Lucent Technologies 4.1 manual Using Fax Machines Fax Management Feature

Fax Machines

This section suggests several ways you can set up fax machines to work with your system. It includes instructions for programming and using a Fax Management button on a system phone (in order to monitor the status of a fax machine and transfer calls to it with a single touch), transferring calls to the fax machine extension, and using a Lucent Technologies fax machine’s Notify feature.

Using Fax Machines

Fax Management Feature

On any system phone, you can program a button with lights to serve as a Fax Management button. The lights next to this button tell you when the fax machine is in use, available, or not answering (for example, when it is out of paper). You can also use the button to transfer calls from your extension to the fax machine with a single touch.

Programming for Fax Management

To program a Fax Management button, first assign the fax machine extension using Fax Machine Extensions (#601). (See Chapter 5 for details.) Then program the fax machine extension number on an Auto Dial button. For more information, see “Auto Dialing” in Chapter 5.

Using the Fax Management Button

The lights next to the Fax Management button show what is happening at the fax machine—see Table 4-1.

Table 4-1. Fax Management Button Light Patterns

Light Pattern	Indicates...
Red broken	Fax trouble. The fax machine is not answering. If broken
flutter	flutter occurs because the fax machine is out of paper,
	refill the paper. The light clears the next time the machine
	transmits or receives a call. If the machine takes longer
	than four rings to answer, the light shows fax trouble;
	when the machine does answer, the light changes to fax
	busy (red steady).
Red steady	Fax busy. The fax machine is busy transmitting or
	receiving a call.
Green flash	Fax calling. The green flash indicates that the fax
	machine extension is calling you. A fax machine with the
	“Notify” feature can call you automatically after it receives
	a transmission. See “Using the Fax Machine’s Notify
	Feature” on the next page.
Green flutter	Fax transfer return. A call you transferred to the fax
	machine was not answered and is returning to you.

Using Auxiliary Equipment 4-13