Document Centre 490/480/470/460 ST
Xerox Document Centre System Administration Guide
Xerox Document Centre System Administration Guide
European Union Declaration of Conformity
Approvals and Certifications
January 1
March 9
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Electricity at Work Regulation in England and Wales UK only
Electricity at Work Regulations
Vii
Viii
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Table of Contents
Internet Services
Microsoft NetBEUI Networks
Microsoft TCP/IP Networks
Windows 2000 LPR and IPP Printing
Network Troubleshooting
Scan Setup without CentreWare
Network Accounting
Network Fax
Port 9100 Printing
Mail
Glossary Index
Introduction
Requirements
For detailed safety information about this product refer to
How to Use this Document
Document Centre Reference Guide
Services Guide
Document Centre Options
Conventions used in this document
Other Sources of Information
Setup and Copy / Scan / Fax features information
CentreWare information
Xerox on the Web
What is the ST?
ST Model Features
User Interface
Network Connections
Before You Connect to a 100BaseT Ethernet Network
How to Connect to Ethernet or Token Ring Networks
Speed
Network Setup button
How to set the Ethernet Speed
Speed 10Mbps, 100Mbps, or Auto
Before You Connect to a Token Ring Network
How to set the Ring Speed and Source Routing
Press the Token Ring Settings button
How to set the Hardware MAC Address
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Dynamic/Static IP Addresses
Before you start
Dynamic Addressing DHCP, BOOTP, or Rarp
Go to the Document Centre
Go to the dynamic server
Press the Protocol and Media button
Select System Setting
Select Configuration Report
Select Print Configuration Report Now
Press the Subnet and Gateway button
TCP/IP Settings screen
Press the TCP/IP Line Printer button
Addressing DHCP, BOOTP, or Rarp
How to Connect to Ethernet or Token Ring Networks to
Static Addressing
Save
Subnet and Gateway
Press the Cancel button Press the Exit Tools button
100BaseT Ethernet or Token Ring Quick Install Card supplied
Windows Internet Name Service Wins Installation
Before You Start
Press the Transport and Media button
Press the Microsoft Networks button
Press the Workgroup and Host button
Go to the workstation
Where to go from here
OS/2 TCP/IP Networks Chapter
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CentreWare Device Admin Wizard
Go to the Document Centre
Go to the workstation
Go to a workstation
How to Connect to Ethernet or Token Ring
Novell NetWare 4.X and 5.X NDS Networks
Guide
Frame type, Print Server Name, and the Print Server
ALL Print Servers you create must have a password. When your
Novell NetWare 4.X and 5.X NDS Networks
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Go to a workstation
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Novell NetWare 3.1x or 4.x/5.x in Bindery Mode
1x or Mode Novell NetWare 5.x in Bindery
Go to the Document Centre
Press the Primary File Server button
To change the desired your printer, press
1x or Mode Novell NetWare 5.x in Bindery
Go to a workstation
Unix Networks
If you have not already assigned TCP/IP information
Document entitled CentreWare Network Services Guide
Mount the CentreWare Network Services CD-ROM
Section of the Document Centre Reference Guide for
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Microsoft NetBEUI Networks
Go to the Document Centre
Press the Printer Description button
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Go to the workstations
Windows for Workgroups Users
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Microsoft TCP/IP Networks
If you have not already assigned TCP/IP information
Go to the Document Centre
Press the Printer Description button
Microsoft TCP/IP Networks
Use the CentreWare Network Services CD-ROM to install
Vices Guide
Windows 2000 LPR and IPP Printing
Entitled Go to the Server/Workstation
If you have not already assigned TCP/IP information
Go to the Server/Workstation
To create a LPR Printer
To Create an IPP printer
Microsoft Windows NT 4.X Server Network TCP/IP
Address Assignment & Wins section but do not change any
If you have not already assigned TCP/IP information
Port. Click New Port
Go to the server
This will open up the Add LPR compatible printer
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Section of the Document Centre 490/480/470/460 Refer
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12. OS/2 TCP/IP Networks
If you have not already assigned TCP/IP information
ROM
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13. OS/2 NetBEUI Networks
Go to the Document Centre
Press the Printer Description button
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Double-click on Start File and Print Client
Double Click on Shared Resources and Network Connections
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OS/2 NetBEUI Networks
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Macintosh Networks AppleTalk
Go to the Document Centre
Macintosh Networks AppleTalk
Go to the workstation
Banyan Vines Network
Banyan Vines Network
Select Cancel
Banyan Vines Network
