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Aastra Telecom Pro 160 manual Reference Documentation

Models: Pro 160

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AastraLink Pro 160 Administrator Guide

Reference Documentation

Reference Documentation

For additional information about installing the AastraLink Pro 160, and installing and operating the Aastra IP phones in your network, see the following guides:

•AastraLink Pro 160 Quick Start Adminstrator’s Guide

•AastraLink Pro 160 Quick Start User’s Guide

•AastraLink Pro 160 IP Phone User’s Guide

1-14	41-001190-01 Rel. 1.1, Rev. 00

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Aastra Telecom Pro 160 manual Reference Documentation

Contents

AastraLink Pro RevisionPage Other Documentation About This GuideIntroduction Chapters in This Guide For Go toContents Chapter Configuring Aastra IP Phone Profiles Accessing the Configuration Menu Configuring System Settings Editing External Services Settings Send Test Email Chapter Maintaining the AastraLink Pro Chapter AastraLink FAQs Remote Office Configuration Page Overview 9143i, 9480i, 9480i CT SIP IP PhonesWhat Does the AastraLink Pro 160 Do? What Does the AastraLink Pro 160 Do? What Does the AastraLink Pro 160 Do? How Do I Set Up My AastraLink Network? RouterStep Action Refer To Required TasksOptional Tasks Can I Still Use the Phone UI? Phone Option Access From Access from Web UI Phone UIWhat Does the AastraLink Web UI Allow Me To Do? Can I Still Use the Phone UI? Emergency Call Priority AastraLink Pro 160 Emergency Call SupportLifeline Phone Emergency Call Support Important Notes Hardware Minimum requirements AastraLink Pro 160 Hardware and SoftwareHardware Requirements Front of AastraLink Pro Back of AastraLink ProSoftware Minimum requirements Software RequirementsUsers and Privileges Reference Documentation About this Chapter TopicsStep Action Accessing the AastraLink Web UIUsing Your Web Browser to Access the AastraLink Web UI AastraLink Web UI Login Menu Using Windows Explorer to Access the AastraLink Web UI My Network Places Window Administrator Menu Options AastraLink Administrator Main MenuAastraLink User Main Menu My Phone MenuFirst level menus Second levelAccessing the AastraLink Web UI Configurable Parameters Configuration/System/Date and Time ParametersPreferences My PhoneHome Voicemail Directory Home MenuNumber Missed Calls New Voicemails Call SettingsMissed Calls and New Voicemails Dial Message Step Action Select My Phone-HomeStep Action Configuring Call Forwarding All Busy No AnswerConfiguring Find-Me Follow-Me Extension AastraLink Web UI Place a check mark to select An item Call ListPlace a check mark to select all items Sorting Arrows Voicemail Menu Directory Menu Softkey Menu Administrator Phone Call Settings Applications Operator Keys Operator On/Off Softkey Type Function Operator DayNight DutyStep Action Select My Phone-Softkeys Call Settings Applications Operator Keys BLFSoftkeys for Expansion Modules Administrator Phone My Profile My Profile Voicemail Change PasswordPreferences Menu Step Action Select My Phone-Preferences-My Profile Spanish FrenchVoicemail ToneStep Action Select My Phone-Preferences-Voicemail Email with Audio-AttachmentChange Password Step Action Select My Phone-Preferences-Change PasswordUser List Menu Default Softkeys Menu User PhoneUsers Groups MenuNetwork Menu ConfigurationSystem Menu Dial Plan MenuVoIP Menu Auto-Attendant MenuCall Records Menu MaintenanceCurrent Status Menu Support Menu Backup & Restore MenuUpdate Menu Page Configuring Aastra IP Phone Profiles TopicAastraLink Pro 160 Administrator Guide Accessing the Users Menu Managing IP Phone Users Adding User Profiles and Phones Add Users ScreenFirst Name PasswordExtension Last nameMAC Address Outgoing LinePhone Type SIP did NumberStep Action Select Users-User List Outgoing Line field 9143i 9480i 9480i CT 51i 53i 55i 57i 57i CTEditing User Profiles Edit Users ScreenUse the following procedure to edit a user profile Step Action Deleting User Profiles Delete Users ScreenClick here to select all user profiles Click Delete Dial Plan for User Groups Configuring User GroupsUser Groups Virtual Extension Numbers User Group with extension 5200 65 +Creating Rules for User Groups Parameter DescriptionRing Tone Patterns Call Criteria Bellcore TonesBellcore-dr4 Bellcore-dr2Bellcore-dr3 Bellcore-dr5Example of a User Group 300 or 74992 Adding a User GroupStep Action Select Users-Groups Click Add Group Pattern 3 Tone Email with Audio AttachmentPattern 1 Tone Pattern 4 ToneEditing a User Group Step Action Select Users-GroupsDeleting a User Group Click Delete Selected GroupsDefault Softkeys Users Menu Default Softkeys MenuUsing the Default Softkeys Menu User Phone Call Settings Applications Softkey Types User PhoneCall Settings Softkeys User Phone Softkey Type Function Label ValueRefer to the