Xerox 490 ST manual Installation Considerations, Filing Policy, Optical Character Recognition OCR

Installation Considerations

Filing Policy

•An advantage of the Overwrite policy is that minimal disk space is required since files are deleted and recreated for each scan job. This makes it ideal for users with their own file space allocation.

•A disadvantage of the Overwrite policy is that with a shared document repository, users will overwrite other users’ files, possibly before the file is retrieved by the user.

•An advantage of the Append policy is that no data is lost because users share a document repository.

•A disadvantage of the Append policy is that disk space may quickly be consumed if not managed properly. This is espe- cially true when each user has his or her own file space.

•An advantage of the New Exact policy is that it checks to see if any files already exist in the document repository. If there are no files in the repository, the newly scanned files are sent to it.

•A disadvantage of the New Exact policy is that if there are files stored in the repository, the scan job is aborted.

•An advantage of the New Auto Generate policy is that it cre- ates a new directory structure, based on the time and date of creation, into which the images are filed.

•A disadvantage of the New Auto Generate policy is that while this may seem like the safest policy choice, it also requires more disk space than the Overwrite policy.

Optical Character Recognition (OCR)

•If you are using the OCR capabilities of Visioneer PaperPort and TextBridge, it is recommended that you use the Text image quality selection and the highest resolution possible. This will ensure optimum OCR capabilities.

Page 20 - 34 Xerox Document Centre System Administration Guide