Using the Hospitality features | Nortel Networks 6.1 manual

x / Table of Contents

Feature notes 182

Using the Hospitality features 185

Hospitality passwords 185

Desk pswd 185

Cond pswd 186

Room/desk information 186

Programming room information 187

Using the room/set programming 188

Programming the alarm feature 190

Using the Administration set to control alarms 191

Using the alarm 192

Canceling an alarm 192

Turning off an alarm 193

Telephone features 195

Installing Business Series Terminals 195

Mounting a Business SeriesTerminal on the wall 196 Installing Norstar telephones 198

Naming a telephone or a line 200

Moving telephones 200

Stopping calls from ringing at your telephone: Do Not Disturb (DND) 201

Stopping calls 201

Refusing to answer a call 201 Canceling Do Not Disturb 201 Using Do Not Disturb 201

Using Background Music 202

Turning Background Music off 202

Using the device attached to the internal analog terminal adapter 203

Using a data communication device with th e I-ATA 208 Turning off tones that can interfere with data transmissions

208

Programming answering machines or modems to answer calls automatically 209

Compact ICS 6.1 System Coordinator Guide

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Nortel Networks 6.1 manual Using the Hospitality features, Telephone features

Contents

Compact ICS System Coordinator Guide Page Table of Contents Iv / Table of Contents Making calls Auto Attendant Handling many calls at once Transferring calls Forwarding your calls Communicating in the office Tracking your incoming calls Customizing your telephone User Preferences Programming Hunt Groups Using the Hospitality features Telephone features Using System features Isdn Xii / Table of Contents Troubleshooting General System featuresCommon feature displays Index Xiv / Table of Contents Using this guide Understanding programming Before you start What you’ll need to do programming Using ButtonsBusiness Series Terminal T7316 Business Series Terminal T7316E Business Series Terminal buttonss Usingthe buttons under the display Display buttons Programming overlay Attd set Business Series Terminal with overlay Series terminals overlay Placing the programming overlay on M-series terminals Map for working in programming Programming map Programming map Starting and ending a session FeaturePassword Programming map Display digitsY Ending a sessionEnd of session Entering letters and numbers using the dialpad 1200pm Press FeatureChanging the time and date on the display Minutes00 Hour01Hour Minutes Adding or changing a system speed dial Begin the programming session Add or change the telephone number Choose a speed dial codeSelect a line for the speed dial code Display digitsN Program a name for a speed dialChoose what shows up on the display NameSys Spd Di NameS Changing the name of a telephoneName NameSAVINGS BA Change the name of a telephone Changing the name of a line Change the name of a line 2525 Making changes to Call Forward No AnswerNameLOCAL Capabilitiesˆ Fwd no answerˆ Forward delay4Forward delay3 Fwd toNone Making changes to Call Forward on Busy Fwd on busy ¤‹ﬂ›¤ﬂ‹›› Making Changes to Do Not Disturb on Busy Frequently used programming operations To end What would you like to do next? Answering incoming calls with Hunt Groups Answering callsAnswering an incoming call What line indicators mean Line buttons FlashrateindicatorsforT7316eandKIMicons Rings you may hear Sorting calls by distinctive ring patterns Answering calls at a prime telephone DND from DND transfer DRT Line001 Line001 callback Expanding telephone button capacityDisplays Line001 to prime Line002Line052 Using a CAP module Customizing your CAP module Indicator is off when a telephone has Using a KIM as a central answer positionIndicator is on when the telephone has Monitoring telephones with the CAP module Norstar T7316E telephone with added KIM At this point, do one of the following Cold starting the KIMUnplug and replug the T7316E line cable KIM single-module cold start EKIM button programming for CAP Customizing your KIM moduleKIM multi-module cold start Terminals&Sets displays Monitoring telephones from the CAP Release buttonHearing aid compatibility You do, you disconnect the call. Use Instead Using Call Information for a particular call Viewing information about a call on the display Displaying Call Information for a call on hold Displaying Call Information before or after answeringPress Display shows ˆSelect a call Changing what information is shown first about a call Picking up a call ringing at another telephone Answering any ringing telephone using