Panasonic KX-TVP200 installation manual Setting UP Mailboxes, Recording Personal Greetings

6.2 SETTING UP MAILBOXES

6.2SETTING UP MAILBOXES

The following steps complete the basic installation of the VPS. For each mailbox on the system, a No Answer, Busy, and After Hours Greetings should be recorded, as well as the Owner’s Name and Password. Please follow the steps below to set up the mailboxes accordingly.

6.2.1Recording Personal Greetings

•The No Answer Greeting plays whenever the caller enters your mailbox during business hours.

•The Busy Greeting plays when the caller is told your line is busy and then elects to leave a message in your mailbox.

•The After Hours Greeting plays whenever the caller enters your mailbox when the VPS is in Night Mode.

1.Dial the Extension Number of the VPS.

2.When the VPS answers, Press [#6] and Dial the Number of the mailbox for which you wish to record Personal Greetings.

3.Enter your Password (if programmed), then Press [#]. You are now inside the mailbox.

4.Press [5] for Mailbox Management.

5.Press [1] to change the Personal Greetings.

6.Press [1] again to change the No Answer Greeting.

7.The system will then say: "No Answer Greeting is not recorded. Record greeting at the tone".

8.State your Greeting at the tone.

Example: "Hi this is Tom. I am away from my desk right now but please leave a message at the tone and I will return your call as soon as possible".

9.Press [1] when finished.

The system gives the options of reviewing, accepting, or erasing the message.

10.Press [1] to review the greeting.

11.Press [2] to accept the greeting.

12.The system will then play the menu for changing the No Answer Greeting, Busy Signal Greeting and the After Hours Greeting. Record the Busy Signal Greeting as you did for the No Answer Greeting.

13.Continue on to the After Hours Greeting and hang up when finished.

6.2.2Recording the Owner’s Name

1.Dial the Extension Number of the VPS.

2.When the VPS answers, Press [#6] and Dial the Number of the mailbox to which you wish to record the Owner’s Name.

Installation Manual 141