Manuals / Xerox / Computer Equipment / All in One Printer

Xerox manual Viii WorkCentre Pro 665/685/765/785

Models: 785 665 685 765

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Setting the Fax Receive Options	15-9
Setting the Receive Footer Option	15-9
Receiving Faxes when the Printer is Unavailable	15-9
Receiving Secure Faxes	15-9
Setting the Receive Interval	15-10
Receiving Faxes from the Fax Numbers Assigned to Your Phonebook Only
15-11
Collating and Reducing Incoming Faxes	15-11
Receiving Oversized Faxes	15-11
Receiving Faxes to Your PC	15-12
Setting up a Phonebook	15-12
Assigning an Individual Fax Number to a One Touch Key	15-12
Assigning a Speed Dial or Group Dial Number to a One Touch Key15-14
Editing a One Touch Key Entry	15-14
Deleting One Touch Key Entries	15-15
Presetting a Speed Dial Number	15-15
Editing a Speed Dial Number	15-16
Deleting Speed Dial Numbers	15-17
Presetting a Group Dial Number	15-17
Editing a Group Dial Number	15-18
Deleting Group Dial Numbers	15-18
Saving a Phonebook to Your PC	15-19
Opening a Phonebook File	15-19
Creating Mailboxes	15-20
Creating a Mailbox	15-20
Editing a Mailbox	15-21
Deleting a Mailbox	15-22
Using Department Codes	15-22
Setting up Department Codes	15-22
Changing a Department Code	15-23

viii	WorkCentre Pro 665/685/765/785

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Xerox manual Viii WorkCentre Pro 665/685/765/785

