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Xerox 785, 765, 665, 685 manual Refuse Junk Mail Setting, Refuse junk mail 1. On Off

Models: 785 665 685 765

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Programming the Machine

Refuse Junk Mail Setting

This feature prevents your machine from receiving documents from unknown parties. Documents are received only from those parties whose telephone numbers are assigned to your machine phonebook.

Refuse Junk Mail is effective only on incoming calls in the Auto Receive Mode. (See “Setting the Answer Mode” in chapter 3.)

To enable the Refuse Junk Mail feature:

1. Press:

Menu ***

Refuse junk mail 1. On

2. Off

2.Select the Refuse Junk Mail option:

To enable the Refuse Junk Mail feature, press .

To disable the Refuse Junk Mail feature, press .

3.The menu selection screen redisplays. Press Exit or Stop to return to the Standby Mode.

*** Menu item numbers may vary according to configurations.

WorkCentre Pro 665/685/765/785

2-51

Image 71

Xerox 785, 765, 665, 685 manual Refuse Junk Mail Setting, Refuse junk mail 1. On Off

Contents

Xerox Welwyn Garden City AL7 1HL Table of Contents WorkCentre Pro 665/685/765/785 Dialing Methods Receiving DocumentsTransmitting Documents Mailbox Communications Cancelling JobsPolling Reports Copying Documents 10-1 Viii WorkCentre Pro 665/685/765/785 Appendix a Ordering Supplies Troubleshooting 16-1Appendix B Maintaining the Product Energy Star Xii WorkCentre Pro 665/685/765/785 Introduction Finding Information in the System Administrator’s Guide SAGReports Chapter Troubleshooting ChapterPolling Chapter Mailbox Communications ChapterInformation provided by the User’s Guide Environment Specifications a Basic Troubleshooting ChapterSend header 1. Inside Outside Off Document ConventionsIntroduction Programming the Machine Using the Menu ModeKey Key Description Keys used in Menu Mode OperationTo program a Menu feature using the Menu Numbers To program a Menu feature using the scroll keysFax features Print reports Phonebook setup Self test Menu Flow Map Programming the Machine Programming the Machine Keys used to Enter Characters Character EntriesCharacter Code Table Enter name Entering CharactersCorrecting Characters Replacing CharactersEnter name Insert Deleting or Inserting CharactersDirect Access Function Keys Programming the Machine Planning the Phonebook Setting Up the PhonebookPre-setting Speed Dial Numbers Speed dial number 001 Enter speed dial nbr or Back to previous Stop to completeSpeed dial 001 Alternate fax nbr Speed dial 001 Name 20 max Enter nameSpeed dial 001 Fax number 128 max Fax options? 1. Yes Send Later Subaddress PWD 20 max Subaddress SUB 20 maxLine Selection Speed dial number 1. Delete Modify Retain Modifying or Deleting Speed Dial NumbersPress one touch key or Back to previous Stop to complete Pre-setting One Touch NumbersOne touch key Alternate fax nbr One Touch key Name 20 max Enter nameOne touch key 001 Fax number 128 max Fax options? 1. Yes Send later Time Hhmm Fax Speed Line Selection One touch key 1. Delete Modify Retain Modifying or Deleting One Touch Dial NumbersEnter group number or Back to previous Stop to complete Pre-setting Group NumbersGroup number 0025 Enter speed dial or OT Enter to complete Enter name Group name 20 maxPhonebook By name Speed dial Group dial Programming Group SendEnter group number 1. Delete Modify Retain Deleting or Modifying a Group NumberEnter group number or Back to previous Enter to complete Filling out the One Touch Label Set dept. code 1. Yes Setting the Department CodesTo setup Department Codes Enter name Dept. name 20 max Set dept. code Recover old data NewEnter master code Dept. number01 Dept. name 20 max Set dept. code Dept. number Enter master code Dept. numberEnter master code Dept. number Master code Set dept. code Dept. number Dept. code Set dept. code Dept. number04 Dept. name 20 max Enter nameChanging the Department Code Settings Dept. number 1. Delete Modify Retain Set dept. code Already assigned Dept. number02Error correct-ECM 1. On Off Long original 1m 39 Inches Any length Long Original SettingBypass Tray Paper Size Setting Interval Number of redials Redial Count and Interval SettingRedials 00-14 Redials Interval 01-15 minReceive interval Interval 00-15min Receive IntervalResolution Selection Description Resolution and Contrast SettingSuperfine ResolutionStandard FineSuper power save Automatic Manual Off Power Saver