Setting Mailboxes | Panasonic KX-TVP200 manual

5.5 SETTING MAILBOXES

Note

Depending on the PBX extension numbering, the mailbox numbers might be 2- to 5- digits long.

Installation Manual 135

Image 135

Panasonic KX-TVP200 installation manual Setting Mailboxes

Contents

Model No. KX-TVP200 Installation Manual Installation Manual Important Information Model no Serial no Trademarks Precaution For Your Safety Please Read the Following Text Carefully Installation Manual Table of Contents Integrating the VPS with the Panasonic KX-TD Digital PBX Final Setup System Features Glossary Voice Processing System Overview Why Voice Processing? What the VPS can and Cannot doBasic Operations Time table Overflow function Disa message from a Disa card VPS LimitationsVPS does not support UCD functions System Administration System ManagementSubscriber Use Main Cabinet System BasicsGeneral System Components Ports 1-12 are at TNV System Components Mode Rotary Switch Position Additional FunctionHard Disk Drive CPU Board Which Phone Systems are Compatible? Installer Equipment and Software Requirements SpecificationsHardware Expansion Capabilities Recommendations for System Configuration PBX VPS Inband/None Integration Voice Mail IntegrationConnection Examples DPT Integration Assigned as DPT VPS ports Connection Example KX-TVP204 Do not connect the even-numbered jacks on the KX-TVP102 card Connection Example KX-TVP102 3, DPT Integration Mode Connection Example KX-TVP102 3, Inband/None Integration Mode Voice Mail Integration Installation Installation Safety Precautions Wiring Environmental Requirements Unpacking Mounting the VPS on a Wall Mounting on a Wooden WallMounting on a Concrete or Mortar Wall Install the 3 screws included accessories into the rawlplugs Frame Earth Connection Installation Steps Installation Steps Expansion Capabilities of the VPS Installing Port Expansion Cards KX-TVP102 or KX-TVP204Installing the KX-TVP102 or KX-TVP204 Port Card Port Expansion Cards Anasonic KX-TVP102 Card KX-TVP204 Card Modular Plug Connection Connecting to the PBXConnections Opening the Ferrite Core KX-TVP204 Not available KX-TVP102 Port CardsExpansion Capabilities Inband/None Card Configuration Examples DPT Integration Pattern No Total NumberPort Ports Requirements for Connecting Programming Terminal Connecting the RS-232C CableTerminal Connection 3 RS-232C Signals Data Terminal Ready DTR- output Integrating the VPS with Panasonic KX-T Phone Systems How the VPS and the PBX Communicate DPT or Inband Signalling?Why Integration is Important Guidelines for Integration Message Waiting Notification from an SLT Extension to extension Touchtone SignallingPBX Requirements for Integration Single Line Tip/Ring Port Circuits Follow-on ID or Called Party ID Screened Transfer from an SLT General Guidelines and Definitions PBX Parameters and Port Settings2 RS-232C Settings Port Settings Alternate Extension Transfer Sequence Integration ModeOperator Transfer Sequence Extension Transfer Sequence Release Sequence for Call Waiting Inband SignallingCode Call State Sent to the Voice Mail Port When Default Digit Translation Table Parameters PBX Parameters and Port Settings FTX FTX a VPS Programming for Inband Integration UK version KX-T1232 does not support Inband Integration Recommended outside CO line feature settings KX-TD500 Programming for Inband Integration Assign Extension Group No. for the port Set Card Status to INSScreen output Go to the 1-3 Extension Port Assignment screen Assignment of the extension line to be connected to the VPS Go to Recommended Settings Recommended Settings Assignment of Irna Intercept Routing No Answer destination Assignment of Irna Intercept Routing No Answer timer Screen output Please Set First Ring Delay Timer to 5 s default 0 s Assignment of Irna Intercept Routing No Answer timer Screen output System Data Programming Main Menu Choose Station Setting from the Station MenuMain Menu Choose Station