Panasonic KX-TVP200 Checking Operation, Voice Mail, Mailbox Groups, To establish a mailbox group

5.2 PORT SETTING OPTIONS

5.2.5 Checking Operation

After you have entered and recorded all menus, it is important to try the programme yourself to see that all functions perform properly. Dial into the system and try all the choices to see if you are routed correctly. Verify that each menu choice works as it should.

5.2.6 Voice Mail

Voice Mail service is a message-taking service that allows non-subscribers to leave messages for subscribers. This service is often assigned when incoming calls are answered by a live person. This person can then send the caller to the Voice Mail service if desired.

Callers can access Voice Mail service by:

•Voice Mail Port—This service can be programmed independently of any or all ports of the VPS. Callers reaching these ports immediately access Voice Mail service.

•Voice Mail Trunk—This service can be programmed on a per trunk (outside line) basis. Callers reaching these trunks (outside lines) immediately access Voice Mail service.

•Service Access Command—A caller can switch to Voice Mail service by dialling [#6] during a call.

•Via Custom Service—This service can be assigned to a keypad digit within a Custom Service. After pressing this key, the caller enters Voice Mail service.

5.2.7Mailbox Groups

This programme allows a message to be delivered to several mailboxes at once. The message activates the message waiting lamps on all of the proprietary telephones. These mailboxes may be assembled into a list called a System Group Distribution List. The Message Manager can record a voice label for each System Group Distribution List (see D6 RECORDING MESSAGES). There are 20 groups available, and each group list can have up to 20 entries.

To establish a mailbox group:

1.From the System Administration Top Menu, Type [1-5-1-1-1](Program-System Parameter-System Group Assignment-Mailbox Group-Enter).

2.Assign a List Number to the Mailbox Group. This number can be from 2-5 digits (same as mailbox numbers). This number must be an unused number. In other words, the number assigned to this group cannot be the same as another System Group Distribution List number or mailbox number. For example, we will use the number 250.

There are 2 ways to use a System Group Distribution List:

Option A:

For inside messages: The System Group Distribution List number can be designed so that any subscriber can press [2] and then enter the list number (which is [250] in this example) to deliver a message. The message will be delivered to all specified mailboxes.

Option B:

For outside messages: The System Group Distribution List number can be designed as

a custom greeting for incoming callers. For instance, the greeting might be: "To leave a

120 Installation Manual