SettingEntering time Time 01-60min Printer power save 1. On OffPrint Density Refuse junk mail 1. On Off Refuse Junk Mail SettingRinger volume Volume 2 3 4 5 6 Ringer Volume SettingAlarm volume Volume 2 3 4 5 6 Alarm Volume SettingKey touch volume Volume 2 3 4 5 6 Key Touch Volume SettingMonitor volume Volume 2 3 4 5 6 Monitor Volume SettingType of send Dial while scan Dial after scan Send After Scan Default SettingWhen memory full Delete scan pages Send scan pages Remote access 1. On Off Remote Service SettingRemote Access Download firmware 1. No job in memory Anytime DownloadRDC password Set RDC password Password 20 max RDC PasswordAuto supply ordering 1. On Off Supplies OrderCopy separator page 1. On Off Separator Page Default SettingFax separator page 1. On Off PC separator page 1. On Off Line monitor 1. Always Off Line Monitor Default SettingProgramming the Machine Receiving Documents Basic Receive Setting the Answer Mode LineAnswer mode Auto answer Manual answer Rings to answer Rings 01-*10 Receive only Start/Stop time 0000 Manual Receive Auto ReceiveCollate fax 1. On Off Advanced ReceiveCollate Fax Reduce incoming fax 1. On Off Reduce Incoming Fax SettingReceive to memory 1. On Off Receive to MemorySecurity code Security On/Off Automatic Secure Receive SetupSecure Receive Secure receive Security code Secure receive Security code Security On/OffSecure recv. all day For each day? 1.Yes Secure receive 1. On OffSecure receive Start/Stop time 600 Monday Secure all day 1. Yes Secure receive Start Stop Manual Secure Receive12-01-1999 1547 Ready Free memory 80% Printing Printing the Stored Document in Secure Receive ModeSecure receive 1. Start Stop Discard extra 1. On Off Discard Extra SettingReceiving Documents Dialing Methods Dial fax number Fax number Manual Dial On-hook and Off-hook Dialing12-01-1999 1347 Ready Free memory100% Dial or press Copy Communicating Job number 022 5554444 Alpha Dialing Scanning into memory Job number 007 Free memory 91% Enter search name Exit to previous Keith Doe Co. −↓Speed dial 001 Keith Doe Co Phonebook 1. Speed dial Alpha dial Group dial Speed DialingOne touch key One Touch DialingSpeed dial 001 Scanning into memory Job number 041 Free memory 85%12-01-1999 1347 Ready Free memory92% Dial or press Copy Keypad DialingScanning into Memory Job number 052 Free memory 82% Manual Redial Last Number Off-hook Automatic RedialingRedial last number Enter to start Manual Redial Last 5 Numbers On-hookChain Dialing Scanning into memory Job number 017 Free memory 100% ProcedureCharge Card Transmissions Manual group Enter fax number, Phonebook Or one touch key Manual Group DialingManual group − to previous Enter more Or press Start Transmitting Documents Scanning into memory Job number 047 Free Memory 100% MemoryJob Numbers Memory send 1. On Off Memory Send or Direct Send Default ModeMemory Send 12-01-1999 1347 Ready Free memory 85% Load document 12-01-1999 1347 Ready Free memory 100% Dial or press CopyScanning into memory Job number Free memory 92% Dialing Job number 5551212 Direct SendFree memory 80% Enter fax number Direct Send with Memory Send SelectedDirect send Yes Time Hhmm DD Delayed StartManual Send Priority Transmission Free memory 100% Enter fax number Line SelectionLine selection Either line Line #1 Line #2 Fax number 128 max 5151212 + $$$ Charge CodesFax number 128 max 5151212 + Effective Range Cover SheetCover sheet Press Start to store Cover Sheet SetupCover sheet 1. On Off Load cover image 1. YesEnter to Name Sending a Document with a Cover SheetCover sheet Send Print Enter from Name Batching Confirming a Transmission Option Description One Time Fax OptionsNumber of pages Pages Number of PagesListen to dial 1. On Off Listen to DialSend then poll Add security code? 1. Yes Send then PollSend then poll Off Transmitting Documents Error correct ECM 1. On Off ECM DisableSecure send Off Secure Send TransmissionSend after scan 1. Yes Send After Scan EnableTransmitting Documents Enter account code or press Start Advanced Transmissions Using an Account CodeAccount code 1. On Off Account Code Default Setting12-01-1999 Free memory 100% Enter dept. code Transmitting Using a Department CodeResend Stored Fax Default Setting Resending a Stored Fax Fax number 128max Start Send to one number ChangeSecure Send Setting ITU-T Relay Transmission Initiating Station SetupRelay Station Setup ITU-T Relay CommunicationsSend Relay Box number 20 max Setup password 1. YesEnter