Select Banyan Print Service
Configure Paper Formats Screen will be displayed
Change the Printing jobs and the Accepting jobs fields
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Easy Setup
Internet Services
Overview
Remote Configuration and Management
Remote Diagnostics and Troubleshooting
Simplified Navigation
Printer and Consumable Status
How to Get Help
Who should read this chapter
Configure your printer
Connectivity and Network Setup button
Internet Services
SunOS With patch Available From
Browser Configuration
Web Site
Enable Java Script in your Web Browser
Enable Refresh in the Browser
Internet Services Interface Features
Document Centre Home
Pages and Frames
Buttons
Administration Logon
How to change the Administrator Password
Admin
1111
Internet Services Use
Print Documents with Job Submission on the Services
How To Print from your Web Browser
To submit a document to print
Delayed
Types of Printing
Immediate
Proof
Releasing a Secure Print Job at the Document Centre
Releasing a Proof Print Job at the Document Centre
Scanning Documents
Scanning Functionality
Distribution Templates
To access Distribution Templates
Select Distribution Templates
Template Management
If you want to Do this
Access the Services Page and access Distribution Templates
Distribution Templates
To create a new template
General Settings
Template Settings
To modify the General settings
Scan Settings
To edit scan settings
Category Setting Description
Internet Services
Click the Apply New Settings button
Distribution Settings Filing Destination
To edit a filing destination
To delete a filing destination
To define a new destination
Filing
Distribute to File
Destination
Distribute to Fax
To edit fax information
Fax
Recipients
Document Management
Deleting Distribution Templates
Default template cannot be deleted
To Delete a template
To update the template list
Press All Services then press Network Scanning
Copying Distribution Templates
Updating the Template List at the Document Centre
Manage Jobs with Internet Services
Active Jobs
Viewing the Active Jobs List
Deleting Jobs
To delete jobs from the jobs list
Viewing General Status
View Document Centre Status with Internet Services
To view printer status
Viewing Active Alert Messages
To view alert messages
Viewing Tray Status
To view paper supply and output tray status
View Document Centre Properties with Internet Services
Accessing the Document Centre Properties
Description
To set identification for the Document Centre
Configuration
To view Document Centre configuration information
Billing Counters
To view usage counters
Job Management
To set job deletion permission
Connectivity
Physical Connections
Ethernet
To set an Ethernet speed
Rated Speed drop-down
To specify parallel port settings
Parallel Port
To specify token ring settings
Token Ring
Network Protocols
Appletalk
Printer Name
Banyan Vines
Word
Name
To specify NetWare settings
NetWare
Type the Print Server Name
NDS Context
To specify TCP/IP settings
TCP/IP
IP Address Resolution drop-down list
Click to select for Dynamic DNS Registration enabled
Type a Host Name
Address, Subnet Mask, and Gateway Address
Simple Network Management Protocol Snmp
To configure Snmp community names
Internet Services
To Add IP Addresses to the Trap Destination Addresses list
Click Add IP Address
To Add IPX Addresses to the Trap Destination Addresses List
Click Add IPX Address
To edit IP or IPX Trap Destinations
To delete IP or IPX Trap Destinations
Physical Connection is read only if Transport is NetBIOS/IP
Microsoft Networking
To specify LPR/LPD settings
Line Printer Daemon LPR/LPD
Mum Connections
Comment in SMB Host Name Comment
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To specify Raw TCP/IP printing settings
Raw TCP/IP Printing
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Http Settings
To modify the Http configuration settings
Mum Connections
MaxConnectCount controls the maximum number of clients that
Setting Security
Defining IP Restrictions
To grant permissions
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To restrict permissions
To remove an IP address from the list
To move IP Address Permissions within the list
Printing
Services
General
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Printer Languages
PostScript
PCL
Select Treat LF as CR+LF
To view Tiff settings
Tagged Image File Format Tiff
To specify general settings
Displays the Default Document Filing Policy
Select to enable a Confirmation Sheet
Repository Setup
To specify repository setup settings for TCP/IP
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To specify repository setup settings for NetWare
Template Pool Setup
To specify template pool setup settings for TCP/IP
To specify template pool setup settings for NetWare
To create a default template for use with Internet Services
Default Template
Select Services, then select Distribution Templates
Internet Services
Adjust Ment
Basic
Document
Options
Distribute to File Settings
Append to Existing File adds the new file to
Distribute to Fax Settings
Document Management Fields
Machine Software Auto Upgrade Scheduling
Internet Services
