Xerox 604P18057 manual Job Flow Sheets, Link Job Flow Sheet to Mailbox Screen, Cut Link

Setup Menu

[Link Job Flow Sheet to Mailbox] Screen

Use this feature to link the mailbox to a job flow sheet that instructs how documents in the mailbox are to be processed. For more information on a job flow sheet, refer to Job Flow Sheets on page 247.

1.Select [Link Job Flow Sheet to Mailbox] on the [Mailbox XXX – Create/Delete] screen, and then select [Change Settings].

2.Perform the necessary operations.

3.Select [Close].

Cut Link

Removes linkage with a job flow sheet if any linkage has been already made.

Create/Change Link

Allows you to select a job flow sheet to be linked with the mailbox. For the displayed [Sheet Filtering], [Create], and [Edit/Delete] buttons, refer to Job Flow Sheets on page 247.

NOTE: The [Auto Start] check box and the [Start] also appear on the [Link Job Flow Sheet to Mailbox] screen when the mailbox has been linked with any job flow sheet. Checking the [Auto Start] check box causes the linked job flow sheet to be automatically executed when a new document is saved in the mailbox. Selecting [Start] causes the execution of the linked job flow sheet to be started.

Job Flow Sheets

A job flow sheet defines how scanned documents or documents in the mailboxes are to be processed. Job flow sheets are categorized by the following: created outside and stored on the machine, created and stored on the machine, and created on the machine and stored on an external server. Use this feature to create or modify a job flow sheet. You can program job flow sheets with the following processing.

•To fax documents

•To send documents using the Internet Fax service

•To send documents as e-mail

•To send documents through the FTP protocols

•To send documents through the SMB protocols

•To print out documents

NOTE: In case of forwarding a document, faxed or stored in the mailbox, by E-mail, FTP, or SMB, it cannot be opened by the recipient if the [File Format] of the job flow sheet is set to [JPEG].

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 247