from the System Data Programming Main Menu Choose Hunting Group Setting 1 from the Menu Station Setting DDI CO Line Setting Connecting the VPS with Panasonic KX-T Series PBXs Connecting the VPS with Panasonic KX-T Series PBXs Integrating the VPS with the Panasonic KX-TD Digital PBX Guidelines for DPT Integration Why DPT Integration is Important DPT Integration Features KX-TD500 Programming for Digital Integration Go to the 1-1 Slot Assignment screenSet Status to INS Assignment of the ports to be connected to the VPS Select TVP200-1 in the Type menu Go to the 1-4 VPS DPT Port Assignment screen Assign Extension Group No. for the port Communication Parameters 9600, 8 Bit, None Cause Remedy CustomisingSystem Ascii Terminal On Line MODE** is displayed KX-TD500 Programming for Digital Integration Software Verification From the SYS-PGM no ? screenEnter = the port number you entered in programme 126 or Enter 126 orPress Store Enter 127 or Card Test System Setup Installation On Line MODE** is displayed Sample display DB data PC Empty Version Choose Voice Mail Integration from the System Menu Choose System from the System Data Programming Main Menu Voice Mail Integration Installation Manual Installation Manual Live Call Screening LCS Programming Common DPT Integration Features and Setup ProceduresLive Call Screening Password Assignment Live Call Screening Password Cancelling Conditions None Enter the jack number. Screen output # Stop Rec= the jack number you entered Screen output Hands-Free or Private Click Apply To cancel the password, erase the 3-digit numberLive Call Screening Assignment via PC Programming Hands-free Screen output LCS Cancel Dial 85 or 92. Screen output LCS Press StoreDial 86 or Dial 84 or Dial 83 orScreen output 2Way-Rec = The extension number you entered Button Assignment via PC Programming Screen output Click OK or Apply Live Call Screening Password ControlLive Call Screening Activation Example screen output TWR Two-Way Recording into Mailbox TWT Two-Way Transfer into MailboxRestriction on TWR/TWT Activation Customising the System Recording Messages Quick SetupStarting UP Before Programming PBX Type Press Enter Starting the Quick SetupPBX Type Required Procedures Screen output Extension Numbers for Mailboxes Extension Numbers of VPS Ports Screen output Creating Mailboxes Mailbox numbers displayed on this screen Length of mailbox numbersExample Password Setting Screen output Port Service Setting Screen output Activating the Quick Setup Screen output Date and Time Setting Screen output Screen output when Quick Setup is finished Sample Custom Service Tree Port Setting OptionsCustom Service Setting Example Sample Custom Service Message Intercom Paging Custom Service FeaturesSample Custom Service for Foreign Languages Time Service Disconnect Parameter Custom Service ProgrammingRS-232C Settings Port Setting System None Keypad Assignment Options Entry Function Description Value Range Description/Function DefaultExtn Others None Message Manager’s mailbox might be 98, 998, 9998, or Enter Custom Service Number you want to recordRecording Menus Entry Function To establish a mailbox group Checking OperationVoice Mail Mailbox Groups Return to the Main Program Menu Interview ServiceExtension Groups To establish an extension group Department Dialing Service Automated AttendantTo structure an interview mailbox Operator Service System Greeting Setting PortsPort Service Menu Enter the data using the table below as a guide User Department Dialing Return to Program-Service Setting-Auto. Attn. Setting MenuAutomated Attendant Parameters Automated Attendant Menu Operator’s Parameters Enable 998 HoldAfter playing Thank you for calling Caller Select Entering a Mailbox Setting MailboxesMailbox Setting Menu From Mailbox Setting Menu Enter the data using the following table as a guide Parameter Value Range Description/Function Default TelephoneContinuously No Use Password Reset Deleting a MailboxMailbox