Contents

Xerox Welwyn Garden City AL7 1HL Table of Contents WorkCentre Pro 665/685/765/785 Receiving Documents Dialing MethodsTransmitting Documents Polling Cancelling JobsMailbox Communications Reports Copying Documents 10-1 Viii WorkCentre Pro 665/685/765/785 Troubleshooting 16-1 Appendix a Ordering SuppliesAppendix B Maintaining the Product Energy Star Xii WorkCentre Pro 665/685/765/785 Finding Information in the System Administrator’s Guide SAG IntroductionMailbox Communications Chapter Troubleshooting ChapterPolling Chapter Reports ChapterInformation provided by the User’s Guide Basic Troubleshooting Chapter Environment Specifications aDocument Conventions Send header 1. Inside Outside OffIntroduction Using the Menu Mode Programming the MachineKeys used in Menu Mode Operation Key Key DescriptionFax features Print reports Phonebook setup Self test To program a Menu feature using the scroll keysTo program a Menu feature using the Menu Numbers Menu Flow Map Programming the Machine Programming the Machine Character Entries Keys used to Enter CharactersCharacter Code Table Replacing Characters Entering CharactersCorrecting Characters Enter nameDeleting or Inserting Characters Enter name InsertDirect Access Function Keys Programming the Machine Setting Up the Phonebook Planning the PhonebookPre-setting Speed Dial Numbers Enter speed dial nbr or Back to previous Stop to complete Speed dial number 001Speed dial 001 Fax number 128 max Speed dial 001 Name 20 max Enter nameSpeed dial 001 Alternate fax nbr Fax options? 1. Yes Send Later Subaddress SUB 20 max Subaddress PWD 20 maxLine Selection Modifying or Deleting Speed Dial Numbers Speed dial number 1. Delete Modify RetainPre-setting One Touch Numbers Press one touch key or Back to previous Stop to completeOne touch key 001 Fax number 128 max One Touch key Name 20 max Enter nameOne touch key Alternate fax nbr Fax options? 1. Yes Send later Time Hhmm Fax Speed Line Selection Modifying or Deleting One Touch Dial Numbers One touch key 1. Delete Modify RetainPre-setting Group Numbers Enter group number or Back to previous Stop to completeEnter name Group name 20 max Group number 0025 Enter speed dial or OT Enter to completeProgramming Group Send Phonebook By name Speed dial Group dialEnter group number or Back to previous Enter to complete Deleting or Modifying a Group NumberEnter group number 1. Delete Modify Retain Filling out the One Touch Label To setup Department Codes Setting the Department CodesSet dept. code 1. Yes Enter master code Dept. number01 Dept. name 20 max Set dept. code Recover old data NewEnter name Dept. name 20 max Enter master code Dept. number Master code Enter master code Dept. numberSet dept. code Dept. number Set dept. code Dept. number04 Dept. name 20 max Enter name Set dept. code Dept. number Dept. codeChanging the Department Code Settings Set dept. code Already assigned Dept. number02 Dept. number 1. Delete Modify RetainError correct-ECM 1. On Off Long Original Setting Long original 1m 39 Inches Any lengthBypass Tray Paper Size Setting Redial Count and Interval Setting Interval Number of redialsRedials Interval 01-15 min Redials 00-14Receive Interval Receive interval Interval 00-15minResolution and Contrast Setting Resolution Selection DescriptionFine ResolutionStandard SuperfinePower Saver Setting Super power save Automatic Manual OffPrinter power save 1. On Off Entering time Time 01-60minPrint Density Refuse Junk Mail Setting Refuse junk mail 1. On OffRinger Volume Setting Ringer volume Volume 2 3 4 5 6Alarm Volume Setting Alarm volume Volume 2 3 4 5 6Key Touch Volume Setting Key touch volume Volume 2 3 4 5 6Monitor Volume Setting Monitor volume Volume 2 3 4 5 6When memory full Delete scan pages Send scan pages Send After Scan Default SettingType of send Dial while scan Dial after scan Remote Access Remote Service SettingRemote access 1. On Off Download Download firmware 1. No job in memory AnytimeRDC Password RDC password Set RDC password Password 20 maxSupplies Order Auto supply ordering 1. On OffFax separator page 1. On Off Separator Page Default SettingCopy separator page 1. On Off PC separator page 1. On Off Line Monitor Default Setting Line monitor 1. Always OffProgramming the Machine Receiving Documents Answer mode Auto answer Manual answer Setting the Answer Mode LineBasic Receive Rings to answer Rings 01-*10 Receive only Start/Stop time 0000 Auto Receive Manual ReceiveCollate Fax Advanced ReceiveCollate fax 1. On Off Reduce Incoming Fax Setting Reduce incoming fax 1. On OffReceive to Memory Receive to memory 1. On OffSecure Receive Automatic Secure Receive SetupSecurity code Security On/Off Secure receive Security code Security On/Off Secure receive Security codeSecure receive Start/Stop time 600 Secure receive 1. On OffSecure recv. all day For each day? 1.Yes Monday Secure all day 1. Yes Manual Secure Receive Secure receive Start StopSecure receive 1. Start Stop Printing the Stored Document in Secure Receive Mode12-01-1999 1547 Ready Free memory 80% Printing Discard Extra Setting Discard extra 1. On OffReceiving Documents Dialing Methods 12-01-1999 1347 Ready Free memory100% Dial or press Copy Manual Dial On-hook and Off-hook DialingDial fax number Fax number Communicating Job number 022 5554444 Alpha Dialing Speed dial 001 Keith Doe Co Enter search name Exit to previous Keith Doe Co. −↓Scanning into memory Job number 007 Free memory 91% Speed Dialing Phonebook 1. Speed dial Alpha dial Group dialScanning into memory Job number 041 Free memory 85% One Touch DialingSpeed dial 001 One touch keyScanning