7 Accounting Setup
12Selecting the Accounting Type
Your Accounting
System
Features
To select an accounting type, or disable the accounting feature on your mailing system, follow the procedure below:
1.Press the Accounts key.
2.Press the right arrow key to enter the “Set Up Account” screen.
3.Scroll down to the Accounting selection. The type of accounting currently set for your system displays next to the Accounting selection.
4.Press the screen key for Accounting. The “Select Accounting” type screen appears and displays the following options:
Off Standard
BUDGET MANAGER AccuTrac MeterNet
5.To disable the current accounting, select Off.
Note: If Accounting is enabled, whenever you run mail, you must select an account. To avoid having to do this, select Off.
To enable the standard accounting provided with your system, select Standard. For BUDGET MANAGERTM, select BUDGET MANAGER.
You can configure your mailing system to track and account for postage used by departments or individuals within your organization. Your system stores the following information for each account.
•Account name (alphanumeric)
—32 characters for top level accounts
—16 characters for subaccounts
—16 characters for subsubaccounts
•Account ID number
•Item total. This is the total number pieces of mail charged to an account since it was last cleared.
•Value total. This is the total amount of postage charged to an account since it was last cleared.
•Account password
Your mailing machine has 100 standard accounts. You have the option to increase your accounts to 300 accounts. Only your chargeable level accounts are counted towards your account total. (Chargeable accounts are explained in the next section.)
If you need information on how to structure your accounts, refer to Organizing Your Accounting in this chapter.
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