Listing Setting Mailboxes Training the Subscriber Final Setup Company Greetings Enter #6 998,5,1 Accessing the Message Manager’s MailboxMain Menu of Message Manager’s Service Access the Message Manager’s Main Command Menu Customising User Prompts Enter #6 998,5,6 Custom Service Greetings Enter #6 998,5,4Access the Main Menu of Message Manager’s Service Press 4 to change the Custom Service Menu Message MANAGER’S Mailbox Mailbox Dial the Extension Number of the VPS Setting UP MailboxesRecording Personal Greetings Recording the Owner’s Name State the Owner’s First and Last Name at the tone VPS tells you the customer’s namePress 2 to accept Press Return or Enter From System Administration Top MenuBacking UP the System Following steps are for HyperTerminal as an example Backing UP the System System Maintenance and Troubleshooting System Administration Top Menu-4 Initialising the SystemTo initialise the system, follow the menu path as shown Type \ Type Y this places the VPS in the off-line mode System Administration Top Menu-3 Utility Commands Type ONLN, then Press Return Set Password PassOff-line Set Ofln On-line Set Onln Set Time Time Type 1 orType TIME, then Press Return Type ELOG, then Press Return Error Log Display ElogPrint Reports at Specified Time Pset Type PSET, then Press Return Error Indications at System Startup Disk Storage Space is NOW Saving the System Data to the Backup Device SaveHDD System Error Error and Warning Indications During System Operation Press Return Type SAVE, then Press Return Type LOAD, then Press Return Loading New or Saved Data to the VPS Load Program Version Display Vers Custom Service Report CrepThis command is only valid when in the Ascii Terminal mode Print All of the VPS Parameters Gprn Custom Service Menu Access Count Clear Cclr Modified Prompt List Mplt Setting Minimum Recording Length MRLMinimum recording length can only be set using this command Message Waiting Lamp Retry Times MWL Utility Command List Help Will not be HeardType HELP, then Press Return Type QSET, then Press Return Quick Setup QsetQuick setup requires VT100 emulation software Circuit Condition Display Lmon Touchtone Information Display Putd Means enable for the port means disable for the port Wait for Caller ID Wcid Sample displayType WCID, then Press Return Mailbox Assignments System Administration Top Menu-2-1System Administration Top Menu-2-2 System Reports COS COS Class of Service AssignmentsSystem Administration Top Menu-2-1-1 System Administration Top Menu-2-1-2 System Service Report System Administration Top Menu-2-1-3=LIFO, F=FIFO Call Account Report System Administration Top Menu-2-1-4 Port Usage Statistics Clear System Administration Top Menu-2-1-5System Administration Top Menu-2-2-1 Port Usage Report Disk Usage Statistics Clear System Administration Top Menu-2-1-6System Administration Top Menu-2-2-2 Disk Usage Report System Administration Top Menu-2-1-7 Mailbox Usage ReportMailbox Usage Statistics Clear Fax Call Report System Administration Top Menu-2-2-3System Administration Top Menu-2-1-8 System Administration Top Menu-2-2-4 System Reports Troubleshooting Guide Outside call Unable to accessLine disconnection occurs While transferring an Operate Unable to call OperatorConnected terminal RS 232C port does not Specifications Specifications System Features Table A-1 A1 System Features Attendant Parameters ADMINISTRATION-SERVICE SettingsIncoming Call Services Automated Outgoing Call Services Message Waiting ADMINISTRATION-SETTING COS Class of ServiceParameters To the messages from assigned numbers left Send to it a callback number. The callback Company Greeting SettingSystem Administration PORT/TRUNK Service Administration Cclr Options VPS with Panasonic KX-TD Digital PBX ADMINISTRATION-SETTING COS Class of Service Parameters Or immediately. This feature also permits Messages KX-T Phone Systems VPS with Panasonic Until the subscriber answers Are able to record questions