into Memory Job number 052 Free memory 82% Keypad Dialing12-01-1999 1347 Ready Free memory92% Dial or press Copy Automatic Redialing Manual Redial Last Number Off-hookManual Redial Last 5 Numbers On-hook Redial last number Enter to startChain Dialing Charge Card Transmissions ProcedureScanning into memory Job number 017 Free memory 100% Manual Group Dialing Manual group Enter fax number, Phonebook Or one touch keyManual group − to previous Enter more Or press Start Transmitting Documents Job Numbers MemoryScanning into memory Job number 047 Free Memory 100% Memory Send or Direct Send Default Mode Memory send 1. On OffMemory Send Scanning into memory Job number Free memory 92% 12-01-1999 1347 Ready Free memory 100% Dial or press Copy12-01-1999 1347 Ready Free memory 85% Load document Direct Send Dialing Job number 5551212Direct send Yes Direct Send with Memory Send SelectedFree memory 80% Enter fax number Manual Send Delayed StartTime Hhmm DD Priority Transmission Line selection Either line Line #1 Line #2 Line SelectionFree memory 100% Enter fax number Fax number 128 max 5151212 + Charge CodesFax number 128 max 5151212 + $$$ Cover Sheet Effective RangeLoad cover image 1. Yes Cover Sheet SetupCover sheet 1. On Off Cover sheet Press Start to storeCover sheet Send Print Sending a Document with a Cover SheetEnter to Name Enter from Name Batching Confirming a Transmission One Time Fax Options Option DescriptionNumber of Pages Number of pages PagesListen to Dial Listen to dial 1. On OffSend then poll Off Send then PollSend then poll Add security code? 1. Yes Transmitting Documents ECM Disable Error correct ECM 1. On OffSecure Send Transmission Secure send OffSend After Scan Enable Send after scan 1. YesTransmitting Documents Advanced Transmissions Using an Account Code Enter account code or press StartAccount Code Default Setting Account code 1. On OffTransmitting Using a Department Code 12-01-1999 Free memory 100% Enter dept. codeResend Stored Fax Default Setting Resending a Stored Fax Start Send to one number Change Fax number 128maxSecure Send Setting ITU-T Relay Communications Initiating Station SetupRelay Station Setup ITU-T Relay TransmissionEnter password Password 20 max Setup password 1. YesSend Relay Box number 20 max Transmitting Documents Relay Boxes Relay Station Presetting ITU-T Relay BoxOriginator End StationsEnter mailbox new# Box number 20 max Program password 1. YesEnter password Password20 max Relay end number Enter phonebook key or one touch keyRelay end number One touch key01 Enter more Or press Start Transmitting Documents Deleting a Relay Box Mailbox setup 1. Done Mailbox deleteDelete mailbox# Box number 20max Transmitting Documents Job Status Key Cancelling JobsStop Key Dialing Job number 006 5551212Cancel Job Key Cancel job Enter to cancel Previous − Next ↓ 12-01-1999 Cancel this job? Job number 043 YesJob number 043 Cancel this job? 1 Direct Send JobsCancelling Jobs Polling Polling CommunicationsStoring a Document to be Polled Storing a Document to be Polled in a Poll-once Box Scan to be polled 1. Poll-once box Multi-poll boxScan to be polled security code Secure fax 20 max Storing a Document to be Polled in a Multi-poll Box Modifying Documents Stored in a Polling Box Cancelling Documents Stored in a Polling BoxSecurity/fax number? Already assigned Delete Add + Retain Poll one number Enter fax number Polling a Remote Document Poll-once or Multi-poll BoxPoll Add security code? 1. Yes Group Polling Load document To poll press StartPoll a group Add security code? 1. Yes Poll a group Security codeContinuous poll Interval 10-70min Continuous PollingContinuous poll Start/Stop time 0800 Continuous poll One touch key46 Enter more Or press Start Continuous poll − ↓ for setting Start/Stop days Mon-FriContinuous poll Security code Deleting Continuous Poll Jobs Already assigned 1. Delete RetainPolling Mailbox ITU-T Communications Mailbox CommunicationsMailbox Reception Reports Local Mailbox ITU-T Mailbox setup Done Mailbox deleteCreating an ITU-T Mailbox Mailbox type Confidential Bulletin board Relay Enter mailbox new # Box number 20 maxDeleting an ITU-T Mailbox Storing a Document in a Local ITU-T Mailbox Mailbox Confidential Bulletin board Relay Box setupDelete Mailbox # Store Confidential Box number 20 max Store Bull. board Printing a Document Stored in a Local ITU-T Mailbox Print Confidential Box number 20 max Print Bull board Deleting a Document Stored in a Local ITU-T Mailbox Sending to a Remote ITU-T Mailbox Remote ITU-T MailboxDelete Confidential Box number 20 max Delete Bull board Mailbox Communications To send to a remote mailbox, press Polling a Remote ITU-T Mailbox Poll Confidential Box number 20 max Poll Bulletin Board Attaching an ITU-T Sub Address Transmitting a Document to an ITU-T Sub Address Polling a Document Using a Sub Address Subaddress SEP 20 maxLoad document To poll press Start Setting Up Reports and Lists ReportsActivity Report Setup Code DescriptionActivity report Set key default Auto print Confirmation Report Setup Confirmation report 1. Always On error Off Confirmation ReportConfirm. memory send 1. Always On error Off Confirmation Report Memory SendShow first fax page 1. On Off Group send report Always On error Off Group Send ReportReports Group poll report Always On error Off Group Poll ReportRelay originator 1. Always On error Off Relay Originator ReportShow first fax page 1. On Off Relay station 1. Always On error Off Relay Station ReportReports Relay destination 1. Always On error Off Relay Destination ReportReports Confirmation Report