Directed PickupPress Group Pickup cannot be used to retrieve a camped call Already joined Changing a pickup group for a setPickup denied Answering a call using Trunk Answer Pickup Answer DNs and Answer keys Disconnecting one party Creating a Conference Call Put on hold Press Independently holding two callsOn hold You can re-establish the conference Take one call off hold Parties only Splitting a conferenceRemoving yourself from a conference Conf. on hold Line001 Canceling Group ListeningListening to a call as a group Press held line Using handsfree/mute Answering calls without lifting the handset Changing a regular call to handsfree Making calls without lifting the handsetMuting handsfree Changing a handsfree to a regular call Using handsfree On models with separate handsfree and mute buttons HandsfreeAuto Changing handsfree for a telephoneHandsfreeNone HandsfreeStd Button.¤‹ﬂ›ﬂ¤ﬂﬂ‹›› Changing handsfree answerback for a telephone Creating a conference by releasing privacy Turning Privacy on or off for a callMaking a call private By pressing Checking call length using Call Duration TimerOr how long you have been on your present call 72 / Answering calls Busy Making calls95551234 Expensive route Hidden number Line denied Line001 CallingCant ring again Do not disturb Restricted call Ring Again? Choosing a line using a line buttonLine pools Select a line Using a line pool to make a call Press Enter a line pool access code Changing how you dial your calls Using Standard DialUsing Automatic Dial Making calls from an Isdn terminal When the internal number you have called is busy Using Pre-dial Call blocked Making a priority callGiving a telephone the ability to make priority calls Please wait Press To cancel a Ring Again request Using Ring AgainCanceling Ring Again Turning on Ring Again Cant ring again Ring Again? YES no Exit 82 / Making calls Auto Attendant System Answer Custom Call Routing CCR CCR groups Direct extension dialing Customizing System Answer and CCR Turning System Answer on or off System Answer Press Change or Turning CCR on or off Basic password the default passwords areChoosing the attendant telephone Changing the language for System Answer CCR Press ≠, ‘, and ≠ Setting ring delay before System Answer takes a callPress ‘twice. The display shows System Answer… Adding/removing telephones from CCR groups Assigned , Unassgnd Using the pre-recorded greetings Using customized greetings for System Answer and CCR CCR, Bus. open CCR, Bus. closed Time available for customized greetings Mode User Want to record your own greeting User Auto Attendant Programming or changing CCR destinations Storing a number on a memory button for Autodial Time savers for making callsPress To program an external number or Using intercom as the line for Autodial Quit Bksp Program and Hold Using Last Number RedialPreventing a telephone from using Last Number Redial Program and OK Using Speed Dial No last number Adding or changing a User Speed Dial Changing and adding System Speed DialsEnter digits You are finished, press Saving a number Using Saved Number RedialPreventing a telephone from using Saved Number Redial Dialing a saved number Hidden number No number saved Listening on hold Using HoldHandling many calls at once You can temporarily suspend a call by pressing Holding a call exclusively Using Call QueuingOn hold Using system-wide call appearance Swca ‹ﬁtelephone Incoming calls Swca indicators, call status states auto assign Outgoing calls No free call keys Transferring calls Using the transfer featureWhen you are ready to complete the transfer, press Or Join Transferring a call Transferring external calls Canceling a transferOr Cancl Invalid number 2122No reply Line001 hung up Line00121 Transfer to2 Using Camp-onTransfer denied Camp max Parking a call Retrieving a parked call Using Call Park Using Callback 118 / Transferring calls Forwarding your calls Canceling Call ForwardUsing Call Forward at your telephone Forwarding your calls to with Norstar Overriding Call Forward Changing the automatic Call Forward settingsChanging the delay before a call is forwarded Changing Forward no answer Forward on busy DND on Busy Call Forward and Voice Mail Forward denied Turning on Line Redirection Line RedirectionAll the lines on your telephone light up before pressing Allowing a telephone to redirect calls Canceling Line RedirectionYou can turn the redirect calls feature on and off Press Select the lines you no longer want to be redirected Turning the redirect ring for a telephone on or off Displays while redirecting lines Displays while canceling redirection How Line Redirection is