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Pitney Bowes DM1000 manual Preparing Your Mail, About Running Mail

Models: DM1000

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4 Running Mail

2Preparing Your Mail

About Running Mail

If you intend to run pieces of mail, read About Running Mail below. If you are going to print postage tapes, read About Printing Postage Tapes on page 4-8.

Then, proceed to section 3 .

• Be sure you have checked 2-Meet the DM1000 in this guide for details on the types of mail the system accepts, the types that can be run along the mailpath, and the types that require a tape.

• Sort mail by account and by envelope size, placing the largest, heaviest pieces on the bottom.

• Adjust the light mail/postcard selection knob (located under the cover). Turn to the left for postcards and light

mail or to the right for all other mail.

• Adjust the thickness adjustment knob for envelope thickness. The label on the knob shows the settings.

Setting 1 is best for thin mail or thick mail.

Setting 3 is best for most business envelopes.

If mail is not processing correctly in Settings 1 or 3, adjust the thickness

knob to the next settings - 2 or 4. 2

To pick a setting, turn the knob to the arrow located on the feed cover.

•If you are doing a large mail run, verify that you have sufficient funds in your postage meter. If you do not have enough funds, see Chapter 6, Adding Postage in this guide.

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•If you enter an amount that is higher than the set high value limit, a warning appears. See High Value Warning in 5 - Mailing System Setup.

•Place mail on feed deck (maximum height is 7 inches and maximum weight is 5 lbs) with the address side up and with the upper edge of the envelope against the rear feed wall. The mail stack can consist of mail of different sizes and flap orientation, however, smaller mail should be placed on top of the stack and larger pieces at the bottom.

4-6	SV60951 Rev. A

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Pitney Bowes DM1000 manual Preparing Your Mail, About Running Mail