Override Confirmation reportReception Report Setup Local to mailbox Remote to mailbox Relay stationDescription Activity Report Printing Reports and ListsPrint number 50 1paper 100 2paper 150 3paper ITU-T Mailbox Report Pending Jobs Report Department Code Report Power Failure List Menu Map Press Menu MapSettings Report To print the Settings Report Press Making Copies Copying DocumentsCopy Copies PaperAuto Collate On Press the Exit or Stop key to cancel the copy operation Copying Papertray 1 LT PagesScan Functionality 11-2 WorkCentre Pro 665/685/765/785 PCL Printing Functionality 12-2 WorkCentre Pro 665/685/765/785 Network Functionality 13-2 WorkCentre Pro 665/685/765/785 Internet FAX Functionality 14-2 WorkCentre Pro 665/685/765/785 Using the ControlCentre Setting up the WorkCentre Setting the Machine DefaultsSetting up the Telephone Lines Using the Power Save features Setting the PC’s Date and Time on the WorkCentre Changing Your ControlCentre PasswordSetting the Cover Sheet and Send Header Options Setting the Fax Send OptionsChoosing How to Send Faxes Sending Faxes Using Security Setting the Redial OptionsFaxing Long Originals Receiving Faxes when the Printer is Unavailable Setting the Fax Receive OptionsSetting the Receive Footer Option Receiving Secure FaxesSetting the Receive Interval Collating and Reducing Incoming Faxes Receiving Oversized FaxesReceiving Faxes to Your PC Setting up a PhonebookAssigning an Individual Fax Number to a One Touch Key Using the ControlCentre Editing a One Touch Key Entry Presetting a Speed Dial Number Deleting One Touch Key EntriesEditing a Speed Dial Number Presetting a Group Dial Number Deleting Speed Dial NumbersEditing a Group Dial Number Deleting Group Dial NumbersSaving a Phonebook to Your PC Opening a Phonebook FileCreating Mailboxes Creating a MailboxEditing a Mailbox Setting up Department Codes Using Department CodesDeleting a Mailbox Changing a Department Code Deleting a Department CodeConfirmation Reports Setup Printing ReportsReception Reports Setup Printing the Settings ReportOpening a Saved WorkCentre Settings File Saving the WorkCentre SettingsSaving WorkCentre Settings to a File Creating a New WorkCentre Settings FileSetting up automatic supply ordering Enabling Xerox personnel to perform remote testsFirmware Download Self Test TroubleshootingAuto test Individual test Print test Troubleshooting Calling for Service Error Messages and Codes16-4 WorkCentre Pro 665/685/765/785 Troubleshooting Error Codes Code Probable Cause Corrective ActionWorkCentre Pro 665/685/765/785 16-7 Device Error Codes Code Description Replace PartsPaper Jam Code LocationRemove any documents from the Document Tray Documents Open the Right Side Cover and remove any jammed paper 067 WorkCentre Pro 665/685/765/785 16-13 Right Side Typical Causes Recommended Procedure Document Jams Document JamRemove all documents from the Document Tray Documents 073 Status Code Table G3 5 0Transmission Problems Problem Check ItemsReception Problems Image Quality Problems with envelopesCommunications failure 16-22 WorkCentre Pro 665/685/765/785 Ordering Supplies Ordering SuppliesSupplies Setting up the destination Setting-up Automatic Supplies OrderingOrdering Supplies Automatically WorkCentre Pro 665/685/765/785 Entering the part details Select supplies 1. Toner DrumEnter part number 20 max Enter quantity QuantityEntering ordering details Enter ship to name Name 40 max Enter contact name Name 40 maxEnter tel number Tel number 32 max Enter ship address Address 64 maxPrinting the order form Replacing the Paper Maintaining the ProductTo replace the paper 039 Push the paper tray all the way into the machine Replacing the Toner Cartridge and Fuser Cleaner To replace the Toner Cartridge065 098 093 Assembly 026 027 029 To replace the Fuser Cleaner 076-1 076-2 101 Replacing the Drum Unit To replace the Drum UnitDeveloper Assembly 026 028 To replace the Ozone Filter Cleaning the Machine Cleaning the Cabinet and Ozone Filter Cleaning the Document Scanner Close the Transmission Cover WorkCentre Pro 665/685/765/785 Cleaning the Developer Assembly and the Surrounding Parts 023 065 To clean the Transfer Wire and Discharge Wire To clean the Paper guideTo clean the Developer Assembly 026 027 029 Charger Wire Cleaning the Charger Wire and the Laser Beam WindowLaser Beam Window To clean the Laser Beam Window To clean the Charger Wire Charger Wire WorkCentre Pro 665/685/765/785 Assembly 027 029 Cleaning the Components as Needed 023 065 Page To clean Contacts To clean the Metering Blade Developer 028 Installing the maintenance kit Product Data Sheet SpecificationJBIG/MMR/MR/MH Process Unit is 750 prints. Supply Toner Cartridge WorkCentre Pro 665/685/765/785 Safety Certification and Environmental Compliance This product must be earthed Laser Safety Information 120v 60Hz Nominal Markets Third Party CertificationRadio Frequency Emissions USA 230v, 50 Hz Nominal MarketsUnique European Certification Approvals and Certification Question What is the Electricity at Work Regulation? UK Electricity at Work RegulationQuestion Is Xerox equipment safe? Question Is the Xerox equipment in my premises safe?Question I require records of all tests Environmental Compliance Environmental ChoiceMPage Send Header Requirements FCC RegulationsData Coupler Information Page Canadian Certification Page Symbols IndexINDEX-2 INDEX-3 See also LCD document feeder INDEX-5 See also LCD listen to dial See also menu map levels INDEX-8 See also dial mode INDEX-10 See also contrast default setting See also security INDEX-13 INDEX-14