Schedule distribution 533
Schedule distribution
You can specify viewing preferences, specify access rights to schedules, and run and print reports.

Viewing schedules

You can specify how you view the time bar pane. Use the scroll bar to view other days and times in the
schedule. If you reach the end of the month and want to view dates for the next month, you can click the arrow
on the scroll bar to load the schedule for the next month. By default, events you insert into a schedule are
snapped to the grid in 30 minute increments.
To view a specific date
1. From any tab in Workforce Scheduling, click Select date.
2. Click the date to view.
The time bar will display the date you selected to view.

Viewing scheduled events

NOTE: If employees belong to more than one schedule and you are viewing only one of the schedules to
which the employees belong, any events scheduled in the other schedule will appear as a shadow event (grey
bar) in the time bar view.
You select how event time bars appear in Configuration=>Preferences. You can isolate shifts, time off, and
unavailability to view them separately in the time bar pane. You must view breaks and jobs with shifts. You
cannot isolate breaks and jobs in the time bar pane. See “Configuring event display preferences” on
page 522.
To view shifts
• On the View tab, in the Show/Hide group, select the Shift check box.
To view jobs
• On the View tab, in the Show/Hide group, select the Job check box.
To view breaks
• On the View tab, in the Show/Hide group, select the Break check box.
To view time off
• On the View tab, in the Show/Hide group, select the Time off check box.
To view unavailable periods
• On the View tab, in the Show/Hide group, select the Unavailable check box.
To view shadow events
• On the View tab, in the Show/Hide group, select the Shadow check box.

Changing the time interval of the time bar pane

You can view schedules in the time bar pane over 8 hour, 12 hour, 1 day, 2 day, 1 week, 2 week, or 1 month
time intervals. The default view is the 12 hour view.
To change the time interval in the time bar pane to one week
1. Click the View tab.
2. In the View options group, under Schedule view, select the interval to view.
3. Optionally, under Group view, select Supervisor to group employees in the time bar pane by
schedule.