password Password 20 max Transmitting Documents End Stations Presetting ITU-T Relay BoxOriginator Relay Boxes Relay StationRelay end number Enter phonebook key or one touch key Program password 1. YesEnter password Password20 max Enter mailbox new# Box number 20 maxRelay end number One touch key01 Enter more Or press Start Transmitting Documents Delete mailbox# Box number 20max Mailbox setup 1. Done Mailbox deleteDeleting a Relay Box Transmitting Documents Dialing Job number 006 5551212 Cancelling JobsStop Key Job Status KeyCancel Job Key Cancel job Enter to cancel Previous − Next ↓ Job number 043 Cancel this job? Job number 043 Yes12-01-1999 Direct Send Jobs Cancel this job? 1Cancelling Jobs Polling Communications PollingStoring a Document to be Polled Scan to be polled 1. Poll-once box Multi-poll box Storing a Document to be Polled in a Poll-once BoxScan to be polled security code Secure fax 20 max Storing a Document to be Polled in a Multi-poll Box Security/fax number? Cancelling Documents Stored in a Polling BoxModifying Documents Stored in a Polling Box Already assigned Delete Add + Retain Poll Add security code? 1. Yes Polling a Remote Document Poll-once or Multi-poll BoxPoll one number Enter fax number Load document To poll press Start Group PollingPoll a group Security code Poll a group Add security code? 1. YesContinuous poll Start/Stop time 0800 Continuous PollingContinuous poll Interval 10-70min Continuous poll Security code Continuous poll − ↓ for setting Start/Stop days Mon-FriContinuous poll One touch key46 Enter more Or press Start Already assigned 1. Delete Retain Deleting Continuous Poll JobsPolling Mailbox Reception Reports Mailbox CommunicationsMailbox ITU-T Communications Creating an ITU-T Mailbox Mailbox setup Done Mailbox deleteLocal Mailbox ITU-T Enter mailbox new # Box number 20 max Mailbox type Confidential Bulletin board RelayDeleting an ITU-T Mailbox Delete Mailbox # Mailbox Confidential Bulletin board Relay Box setupStoring a Document in a Local ITU-T Mailbox Store Confidential Box number 20 max Store Bull. board Printing a Document Stored in a Local ITU-T Mailbox Print Confidential Box number 20 max Print Bull board Deleting a Document Stored in a Local ITU-T Mailbox Delete Confidential Box number 20 max Delete Bull board Remote ITU-T MailboxSending to a Remote ITU-T Mailbox Mailbox Communications To send to a remote mailbox, press Polling a Remote ITU-T Mailbox Poll Confidential Box number 20 max Poll Bulletin Board Attaching an ITU-T Sub Address Transmitting a Document to an ITU-T Sub Address Subaddress SEP 20 max Polling a Document Using a Sub AddressLoad document To poll press Start Reports Setting Up Reports and ListsActivity Report Setup Description CodeActivity report Set key default Auto print Confirmation Report Setup Confirmation Report Confirmation report 1. Always On error OffConfirmation Report Memory Send Confirm. memory send 1. Always On error OffShow first fax page 1. On Off Group Send Report Group send report Always On error OffReports Group Poll Report Group poll report Always On error OffRelay Originator Report Relay originator 1. Always On error OffShow first fax page 1. On Off Relay Station Report Relay station 1. Always On error OffReports Relay Destination Report Relay destination 1. Always On error OffReports Confirmation report Confirmation Report OverrideLocal to mailbox Remote to mailbox Relay station Reception Report SetupDescription Print number 50 1paper 100 2paper 150 3paper Printing Reports and ListsActivity Report ITU-T Mailbox Report Pending Jobs Report Department Code Report Power Failure List Press Menu Map Menu MapSettings Report To print the Settings Report Press Copy Copies PaperAuto Collate On Copying DocumentsMaking Copies Copying Papertray 1 LT Pages Press the Exit or Stop key to cancel the copy operationScan Functionality 11-2 WorkCentre Pro 665/685/765/785 PCL Printing Functionality 12-2 WorkCentre Pro 665/685/765/785 Network Functionality 13-2 WorkCentre Pro 665/685/765/785 Internet FAX Functionality 14-2 WorkCentre Pro 665/685/765/785 Using the ControlCentre Setting the Machine Defaults Setting up the WorkCentreSetting up the Telephone Lines Using the Power Save features Changing Your ControlCentre Password Setting the PC’s Date and Time on the WorkCentreChoosing How to Send Faxes Setting the Fax Send OptionsSetting the Cover Sheet and Send Header Options Setting the Redial Options Sending Faxes Using