directly into their Feature Description References That do not have a telephone Setting COS Class Service Parameters D2 Managing the GeneralDelivery Mailbox Notification Message Waiting Message Waiting Notification Thank you for calling Disconnect Message*1-caller is COS Class of Service Parameters Reply to Message Sender-permits ADMINISTRATION-PORTTrunk Service Delivering Messages FWD Busy or No Answer-Forward all Forwarding SETOutside Line Manual Break Mode-Operates only Manual Lunch Mode-Operates only System Administration Setting COS Class Service Parameters System ClockUsage System Reports VPS ADMINISTRATION-PORT Trunk Service English System Administrators Guide Other RS-232C Terminals Ascii Terminals B1 System NavigationKeyboard Use VT100 or Compatible Terminals Programming Guidance Using the Interface Programming Menu Structure Diagram Enter Delete Listing Editing Mailboxes B2 System ADMINISTRATION-MAILBOXES Table B-4 Parameter Value Range Description/Function Default Notification Setting-Device 1, 2, or Notification Setting Remote Call Forward to CO Deleting a Mailbox System Administration Top Menu-1-1-2-Mailbox No Listing Mailboxes Resetting a Mailbox PasswordSystem Administration Top Menu-1-1-3-Mailbox No System Administration Top Menu-1-1-4 COS Nos -62 for subscribers Class of Service SettingSystem Administration Top Menu-1-2-COS No.1-64 System Administration Top Menu-1-2-COS No.1-62 Lifo Table B-7 Parameter Value Range Description/Function Default Yes FeaturesTo end recording, hang up or press 1 for more To pause and restart recording, press CID MWL Disable Move 0030 System Administration Top Menu-1-2-COS No.63-64 COS Nos & 64 for Managers100 To be set include Beeper Callback No. Entry Mode, MWL Has accessed the mailbox B4 System ADMINISTRATION-PORT/TRUNK Service Port 1-12-Day ModeB4.1 Port Assignment System Administration Top Menu-1-3-1-Port No.1-12-2 Port 1-12-Night Mode B4.2 Trunk Group Assignment Port 1-12-Lunch ModePort 1-12-Break Mode Trunk 1-48-Day Mode System Administration Top Menu-1-3-2-Trunk Group No.1-48-2 Trunk 1-48-Night Mode System Administration Top Menu-1-3-2-Trunk Group No.1-48-4 Trunk 1-48-Lunch ModeTrunk 1-48-Break Mode System Administration Top Menu-1-3-2-Trunk Group No.1-48-3 Operator’s Parameters B5 System ADMINISTRATION-SERVICE SettingsB5.1 Automated Attendant Parameters Department Dialing Operator’s Parameters-Day Mode-Operator Playing Thank you for calling Extension number can be assigned Or call another extension. In some cases, a call to Operator’s Parameters-Night Mode-Operator 1, 2 Operator’s Parameters-Lunch Mode-Operator 1, 2Operator’s Parameters-Break Mode-Operator 1, 2 Alternate Extension Group-Enter System Administration Top Menu-1-4-1-3System Administration Top Menu-1-4-1-3-2 Alternate Extension Assignment B5.2 Custom Service System Administration Top Menu-1-4-1-3-3Alternate Extension-Listing Transferred. The Extn. setting enter E enables Telephone keypad. Callers are able to access these System Administration Top Menu-1-4-3 B5.3 Caller ID Call Routing ParametersCaller ID Call Routing-Enter System Administration Top Menu-1-4-3-3 Caller ID Call Routing-DeleteCaller ID Call Routing-Listing Mailbox Group-Enter B6 System ADMINISTRATION-SYSTEM Parameter SettingsB6.1 System Group Assignment System Group Assignment-Mailbox Group Extension Group-Enter Mailbox Group-DeleteMailbox Group-Listing System Group Assignment-Extension Group Extension Group-Delete B6.2 Time Group ServiceSystem Administration Top Menu-1-5-1-2-2-Group List No System Administration Top Menu-1-5-1-2-3 Time Group Service-Service Mode System Administration Top Menu-1-5-2Automatic Mode System Administration Top Menu-1-5-2-2-Time Group No.1-8 Time Group Service-Time ServiceTime Service-Time Group 1-8-Day Service Caller ID Call Routing Trunk Service Port Service Time Service-Time Group 1-8-Break Service Time Service-Time Group 1-8-Lunch Service B6.3 Holiday Setting Holiday