-Call-Work StateWith the previous CMS call Agent is automatically connected to the CMS call Using Merlin II System Features with CMSPlacing Intercom Calls Lights Line statusTouch Conference Manual Signaling ButtonsTouch Intercom-Ring Touch Intercom-Ring or Intercom-VoiceAuto Intercom Buttons Touch Transfer Transferring Calls to Another SplitTransferring Calls to a Person in the Merlin II System Touch Transfer Touch Intercom-Voice Transferring Calls with Voice AnnouncementAgent is automatically connected to the incoming call Programming Types of RingingSounds Type of call Sound of ringRed light next to Line button goes off Touch Select RingYou hear the voice terminal’s current ring Ringing OptionsOverview Types of CMS Reports Daily Agent Split Agent Split SummaryM M a R Y Other Daily Calls Daily ACD CallsAdditional Data Cumulative Agent Split Summary Split ReportDaily Split Summary Typical Daily Split Report appears below ACD CallsTypes of CMS Reports Typical Cumulative Split Report By Day appears below Cumulative Split Report by HourTypical Cumulative Split Report by Hour appears below Group D Corp Line Group ReportACD Calls Other Calls Report by DAY Additional Data forDaily Calls Cumulative Line GroupCumulative Line Group Report by Hour Events Log Report Types of CMS Reports Report Menu How to Generate ReportsPrint Split Report How to Generate ReportsPrint Split Reports Summary on Generating Individual ReportsGenerating Events Log Report Shows the locations of the directories and files CMS uses Transferring Historical Data Onto DiskettesCopying Historical Data Files Copying the System Tables FileErasing Files from the Hard Disk Copying the Historical System Tables Saving the Current System TablesCopying the Historical Data Files Restoring the Current System Tables Restoring Data Collection ConditionsGenerating Reports Erasing the Historical Data from the Hard DiskOverview Possible cause Corrective action Startup ProblemsError Messages ERROR-No Lines in CMS. Administer LinesStarted Guide for the Call Management ERROR-No Configuration Found. Administer SystemERROR-CMS Card Faulty or Not Found. CMS Cannot Manage Calls Described in the lnstallation and GettingStatus lndicator CU 1 flashing ERROR-CU 1 Faulty or Disconnected. CMS Cannot Manage CallsCommunications System with Feature Module Installation and Administration ManualStatus Indicator CU 6Startup Problems Possible cause Data Status Indicator LoStorageStatus Indicator NoStorage Status Indicator MSGStatus Indicator Don’tPrtSc Status Indicator CU 1 flashing Call Management ProblemsCall Management Problems Described in the Installation and Getting CMS in the Merlin II Comunications System Installation and Getting Started Guide for the callManagement System What They Mean System ErrorsWhat to do Voice Announcement Unit Problems External Alert Problems Status Indicator Don‘tPrtSc Printer ProblemsReport ABORTED-Printer Not Ready Agent Problems Agents are touching the ACW button after they hang up Lines not set to No Ring Set lines to No Ring What YOU should have What YOU should Know What YOU should do Managing Calls if CMS is DisabledPooled System Dial Access Pooled System Button Access24Managing Calls if CMS is Disabled Overview F9 F10 Quick Reference Guide to Your PC KeyboardQuick Reference Guide to Entering and Editing Data Prompt Using the KeysPress Do this Configure Splits Quick Reference Guide to Dynamic ReconfigurationMap of Screens for CMS Administration Map of Screens for CMS AdministrationName Map of Screens for Call ManagementOverview G-1 ACD CMS TermsCMS Terms G-3 4CMS Terms CMS Terms G-5 6CMS Terms CMS Terms G-7 System Status Screen CMS Status ScreensLine Group Information CMS Status Screens G-9 ASA Split Status Screen Split Status Call Flow Information Line Status Screen 14CMS Status Screens Daily Agent Split Summary CMS ReportsACD Calls Avg After Call Daily Split Report Cumulative Agent Split SummaryOther Calls Cumulative Split Report By Day or Hour XFR Calls Daily Line Group ReportBUSlEST Hours Cumulative Line Group Report by day or hour CMS Index2Index