Lucent Technologies 4.1 manual Send and Receive Fax Machines, To Program Fax 1 Send-Ext

Send and Receive Fax Machines

If your business has high-volume fax traffic, you can set up two fax machines, one that only sends and the other that only receives. For example, in Figure 4-8, fax 1 is the send machine, fax 2 is the receive machine. Line A is the fax line, the number of which is published as the fax number. If fax 2 doesn’t answer line A, fax 1 will.

Fax Line A

Lines

CONTROL

UNIT

Ext X	FAX 1
	Send

Ext Y	FAX 2
	Receive

Figure 4-8. Send and Receive Fax Machines

To Use

When you send a fax, an outside line will be automatically selected. Incoming fax calls on the fax line are answered automatically by fax 2. If a fax comes in on a line other than line A, you can transfer the call to fax 2 (see “Transferring a Call to the Fax Machine” earlier in this chapter). If you have programmed a Fax Management button, you can transfer a call to the fax machine with a single touch, as well as monitor the status of the fax machine (see “Fax Management Feature” earlier in this chapter). If fax 1 is set for Delayed Ring on line A, fax 1 can pick up fax transmissions when fax 2 does not answer.

To Program Fax 1 (Send—Ext. X)

1 . If extension X is a key extension, use Line Assignment (#301) to assign one or more lines to extension X (including line A).

If extension X is a pooled extension, use Pool Line Assignment (#207) to remove line A from all pools. Then use Pool Extension Assignment (#314) to assign pools to extension X. Also use Line Assignment (#301) to assign line A and any other individual lines to extension X.

2 . Set Automatic Line Selection for extension X to select line A last.

For pooled extensions, set Automatic Line Selection for extension X to select pools and outside lines first (line A selected last).

3 . Set Line Ringing for line A at extension X to Delayed Ring; set all other lines and pools to No Ring.

4 . Set Automatic Extension Privacy (#304) for extension X to Assigned.

4-18Using Auxiliary Equipment