Setting-EnterSystem Administration Top Menu-1-5-3 DD/MM DD/MM-DD/MM System Administration Top Menu-1-5-3-3 Holiday Setting-DeleteHoliday Setting-Listing System Administration Top Menu-1-5-3-2 For service in Chinese, press B6.5 Prompt SettingFor service in English, press For service in Spanish, press After System Administration Top Menu-1-5-6B6.6 System Caller Name Announcement System Caller Name Announcement-Enter Other Parameters-Extension Numbering Plan B6.7 Other ParametersSystem Caller Name Announcement-Delete System Caller Name Announcement-Listing System Administration Top Menu-1-5-7-1 Other Parameters-Dialing Parameter Table B-29 Parameter Other Parameters-Message Waiting Notification Other Parameters-External Message Delivery Otherwise, I’ll try your party again To cancel holding, press 2 nowOther Parameters-Call Hold One other person is queuing To continue holding, press Other Parameters-Rotary Telephone ServiceSystem Administration Top Menu-1-5-7-7 Other Parameters-Intercom Paging Parameter Have a call for mailbox owner’s name Other Parameters-Fax Management Attempt was no answer Example The FAX transfer situation is as follows. One Example You have 1 FAX message Other Parameters-Disconnect Parameter B7.1 RS-232C Parameters B7 System ADMINISTRATION-HARDWARE Settings B7.3 PBX Interface Parameters B7.2 Port SettingPort Setting Menu System Administration Top Menu-1-6-2 System Administration Top Menu-1-6-3 DPTFTX FWW DPT None-Both PBX and VPS work independently System Administration Top Menu-1-6-3-2 Inband Signaling Parameters Inband Integration PBX Interface Parameters Digit Translation Table Parameters-Inter-Digit Timeout System Administration Top Menu-1-6-3-3Digit Translation Table Parameters VPS Port Parameters Digit Translation Table Parameters-Input/Output System Managers Guide C1 Accessing the System MANAGER’S Mailbox To Access the System Manager’s MailboxEnter your password, followed by # C2 Setting UP Mailboxes Creating and Editing a MailboxType the mailbox number Deleting a Mailbox Password Press 1 to delete the password C3 Setting COS Class of Service Parameters Message Length Personal Greeting LengthNew Message Retention Time Saved Message Retention Time Message Retrieval Order Message Cancel for Live Call ScreeningNumber of Messages Total Message Time Remote Call Forward to CO Direct Mailbox AccessSubscriber Service Prompt Mode Intercom Paging Group Number Play Personal Greeting for Caller ID Caller ID ScreeningMessage Notification External Message Delivery Auto ForwardingSystem Prompt User 1 Prompt User 2 Prompt Selective Prompt Type the current month and Press # C4 Setting the System ClockType the current time and Press # Press 1 for AM or 2 for PM Press 2 to accept the date Assigning the Service Mode C5 Changing the Service Mode Setting Type the Time Group number C6 Changing the Company Greeting Setting Obtaining System Reports C7 Checking System Usage System Reports Clearing the Reports C8 Delivering Messages Delivering Messages to All Mailboxes Broadcasting MessagesDelivering Messages to Specified Mailboxes Type the date month and day and Press # Checking Mailbox DistributionRecord the message at the tone and Press Type the time and Press # Press 1 for AM or 2 for PM C9 Customising the System MANAGER’S Mailbox Type the password and Press # C10 Listening to System Manager Messages Message Managers Guide To Access the Message Manager’s Mailbox D1 Accessing the Message MANAGER’S Mailbox Type the destination mailbox number D2 Managing the General Delivery MailboxListening to Messages Transferring Messages Record the comments and Press Setting Device Status D3 Setting UP Message Waiting NotificationSetting Message Waiting Lamp Status Setting Notification by Calling Status Type the telephone number Assigning Notification Numbers Press 1 to be notified by telephone or 2 by a beeper pager Telephone Numbers 1 and 2 for Remote Call Forward to CO Message Manager’s PasswordD4 Customising