Internet Messaging
Authentication Server
Kerberos Solaris
To specify the Default Domain Controller and Alternates
Kerberos Windows
To specify the NDS Default Tree/Context and Alternates
NDS Novell 4,5
To specify the SMB Default Domain and Alternates
SMB Windows NT 4 and Windows
Testing the Document Centre
Maintenance
Display a Font List
To display the font list
Internet Services
Install Machine Software
To install/upgrade machine software
Internet Services
Printing a Test
To test device printing
Getting Support
Viewing Support Information
To view support information
Problem Solving
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Network Troubleshooting
TCP/IP Troubleshooting
Basic TCP/IP Communication Problems
Obtain a Configuration Report from your printer
This TCP/IP Troubleshooting section
Example of logical or method
Any one of these important TCP/IP parameters if set
NetWare Troubleshooting
NetWare troubleshooting steps
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Microsoft NetBIOS/NetBEUI Troubleshooting
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OS/2 Troubleshooting TCP/IP
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AppleTalk Troubleshooting
AppleTalk Troubleshooting Steps
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Banyan Vines Troubleshooting
Cancelled
Printer busy Job reached
Top of the queue and cannot
Print
Network Accounting
Copying Printing Faxing Scanning
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Internet Services Quick Install Card to configure your
Section entitled Go to the Document Centre
Enter the Tools pathway
Go to the network accounting server
Verify Accounting is enabled
Activate the Document Centre
Enable Accounting in the print driver
Test the accounting function of the driver
Network Accounting Troubleshooting
Network Fax
Overview
FAX Installation for FTP
Select Repository Setup in the directory tree
Go to the FAX server
FAX Installation for IPX/SPX
Select Repository Setup in the directory tree
Go to the Fax server
Network FAX Troubleshooting
TCP/IP FTP Troubleshooting
NetWare IPX/SPX Troubleshooting
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Scan Setup without CentreWare
Introduction
Terminology used in this Chapter
Network Scanning Services Guide guide now
Who Should Use This Guide
What to Do Next
Scanning Overview
Traditional Scanning
Refer to the Network Scanning Services Guide for more
Scanning with the Document Centre
Network Scanning Services Guide to use the CentreWare
Scan Templates
Scanning Process
Scanning Process
Scan a hard copy document at the Document Centre
After pages have been scanned and converted to Tiff 6.0 or
User retrieves the files
Overview of Repositories
Public Repositories
Centre entitled Internet Services Guide
Repository Filing Policy
Output Image Quality
Repository Locking
Existing Accounts
Multiple Logins
Logging in to Multiple File Servers
Set Up Scanning NetWare Before You Start
Set Up Options
Set up scanning
Entitled Set up Scanning
General Installation Requirements
Purpose Provided
Set Up Scanning NetWare
Context
Test scanning
Document Centre supports Tiff File Formats
Installation process is now complete
Set Up Scanning FTP File Transfer Protocol Before you start
Scan Setup without CentreWare
Entitled Configure your printer
General Installation Requirements
Set up scanning TCP/IP
PaperPort allows you to annotate, organise, file and locate
Test scanning
To simplify integration with third-party software
Hints and Tips
Scan Setup without CentreWare
Filing Policy
Installation Considerations
Optical Character Recognition OCR
Scan Templates
Scan Troubleshooting
Error Messages
Problem Corrective Action
Protocol not running
Remote directory lock failed
Mail
Before You Start
Internet Messaging
Http
Enable E-mail
Select Configuration Setup
Select Optional Services Select Scan to E-mail
Select Exit Tools
Configuring Smtp
Click the Apply New Settings button to implement any
Configuring E-mail
Mail
Services and Internet Messaging
Ldap Directory Setup Internal Address Book
Select Ldap Directory
Port
Enter the Server IP Address or Host Name and optional
Enter any Optional Information required
Important Information about E-mail Access
Public Address Book
Select Public Address Book
Select Map Existing Address Book
Authentication
For Setup Procedures for the Authentication Server see
Internet Services, in the Section called
Authentication Server
Mail Authentication
Mail Troubleshooting
Problem Corrective Action
Problem Corrective Action
Port 9100 Printing
Port 9100 Printing
Before You Start
Go to the Document Center
Press the Protocol and Media button
Press the RAW TCP/IP Printing button Press Enable
Broadcast Address will be calculated automatically
Go to a workstation
Glossary
Resolution Protocol
Access With
AppleTalk
ARP Address
Access/Collision
CSMA/CD Carrier
Form of noise on data transmission mediums that can reduce
To its origin
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TCP/IP
Transmission Agency Control Protocol/Internet
Telnet
Thicknet
Thinnet
Token
Index
FAX
Printing
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