Contents

Page FCC Compliance Page Contents See Tabs Page Read This First This Guide Read This FirstPublications On the System Web Our Help Desk Other InformationWhat You Need to Know Usps Requirements Safety RequirementsSafety Requirements Telephone Safety Meet the DM1000 IntelliLink Control Center Introducing the Mailing System Features and BenefitsEnergy Star Compliance Postal Security Device IntelliLink ControlModem CenterUSB Port StackerPrinter Advertisements and Inscriptions PermitsDM1000 Exterior Features DM1000 Operating Guide DM1000 Interior Ink Cartridge Thickness AdjustmentRoll Tape Print EngineDM1000 IntelliLink Control Center DM1000 Operating Guide Alpha Keyboard Fold Out Cover Main Screen Equipment Specifications Optimum Performance Material Specifications Not Drawn to Scale Envelope Specifications for DM1000Page Mail In a Minute Running Mail How to Run MailMail In a Minute Preparing Your MailPrinting a Postage Tape How to Print a Postage TapePage Running Mail Sample Screen Running MailOther Class Requirements International and Zip Zones Applying Postage Running MailDetermining the Correct Mode Chart a Printing on MailFeeding Mail or Printing Tape? Chart C Mailpiece Modes with no Postage Application Chart B Postage Tape ModesAbout Running Mail Preparing Your MailFeeding Mail Sealing Mail Stacking MailSelect Seal and Print About Printing Postage Tapes While the machine processes the mail, the screen Mode Key PostageHow to Use Key In Postage Running Your Mail and TapesMode Weigh-On-the Way Use the W-O-W mode whenHow To Run Mail in the W-O-W Mode Tions Select Weigh First Piece Mode Weigh First PieceUse the Weigh First Piece mode if How to Use Weigh First PiecePrint tapes automatically On or Off Mode Differential WeighingUse the Differential Weighing mode if How to Use Differential WeighingSelect Manual Weight Entry Mode Manual Weight EntryUse the Manual Weight Entry mode if How To Enter Weight ManuallyMode Attached Scale Use the Attached Scale mode ifHow to Use the Attached Scale Weighing Options Select Attached Scale-AutoTape Mode Attached Scale AutoTapeHow To Run Mail in the Attached Scale-AutoTape Mode Use the Attached Scale-AutoTape ifSelect Print Permit Mode Print PermitUse Permit mode if How To Use the Print Permit ModeMode Seal Only No Printing Mode Time Date StampSelecting/ Deselecting an Account to Print Postage How to Select An Account to Print PostageSelecting a Country How To Select a CountryHow To Enter a ZIP Code or a Zone Usps ZIP/ Zone CodesMeter Stamp Options Piece ID Number How to Advance or Omit Printing the Date/DaySelect Meter Stamp Options Select Advertisement How to Select or Deselect an AdvertisementMeter Stamp Options Advertisements Advertisements AvailableMeter Stamp Options Print Position How to Select or Deselect an InscriptionHow to Select the Meter Stamp Position Meter Stamp Options InscriptionsDiscounts Using Confirmation Services OverviewConfirmation Service When To Use This Service Postage CalculationUsing Confirmation Services Before Printing Postage Adding Services or Making ChangesTracking Information on the Internet DM1000 Operating Guide Adding Confirmation Services After Printing Postage How To Edit or Delete Confirmation Service Records Editing, Deleting or Confirmation Services RecordsAdding Postage to a Piece of Mail How to Add PostageClearing the Batch Count How To Change the DateHow to Clear a Batch Count Changing the Date on a Piece of MailRunning Mail Mailing System Setup Mailing System Set Up Overview Mailing System Setup Select Change Language Setting the Display LanguageAdjusting Display Contrast and Volume Control Select Adjust Display ContrastCurrent Time Date will advance after Daylight Saving Setting the Date and Time of Day Selecting AutoStartSelect Basic Settings Select AutoStart Select Time of DaySelect Supervisor Set Up Setting Up a Supervisor PasswordTo create a supervisor password To password protect an operationChange Lock Code Setting Up a Lock CodeAutoScale Setting Up the Scale and Selecting RatesAttached Scale Motion Setting Scale/RatesScale/Rates Differential Trip WeightLocation Code AutoclearBMC Intra ZIP Scale/Rates Select ZIP/Zone promptScale/Rates Select BMC Intra ZIP Scale/Rates Select Add ZIPs to Zone Add ZIPs to ZoneDiscount Code Confirm Svc Barcode PromptPhone Setting UpPhone Set Up Postage ByModem Sound Secondary PB #Machine Phone # Dialing TypeModem String DiagnosticsAdding an Optional Printer Configuring High/Low Funds WarningsSetting the Low Funds Warning Value Setting the High Value WarningConfiguring Low Ink Warning Configuring System Timeouts TimeoutsDisplay Sleep Select Normal Preset Timer Normal Preset TimerSelect Basic Settings and then Timeouts Select System Sleep Select Basic Settings and then TimeoutsFeeding Timeout Timeouts Waiting for Env Transaction TimeoutTurn Rollers off Immediately. Run until Stop key is pressed Setting Up Scheduled Calls to Pitney Bowes Select Updates