different from Call Forward Using Line RedirectionTo process 128 / Forwarding your calls Paging Communicating in the officeMaking a page announcement Activating and deactivating the ability to Creating page zones Tip Sending a message Sending messages using the displayUsing Page with external paging equipment To. The display shows Message for you Viewing your messages Canceling a message you have sentReplying to a message Viewing messages you sent Cancel deniedRemoving items from your message list ClearedLINENAM P0603544 Compact ICS 6.1 System Coordinator Guide Using Voice Call Answering a Voice Call without touching your telephone Dial voice call Canceling Voice Call DenyVoice call Microphone muted 138 / Communicating in the office Using Call Log Tracking your incoming calls Logging a call manually Call Log optionsPress Or Next to change the option Viewing a Call Log item Deleting old log items autobumpingViewing your Call Log Erasing log items Making a callusing Call Log Creating a password to your Call Log Password Changing your Call Log password1Unknown name Calls bumped Hold or release Use Setname Jan 900a 1Unknown number49/1234567890123 Line001 ¯27 Using Voice mail 146 / Tracking your incoming calls Customizing your telephone Finding out what a button does using Button InquiryFeature name 123456789012345 You cannot program Onto a Memory button Changing the language on the displayEnglish Press French Press Spanish Press Programming feature buttons Programming a feature code onto a memory buttonPress Press the feature button Or OK to erase the button Feature moved Feature codeEnter code Applying button labelling ‘‘Finding out what a button does using Button Inquiry’’ onLabeling your set Business Series Terminals Unlabeled, clear button caps Identifying the telephonesNorstar button caps Pre-printed, colored button caps in green or gray T7316E BST upper buttons Square template T7316E Business Series Terminal button defaultsT7316E BST lower buttons Square template T7316E BST upper buttons Hybrid template T7316E BST upper buttons PBX templateT7316E BST lower buttons PBX and Centrex T7316 Business Series Terminal button defaults T7316 BST upper buttons T7316 BST lower buttons Set221 Set224 Set222 Set225 Set223 Set226 Line1 CallFwd 01∂ 01Line1 02† 02ø 07 µ CallFwd M7310 telephone button defaultsM7310 lower button assignments 05π M7100 and T7100 telephone button defaults M7310 dual memory buttons M7208 telephone button defaults Tip The default Page button activates General Page option M7324N memory key assignments Square Hybrid Default button assignments Rules of default button assignment Moving line buttons Or calls indication Adjusting the Ring volumeChanging the type of ring Restoring the messages and calls indication 164 / Customizing your telephone User Preferences Using User PreferencesEnter the Basic password the default passwords is Press ‘to move through all the telephones on the system Changing button programming Display buttons used in button programming Changing a User Speed Dial Changing the language used on the display Changing Call Log optionsChanging how calls are dialed Making the display lighter or darker B02#Reply Msg 10+24 buttonsB01L06Line CodeF#65 170 / User Preferences Programming Hunt Groups Adding or removing members from a group Group Press To exit or ‘to continue programming At Hunt groups, press ≠. The display shows Show group 174 / Programming Hunt Groups Setting the distribution mode Setting the hunt delay Programming busy line setting Programming the queue time-out Programmingthe overflow set Allowing/disallowing an auxiliary ringer Setting the nameRinger Hunt Group Assigninga distinctive ring pattern to a Using Silent Monitor Other Join Exit Other Leave Exit DN Idle Feature notesNeed I/C key Programming Hunt Groups 184 / Programming Hunt Groups Press ADMIN. The display shows Using the Hospitality featuresHospitality passwords Desk pswd Press ‘until the display shows Hospitality Room/desk informationCond pswd There are two aspects to programming room information Programming room information Service timesPress ≠ . Show set displays At the Hospitality heading, press ≠until Service time Using the room/set programmingSetting dialing filters by room state Press To exit Using the admin set Setting the room conditionUsing the room set To indicate Set to srv done Press ‘. Attn duration 15 displays Programming the alarm featureTerminals&Sets¤‹ﬂ›ﬂ Press ‘. Time format12 hr displays Using the Administration set to control alarms Enter time Using the alarmCanceling an alarm Hhmm Turning off an alarm 194 / Using the Hospitality features