AastraLink IP Phone Stream to the pre-configured Application Softkeys User Phone Softkey Type FunctionTrigger Input or Relay Output on Step Action Select Users-Default SoftKeys Adding a Default Softkey User PhoneEditing a Default Softkey User Phone Deleting a Default Softkey User Phone Softkeys for Expansion Modules User Phone Restoring Default Softkeys Back to Factory Settings Click Reset to DefaultsConfiguring AastraLink Pro 160 System and Network Parameters AastraLink Pro 160 Administrator Guide Accessing the Configuration Menu AastraLink Web UI Configuration MenuConfiguration-System Settings menu Configuring System SettingsSpecifying Regional Settings Canada United States MexicoStep Action AastraLink Web UI Support English Support French Support Spanish Step Action Select Configuration-System-Set Date/Time Specifying the Date and TimeConfiguring the Music On Hold Option Configuring Push Button Trigger Input or Relay Output Step Action Select Configuration-System-Relay/Push Button Push Button has been pressed Configuring Visual Voicemail Settings Step Action Select Configuration-VoicemailConfiguring System Settings Configuring Network Settings Configuration-Network-Local Network menu shown belowEditing Local Network Settings DNS Server Step Action Select Configuration-Network-Local NetworkGateway Step Action Editing Local Service Settings Configuration-Local Services menu shown belowRemote Office UPnPExternal Gateway IP Http Port StartSIP Port Range Http Port RangeSIP Port Start RTP Port StartSIP Registration Expiration RTP/RTCP Port CountConfiguring Remote Office Support Step Action Select Configuration-Network-Local Services Step Action Editing External Services Settings NTP AddressSmtp Relay Port Server requires authenticationSmtp Relay Address Smtp UsernameSmtp Account Smtp PasswordStep Action Select Users-Network-External Services Server Authentication Requirement Send Test EmailDial Plan Menu Configuring Dial Plan SettingsConfiguration-DialPlan menu shown below Local Dial Plan DialPlan Numbers Directory NumbersStar Codes Specifying Dial Plan SettingsStep Action Select Configuration-Dial Plan-Settings Star Code DescriptionStep Action Overhead Paging Jack Green Port Configuring Overhead PagingStep Action Select Configuration-Dial Plan Back of AastraLink ProConfiguring an Emergency Dial Plan Emergency Number DescriptionConfiguring Barred Numbers Delete Selected Emergency NumbersDeleting a Barred Number Step Action Select Configuration-Dial Plan-Barred NumbersAdding a Barred Number Click Delete Selected Barred NumbersStep Action Select Configuration-Dial Plan-Private Lines Configuring Private LinesConfiguring Incoming Private Lines Configuring Outgoing Private Lines Configuring Abbreviations Abbreviations MenuExamples of Abbreviated Number Configurations ExampleExample Configuring Abbreviated Numbers Edit the Abbreviation, Number, and Description as required Step Action Select Configuration-Dial Plan-AbbreviationsEditing Abbreviated Numbers Deleting Abbreviated Numbers Configuring VoIP Settings Configuration-VoIP menu shown belowSIP Trunking Incoming SIP trunk callsPrefix digit + access digit + directory number Outgoing SIP trunk callsLocal Registrar ServerUsername Authorization NameRegistrar Port Caller IDStep Action Select Configuration-VoIP-SIP Trunking Adding a SIP TrunkClearing a SIP Trunk Configuration Clearing a SIP TrunkAastraLink Web UI SIP Direct Inward Dialing did Deleting a SIP did Step Action Select Configuration-VoIP-SIP DIDsAdding a SIP did Deleting All SIP DIDs Prefix digit + access digit + extension AastraLink TrunkingHostname Configuration ParametersConfiguration Guidelines PortTrunk User Name AastraLink Pro IP address Access DigitAastraLink Trunking Example Boston AastraLink Pro 8shows the Atlanta /Boston, and Atlanta /Chicago trunks Atlanta to Boston Atlanta to ChicagoTrunks Between Boston/Atlanta and Boston/Chicago Boston to Atlanta Boston to Chicago10. Trunks Between Chicago/Atlanta and Chicago/Boston Chicago to Atlanta Chicago to BostonStep Action Select Configuration-VoIP-AastraLink Trunks Configuring Auto-Attendant 11. Auto-Attendant Menu with No User GroupsUser Group Enabled User Group Disabled How Auto-Attendant WorksSettings for the Auto-Attendant Settings Schedule HolidaysConfiguring Settings for the Auto-Attendant Step Action Select Configuration-Auto-Attendant-SettingsDisabled Last Name default First Name Click on Record Custom for the Open Hours Greeting fieldClick on Browse for the Upload Open Greeting field Click on Record Custom for the Closed Hours Greeting fieldClick on Browse for the Upload Closed Greeting field Click on Record Custom for the Custom Menu fieldClick on Record Custom for the Custom Key Message field Click on Browse for the Upload Key Message fieldClick on Record Custom for the Language Greeting field Click on Browse for the Upload