4Setting an Account Period
5Turning Accounting On or Off
DM1000 Operating Guide
By default, your mailing system does not have an account period set. If you set an account period, when your system reaches the end of that period, you need to reset (clear) all of the data in the accounts before you can process mail again.
How To Set An Account Period
1.Press the Accounts key.
2.Press the right arrow key to enter the “Set Up Account” screen.
3.Select Accounting Period.
4.Select the appropriate accounting period (none, weekly, monthly, quarterly, twice a year, or yearly). The system calculates the cutoff date.
5.If you want to type in another cutoff date press the clear button and enter a cutoff date using the format: MM DD YYYY
Example:
If you selected a monthly accounting period and entered a cutoff date of 03 31 2002, as soon as your system reaches April 1, 2002 (12:01 A.M.), you must reset (clear) your account data. Your machine prompts you to do so at startup. Once you reset the accounts, the system automatically resets the cutoff date to 04 30 2002.
6.Press Enter.
To turn accounting on or off:
1.Press the Accounts key.
2.Press the right arrow key to enter the “Set Up Account” screen.
3.Scroll down and select Accounting.
4.To turn on the system’s accounting, select Internal. To disable or turn off accounting, select None.
Note: If you system is connected to other accounting systems, those other systems also appear as options.
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Note: To reset individual accounts, refer to 3 Editing Accounts in this chapter.
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