the Message MANAGER’S Mailbox Operator’s Extensions Type the extension number Operator 1’s extension number cannot be deleted Type the day and Press # D5 Setting the System Clock Press 2 to accept the date entered Recording Menus and Voice Labels D6 Recording Messages For the Company Greetings-Enter the Company Greeting Number Recording User Prompts Press 2 to go to g Press 3 to turn off/on the prompt PressPress 2 to return to b Press 2 to retain the current recording-Return to b Record the name at the tone and Press Recording System Caller NamesD9 List of Modifiable Prompts Enter the Caller ID List Number*1 1-120 to be modified Setting COS Class of Service Parameters D7 Remote Call Forwarding SETAssigning the Remote Call Forwarding Set For FWD All-Go to Step Press 1 to change the extension number-Return to StepPress 1 to change the telephone number. Return to Step D8 List of Prompts for Voice Mail and AA Service Prompts Common to VM and AA ServicesTable D-1 Prompt No Modifiable Prompts VM Prompts AA PromptsTable D-3 Prompt No Modifiable Prompts D9 List of Modifiable Prompts Table D-4 Prompt Modifiable Prompts Linked to Prompt No. sApril August Callback Number Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Eight Hour DecemberDial Tone Eight Eighteenth EighteenEighteen Hour Eighteen Minute Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Fifteen Minute FebruaryFifteen Fifteen Hour Fifty Five Fifty MinuteFifty Eight Fifty Eight Minute 324 Installation Manual Forty Eight Minute FortyForty Minute Forty Eight Fourth FridayHASH# Hundred March JanuaryJuly June Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s More than ONE Hundred Monday Nineteen Hour NineNine Hour Nineteen OWE Eight ONEONE Hour OWE Pause POUND# Pulse Dialling Mode Seven SaturdaySecond September Seventeenth SeventeenSeventeen Hour Seventeen Minute Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s TEN Hour StarSunday TEN Thirteen Minute ThirdThirteen Thirteen Hour Thirty Seven Thirty Nine MinuteThirty ONE Thirty ONE Minute Thursday ThousandThree Three Hour 342 Installation Manual Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s 346 Installation Manual Installation Manual 347 Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Table D-4 Prompt Modifiable Prompts Linked to Prompt No. s Twelve Tone Dialling ModeTuesday Twelfth Twenty Eight TwentyTwenty Hour Twenty Minute TWO Hour Twenty TWO MinuteTwentieth TWO Receive Message Table D-6 Subscriber Service Table D-5Linked Prompts List Zero Check Mailbox Distribution Table D-10 Message Scan Table D-7Message Delivery Table D-8 Personal Group Distribution List Table D-9 Message Waiting Notification Table D-12 Interview Mailbox Management Table D-13Fax Management Table D-14 Automated Attendant Auto ConfigurationAlternate Extension Group Auto Forwarding Caller Name Announcement System/Personal Custom Service SettingDefault Setting Caller ID Call Routing Delivery Time Delayed RingingDirect Mailbox Access Delete Message Confirmation Fast Forward External Delivery MessageExternal Message Delivery List External Message Delivery Redial Intercept Routing No Answer Incomplete Call Handling ServiceInterview Service Integration Mailbox Extension Logical Extension All Calls Transfer to MailboxMailbox Capacity messages Mailbox Capacity recording time Message Waiting Notification PasswordMessage Transfer Message Waiting Lamp Port Personal GreetingsPersonal Greeting for Caller ID Personal Group Distribution List Rewind Service ModeRemote Call Forwarding Set Review System External Message Delivery Duration Time System AdministrationSystem Administrator Subscriber Unlimited Message Length Time SynchronisationTwo-Way Recording TWR Two-Way Transfer TWT Installation Manual Index Accessing the Message MANAGER’S Mailbox 296 Installing Port Expansion Cards KX-TVP102 or KX-TVP204 Message Managers Guide Setting COS Class of Service Parameters Unpacking Installation Manual Copyright