and Add-OnsConnect now Reschedule event Clear scheduled call Press the screen key for Store Current Setting to Preset Defining Custom PresetsHow to Define Normal Preset Values Press the Custom Presets keyDM1000 Operating Guide Feature Code Enabling Taking the Meter Out of Service How to View, Rename, or Delete PresetsSelect Take Meter Out of Service Adding Postage Postage By Phone Your Postage Meter Requirements Meter InspectionsIf you need assistance with Postage By Phone Adding Funds to Your Postage By Phone Account. Refer to Adding Funds to Your Meter. Follow this procedure to addRequirements Rekeying Managing Your Postage Funds Checking Your Postage By Phone Account Balance. FollowMeter to an ConnectingYour PostageDM1000 Operating Guide Select Quick Refill, or Other Refill Amount Adding Funds to Your MeterClick on Postage By Phone Adding Funds To Your Postage By Phone AccountMail Address Adding Funds By Phone AccountMoving Your Mailing Machine To a New ZIP Code To View Scheduled Calls To Pitney Bowes View Scheduled Rate Update Calls To Pitney BowesAccounting Setup Accounting Setup Overview of Accounting Setup Procedures How To View Account Details How To Create a New AccountSelect Create Account Creating Subaccounts How To Create a New Subaccount Or SubsubaccountHow To Edit An Account Editing AccountsSelect Edit Account Setting an Account Period Turning Accounting On or Off How To Set An Account PeriodSelect Accounting Period Industrial Design How To Delete An AccountExample SoftwareHow To Reset Or Clear All Of Your Accounts How To Turn On Reset Individual AccountsPrint Report Reset All Accounts Transferring Funds/ Pieces from One Account to Another How To Transfer Funds from One Account to AnotherSetting the Station ID How To Transfer PiecesHow to Set the Station ID Accounting Setup Organizing Your Accounting Subsubaccount User Friendly TestingViewing and Printing Reports Hierarchal Reporting Structure EngineeringReports Selecting a Report Printing a Report How To View a ReportHow to Print a Report IntroductionSingle Account Report ReportsSingle Account Report Screen DisplayMulti-Account Summary Screen Display System Printer VersionMulti-Account Summary Screen Display Account Summary Multi-Account Summary External Printer VersionLast 5 Refills Last 5 Refills ReportPrinted Report Attached Printer Confirmation Services Report System PrinterConfirmation Services Report Printed Report System PrinterPermit Mail Report Account List Report Printed ReportAccount List Funds Report Funds ReportSystem Setup Report Error Report Error ReportJob Report Job ReportData Capture Report Maintaining and Updating Maintaining and Updating How To Fill the Flap Moistener BottleFilling the Tape Moistening Bottle How To Fill the Tape Moistening BottleCleaning the Moistener Brush How To Clean the Moistener BrushChanging the Moistener Brush How To Replace the Tape Installing a Roll TapeCleaning the Deck Sensors Cleaning Flap Array SensorsHow to Clean the Flap Array Sensors Replacing the Ink Cartridge How To Replace the Ink CartridgeMaintaining the Printer Print Test Pattern How To Print a Test PatternHow to Clean the Printer Nozzle Cleaning Printer NozzlesChecking the Printhead How To Check the PrintheadChanging the Printhead How To Change the PrintheadMaintaining and Updating How To Replace the Wiper Assembly Replacing Wiper Blade AssemblyArt Card Ad/Inscription Update Update Using Your Modem To update using your modemUpdating Your System Troubleshooting Problem Possible Cause Solution Flap Moistening Problem Possible Cause Solution Tape System Messages Tape ErrorTape Does Not Remove EasilyProblem Tape System Possible Cause SolutionGummed Tape Not Wet Gets Wet Adhesive TapeMailing Problem Possible Cause Solution Mail Transport SystemMail Feeding Incorrectly intoMail Feeding Incorrectly into the Mailing System Mail Transport Jam 10-10 SV60951 Rev. a Problem Possible Cause Solution IntelliLink Control Center From IntelliLink When RemovedBlank Screen No ResponseOn or Off Mailing Postage RefillFails with IntelliLinkPossible Cause Solution Weigh-On-the-Way W-O-W Errors Problem Possible Cause Solution Printing Problems Possible Cause Solution Printing To the Phone Set Up PBP Phone Section in 5 Mailing System Problem Possible Cause Solution Problem Adding PostageGetting Help Supplies and Options Pressure Sensitive Tape Maintenance KitsSeal Sealing Solution Ink CartridgesSample Meter Stamp With Advertisement Ordering Accessories InscriptionsAdvertisements Meter Stamp With InscriptionSample Permits Permits Usps SuppliesAppendix Glossary Glossary DM1000 Operating Guide See Postal Security Device DM1000 Operating Guide Usps Appendix B Operator Check List Chapter Running Mail Chapter Meet The DM1000Mailing System Setup Accounting SetupChapter Adding Postage Supplies and Options Chapter TroubleshootingChapter Reports Maintaining and UpdatingIndex Index Index Index Index Index Index Index Index Index