Storing a destination from a global address book in the machine's address book

A destination from a global address book can be stored in the machine's address book as a one-touch key. Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 on page 31) to display information on the selected destination. Touch the [Register] key in the detailed information screen and then touch the item to be used ([E-mail], [Internet Fax], or [Fax]). The address registration screen will appear.

Example: E-mail address registration screen

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Direct Address / Individual

 

 

 

 

 

 

 

 

 

Exit

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

E-mail

 

 

 

 

Internet Fax

 

 

 

 

Fax

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Search Number

 

001

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name

 

AAA AAA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Initial

 

A

 

 

 

Index

 

User 1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Address

 

AAA@xx.xxx.com

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Key Name

 

AAA AAA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

File Format

 

Color/Gray

 

:PDF/Medium

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

B/W

 

:PDF/MMR(G4)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The stored information varies depending on the selected item (E-mail, Internet fax, or fax).

The information stored in the global address book is automatically entered. (The settings can be changed if needed. For detailed information on each item, see "ADDRESS CONTROL" (Page 174).) However, configure the items below manually.

To complete the storing procedure, touch the [Exit] key.

Items common to each mode

•[Initial] key: Enter the initials that determine where the destination will appear in the alphabetical index and the order of one-touch key display. Enter up to 5 characters for the initials.

•[Index] key: Select the custom index in which the address will appear. You can also select whether or not the destination will be included on the [Frequent Use] tab of the address book.

Scan to E-mail

•[File Format] key: Set the format for Scan to E-mail. Default format settings have already been configured; however, selecting format settings when you store a destination saves you the trouble of selecting the settings each time you transmit to that destination.

Internet fax

•[Compression] key: Touch this key to set the compression mode when sending an Internet fax.

•[I-Fax Report] key: Touch this key to request a reception report when sending an Internet fax.

Fax

•[Mode] key: Touch this key to configure the "Transmission Speed" and "International Correspondence Mode" settings. These settings have already been configured, however, if the destination is an international destination, or if you find that communication errors frequently occur when communicating with that destination, you can try changing the settings.

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