Polycom RMX 2000/4000 Administrator’s Guide

The fields are the same as for the New Conference – Participants tab, described in the RMX 2000/4000 Getting Started Guide, "Participants Tab” on page 3-20.

Participant properties are embedded in the conferencing entity and therefore, if the participant properties are modified in the Address Book (or Meeting Rooms) after the Reservation has been created they are not applied to the participant when the Reservation is activated.

7Optional. Add participants from the Participants Address Book.

For more information see "Meeting Rooms” on page 3-1and the RMX 2000/4000 Getting Started Guide, "To add participants from the Address Book:” on page 3-23.

8Optional. Add information to the reservation.

Information entered in the Information tab is written to the Call Detail Record (CDR) when the reservation is activated. Changes made to this information before it becomes an ongoing conference will be saved to the CDR.

For more information see the RMX 2000/4000 Getting Started Guide, "Information Tab” on page 3-24.

9Click OK.

The New Reservation is created and is displayed in the Reservations.

If you create a recurring reservation all occurrences have the same ID. A recurring Reservation is assigned the same ISDN/PSTN dial-in number for all recurrences.

If a dial in number conflict occurs prior to the conference’s start time, an alert appears: “ISDN dial-in number is already assigned to another conferencing entity” and the conference cannot start.

The series number (_0000n) of each reservation is appended to its Display Name.

Example:

Conference Template name: Sales

Display Name for single scheduled occurrence: Sales

If 3 recurrences of the reservation are created:

Display Name for occurrence 1:

Sales_00001

Display Name for occurrence 2:

Sales_00002

Display Name for occurrence 3:

Sales_00003

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Polycom 2000/4000 manual Example, Conference Template name Sales, Display Name for single scheduled occurrence Sales