Installing Business Series Terminals Telephone featuresInstalling the Business Series Terminal connections Mounting a Business Series Terminal on the wall Mounting a Business Series Terminal on the wall Mounting a Business Series Terminal using the stand Installing Norstar telephones Installing a Norstar telephone Mounting a Norstar telephone on the wall Naming a telephone or a line Moving telephones Stopping calls Refusing to answer a callCanceling Do Not Disturb Allow calls Turning Background Music off Using Background MusicHave it attached to your ICS Some telephones, you use Flash instead of handsfree/mute ˚‡ﬁ ˚‡›˚‚⁄ Telephone features Conference ˚‡⁄ ˚‡·˚ﬂ¤ ˚ﬂ· ˚¤ Cancel ˚£¤˚ﬂ‡ ˚‚‚ Using a data communication device with the I-ATA˚‡¤ Device. Enter ˚ To turn the tones back on Troubleshooting for the device attached to Using the I-ATA with modems and fax machinesMight be with the data communication device 210 / Telephone features Isdn Line access from an Isdn terminal Isdn BRI featuresNetwork Name Display for BRI Name and number blocking for BRI Service provider featuresWhen activated Allows you to block the outgoing name Call Forward Automatic Recall Calling the number your calls are forwarded toAutomatic Call Back Mcid profile Network Call Diversion profile Isdn BRI terminalsMcid prompts Isdn applications Internet and database access Leased line backupLAN to LAN bridging 218 / Isdn Preventing certain calls from being made Using System featuresUsing alternate or scheduled services Making additional telephones ring Turning Services on and off Press ≠. Ringing Service displays Turning Services on and off using feature codesPress ‘twice. Services displays Press ≠and use Change to set the Service to Manual To turn on a Service To turn off a Service Sched Ringing No services onSched Restrn Sched Routing 224 / Using System features Give Using passwordsUsing a Basic password Programming Changing passwords Clearing a Call Log password Desk pswd Hospitality passwordsSilent Monitor password Cond pswd Changing the direct-dial telephone assignments Using special telephonesDirect-dial Press ≠at Terminals&Sets Bypassing a Hotline You can set up a telephone as a hotlineHotline Making a telephone a hotline telephone Press ≠ at Terminals&Sets Control telephoneSM Supervisor Intrnl , or Extrnl Using Set lock Changing Set Lock programming for a telephone Turning the auxiliary ringer for a telephone on or off Using an auxiliary ringerFull Preventing a telephone from using Link Using Host System dialing signalsLink While on a call, press PauseLong Tones Sounds for as long as you hold down the button Run/Stop Long Tones Wait for Dial Tone Using tone dialing for a callInvalid code Using your Norstar system from an external location Controlling access to your Norstar system Class of Service COS Direct inward system access DisaMaintaining security Accessing Norstar remotely over the public network Tones Using Class of Service COS passwords Changing your Class of Service Invalid Password 242 / Using System features Hunt Groups General System featuresDisconnect supervision Internal numbers Line assignment Target line Overflow call routing M7100 and T7100 telephones One-line display Memory buttonsSubstitutes for display buttons Prime line Volume barPrivate lines 248 / General System features Testing the telephone TroubleshootingUsing the alarm telephone Reporting and recording alarm codes Testing the speaker in the telephone handset Testing the telephone displayTesting the telephone buttons Handset test Testing the telephone speaker Testing the telephone headsetTesting the power supply to a telephone 252 / Troubleshooting 1234567890123 Common feature displaysYou may see the following displays when you use a feature 3921 Call 21? Pick up receiver Priority Release a call Use line pool? No free lines No line selected Use21 Incoming only Symbols Index ËÍ‰ÂÊÈ˜‰ﬂﬂ Access denied Basic password 16, 165, 225 Bksp Ways to make a 73 Call 221? ATA feature code 204 Call tracedATA feature code 204 Cant ring again 74, 81 Cancel Camp denied 115 Camp max 114 Camp to 115 Camped 115 Camped CAP Did 264 / Index Using Swca keys 107 Hold or release 144 Hold or release Hunt Groups Incoming only 256 indicators KIM Line 001 waiting Maintaining security 238 Make calls first 255 making calls Not allowed Not available 215 No line selected 254Positioning on the set 22 Override Queuing 78 Priority denied 79 Priority223 255 Privacy Quit Release a call 115 Release a call 255 Release button 19 Show Swca ÊÈ˜‰ P0603544 02 ËÍ‰Â Videoconferencing 216 View Heading Show Backup programming overlaysT7316 Back Next Heading Show