USES OF DOCUMENT FILING
Quickly using a file
Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant.
The handout was not saved using document filing | The handout was saved using document filing |
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Ratio and special mode settings must be reselected.
The numerous original pages must all be | The stored file is simply retrieved and | |
printed. | ||
rescanned. | ||
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Not likely to be completed in time for the meeting... | Printing is accomplished quickly and the handout is ready in |
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Copy settings must be reselected and the original must be | By retrieving a job stored using document filing, there is no |
rescanned. | need to reselect copy settings or rescan the original. |
As indicated above, to obtain another set of output, the | The job can be retrieved and printed using the same settings |
settings must be selected all over again. If you don't remember | quickly and easily. |
the settings, much effort may be expended to get the same |
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output result as the previous time. |
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As shown in the example, storing a job with the document filing function frees you of the need to rescan the original and select settings, saving considerable time.
Convenient for managing frequently used documents
Example: Managing a large number of business forms
Not using document filing
It takes time to find the form you need.
Paid | holiday | forms? | Business |
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Using document filing
The required form can be easily retrieved from the document filing list,
and document management is much more efficient.
| File Retrieve |
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| Scan to HDD |
| HDD Status |
| Ex Data Access |
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| Main Folder |
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| Back |
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| File Name |
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| 1 |
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| Paid holiday forms |
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| Name 1 |
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| 04/04/2010 |
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| Daily report forms |
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| Business trip forms |
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| Daily report forms |
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| Daily report forms |
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| All Files |
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| Filter by Job |
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| Batch Print |
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Application forms, report forms, and other business forms can be stored on the hard drive for easy retrieval, letting you print the number of copies you need when you need them.
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