Toshiba Strata CS manual To enter a contact’s name and basic information

they call you, unless you have turned off that prompt (see“Customizing or turning off call announcing” on page 18-3).

Note: You have a limited amount of space for all voice files, including voice titles. Therefore, if you have many contacts, you can save space by recording voice titles for the most important ones only. Ask your Strata CS system administrator how much space you have been allocated and how much you have used.

To enter a contact’s name and basic information

1.Choose File > New > Contact. The Contact dialog box opens to the General tab.

2.If you have global (public and private) contact editing permissions, you can choose whether this is a private or public contact. Select the appropriate type on the Category drop-down list (not shown in the previous figure). See “Private and public contacts” on page 15-3 for more information.

3.Enter the appropriate information about the contact in the First Name, Last Name, Company, and Title fields. The first and last names are displayed in the Call Monitor view when this contact calls you.

Either a first name or a last name is required. To create a contact that has the name of a company only, enter the company name into one of these fields.

4.If your office uses account codes, you can enter an Account code for the contact. Strata CS automatically uses the account code for the call when it identifies the contact on an incoming call or when you dial one of the contact’s numbers on an outgoing call.

If you are prompted to enter account codes when you place calls, you will hear a double beep instead of a single beep to indicate you are

CHAPTER 15. MANAGING CONTACTS AND WORKGROUPS 15-5

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