SecurityFaxing Long Originals Receiving Secure Faxes Setting the Fax Receive OptionsSetting the Receive Footer Option Receiving Faxes when the Printer is UnavailableSetting the Receive Interval Receiving Oversized Faxes Collating and Reducing Incoming FaxesAssigning an Individual Fax Number to a One Touch Key Setting up a PhonebookReceiving Faxes to Your PC Using the ControlCentre Editing a One Touch Key Entry Deleting One Touch Key Entries Presetting a Speed Dial NumberEditing a Speed Dial Number Deleting Speed Dial Numbers Presetting a Group Dial NumberDeleting Group Dial Numbers Editing a Group Dial NumberOpening a Phonebook File Saving a Phonebook to Your PCCreating a Mailbox Creating MailboxesEditing a Mailbox Deleting a Mailbox Using Department CodesSetting up Department Codes Deleting a Department Code Changing a Department CodePrinting Reports Confirmation Reports SetupPrinting the Settings Report Reception Reports SetupCreating a New WorkCentre Settings File Saving the WorkCentre SettingsSaving WorkCentre Settings to a File Opening a Saved WorkCentre Settings FileEnabling Xerox personnel to perform remote tests Setting up automatic supply orderingFirmware Download Auto test Individual test Print test TroubleshootingSelf Test Troubleshooting Error Messages and Codes Calling for Service16-4 WorkCentre Pro 665/685/765/785 Troubleshooting Code Probable Cause Corrective Action Error CodesWorkCentre Pro 665/685/765/785 16-7 Code Description Replace Parts Device Error CodesCode Location Paper JamRemove any documents from the Document Tray Documents Open the Right Side Cover and remove any jammed paper 067 WorkCentre Pro 665/685/765/785 16-13 Right Side Document Jam Typical Causes Recommended Procedure Document JamsRemove all documents from the Document Tray Documents 073 G3 5 0 Status Code TableProblem Check Items Transmission ProblemsReception Problems Communications failure Problems with envelopesImage Quality 16-22 WorkCentre Pro 665/685/765/785 Supplies Ordering SuppliesOrdering Supplies Ordering Supplies Automatically Setting-up Automatic Supplies OrderingSetting up the destination WorkCentre Pro 665/685/765/785 Select supplies 1. Toner Drum Entering the part detailsEnter quantity Quantity Enter part number 20 maxEntering ordering details Enter ship address Address 64 max Enter contact name Name 40 maxEnter tel number Tel number 32 max Enter ship to name Name 40 maxPrinting the order form To replace the paper Maintaining the ProductReplacing the Paper 039 Push the paper tray all the way into the machine To replace the Toner Cartridge Replacing the Toner Cartridge and Fuser Cleaner065 098 093 Assembly 026 027 029 To replace the Fuser Cleaner 076-1 076-2 101 To replace the Drum Unit Replacing the Drum UnitDeveloper Assembly 026 028 To replace the Ozone Filter Cleaning the Machine Cleaning the Cabinet and Ozone Filter Cleaning the Document Scanner Close the Transmission Cover WorkCentre Pro 665/685/765/785 Cleaning the Developer Assembly and the Surrounding Parts 023 065 To clean the Paper guide To clean the Transfer Wire and Discharge WireTo clean the Developer Assembly 026 027 029 Laser Beam Window Cleaning the Charger Wire and the Laser Beam WindowCharger Wire To clean the Laser Beam Window To clean the Charger Wire Charger Wire WorkCentre Pro 665/685/765/785 Assembly 027 029 Cleaning the Components as Needed 023 065 Page To clean Contacts To clean the Metering Blade Developer 028 Installing the maintenance kit Specification Product Data SheetJBIG/MMR/MR/MH Process Unit is 750 prints. Supply Toner Cartridge WorkCentre Pro 665/685/765/785 Safety Certification and Environmental Compliance This product must be earthed Laser Safety Information 230v, 50 Hz Nominal Markets Third Party CertificationRadio Frequency Emissions USA 120v 60Hz Nominal MarketsUnique European Certification Approvals and Certification UK Electricity at Work Regulation Question What is the Electricity at Work Regulation?Question Is the Xerox equipment in my premises safe? Question Is Xerox equipment safe?Question I require records of all tests Environmental ChoiceM Environmental CompliancePage Data Coupler Information FCC RegulationsSend Header Requirements Page Canadian Certification Page Index SymbolsINDEX-2 INDEX-3 See also LCD document feeder INDEX-5 See also LCD listen to dial See also menu map levels INDEX-8 See also dial mode INDEX-10 See also contrast default setting See also security INDEX-13 INDEX-14