Language Greeting fieldSchedule for the Auto-Attendant 13. Auto-Attendant Schedule days14. Auto-Attendant Schedule times Configuring Auto-Attendant Step Action Select Configuration-Auto-Attendant-Schedule Holidays for the Auto-Attendant 15. Auto-Attendant HolidaysStep Action Select Configuration-Auto-Attendant-Holidays Adding a Holiday to the Auto-AttendantDeleting a Holiday from the Auto-Attendant Custom Recordings Use the following procedure to specify a custom recording Configuring Audio Settings Tuning Wizard 17. Regional Settings MenuUsing the AastraLink Audio Tuning Wizard Number to Dial Connection TypeLine Boost Important Notes Page Maintaining the AastraLink Pro About this Chapter Accessing the Maintenance Menu AastraLink Pro 160 Web UI Maintenance MenuMaintenance-Current Status menu Figure Viewing the Current System StatusManaging Call Detail Records CDR reports Call Records MenuSorting CDR Columns Sorting ArrowsColumn Sort Process Downloading CDR Reports Step Action Select Maintenance-Call RecordsViewing Call Detail Records Performing AastraLink Backup and Restore Tasks Backup and Restore MenuBackup and Restore Guidelines Step Action Select Maintenance-Backup & Restore Backing Up AastraLink System SoftwareAastraLink Web UI Updating AastraLink System Software Maintenance-Update menu FigureUpdate Menu Automatic Updates Step Action Select Maintenance-Update-Automatic UpdateStep Action Manual Updates Step Action Select Maintenance-Update-Manual UpdateImportant Notes System Rebooting Message AastraLink Status Display Support Information Send Email to Aastra Support with Debug ReportsAastraLink Pro 160 Administrator Guide Support Information Contact Aastra Technical Support View Frequently Asked Question FAQsSend General Email to Aastra Support Download product documentationChapter AastraLink FAQs How Does IP Phone Auto-Configuration Work? How Does Network Addressing Work?Can I Access My IP Phone Network From a Remote Office? Do I Ever Need to Re-Register IP Phones?How Do I Assign An IP Phone To a Different User? What Are Softkeys and How Do They Work?What Are Softkeys and How Do They Work? Model 560M What are Expansion Modules?Model 536M What Are Softkeys and How Do They Work? AastraLink Pro IP Address Select AastraLink Info, then press ShowHow Do I Maximize System Performance? Why Do My IP Phone Screens Look Different?Why Does The Web UI Occasionally Time-out? Does This Guide Describe How To Operate My IP Phone? Chapter Troubleshooting Solutions About this Chapter Monitoring the AastraLink Status LED LED Color MeaningSelect Maintenance-Current Status Rebooting the AastraLinkRebooting Using the Web UI Rebooting Using the Reset Switch Hard Reboot Manual Reboot ProcedureUsing the Reset Switch to Restore Factory Default Settings Restoring AastraLink Factory Default SettingsWhat Happens if I Restore Factory Default Settings? What To Do After Restoring Factory Default Settings Administrator IP Phone Registration Procedure Administrator IP Phone Registration Procedure Reinstalling System Software Using Recovery Mode Automatic Recovery ModeManual Recovery Mode Using The AastraLink Recovery Mode UI Obtaining the IP Address of Your AastraLink ProPhone UI Select Phone Status/AastraLink Info/Server Local IPDirect Connection from AastraLink WAN port to your PC Reprogramming the CompactFlash Card AastraLink Recovery UI Vnx.dra Pub/temp/firmware/vnx.dra AastraLink Recovery Mode Menu AastraLink Recovery Mode Download Screens Reprogramming the Onboard Flash Set Upgrade Type to On-board flash Uploading the .abf File to the CompactFlash Using AastraLink System and Phone Log Files Page Appendix a Remote Office Configuration IP Phone Phone-Side Preparing To Deploy Remote User Phones Remote Office Configuration of the IP Phone Phone-Side Registering IP Phones At the Central Site ABC Enter the user password, then press Enter Connecting To The IP Phone Network From a Remote Office Connecting To The IP Phone Network From a Remote Office Enter Https port 51510 Backspace Dot .Cancel AbcDone Configuring Port Information Enter NAT IP 65.96.171.130 Backspace Dot .Cancel ABCDone Enter NAT RTP Port 51720 Backspace Cancel Done Reinstalling Aastra IP Phones at the Central Site Select CancelReinstalling Aastra IP Phones at the Central Site Introduction Description Remote Office Configuration AastraLink ProNetwork Diagram for Remote Phone Setup 65.96.171.130 Configuring the AastraLink Pro 160 for Remote Office Setup UPnP ConfigurationOffice Router Port Mapping Table Active Protocol Internal Port External Port IP AddressPhone Configuration Column DescriptionAction Name Source Destination Protocol Remote Phone InstallationHome Router Port Mapping Table Deny Default LAN AastraLink Pro 160 Remote Office Configuration Install the Remote IP Phone Pre-Stage Phone Remote Device Page Index Index-2 Rebooting Page Page AastraLink Pro