To record a new audio message, 13-38 | Polycom 2000/4000 guide

Chapter 13-IVR Services

7Select the location where the format will reside, enter a name and then click OK.

The system returns to the Sound Selection dialog box.

8Click OK.

The system returns to the Properties for Sound dialog box.

9Click OK.

The system returns to the Sound–Sound Recorder dialog box. You are now ready to record your voice message.

To record a new audio message:

Regardless of the recording utility you are using, verify that any new audio message recorded adheres to the following format settings: 16.000kHz, 16Bit, Mono.

Make sure that a microphone or a sound input device is connected to your PC.

1On your PC, click Start > Programs > Accessories > Entertainment > Sound Recorder.

The Sound–Sound Recorder dialog box opens.

2Click File > New.

3Click the Record button. The system starts recording.

4Start narrating the desired message.

For all audio IVR messages, stop the recording anytime up to 3 minutes (which is the maximum duration allowed for an IVR voice message). If the message exceeds 3 minutes it will be rejected by the RMX unit.

5Click the Stop Recording button.

6Save the recorded message as a wave file, click File > Save As.

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Polycom 2000/4000 manual To record a new audio message, 13-38

Contents

Polycom RMX 2000/4000 Administrator’s Guide Version 5.0.1 January 2010 DOC2518C Patent Pending Regulatory Notices RMX 2000 complies with IDA standards G0916-07 Table of Contents Table of Contents Entry Queues, Ad Hoc Conferences and SIP Factories Iii Address Book Operator Assistance & Participant Move Conference and Participant Monitoring Vii Call Flows 15-1 Viii RMX Manager Application 16-1 RMX Administration and Utilities ISDN/PSTN 17-56 Xii Ad Hoc Conferencing and External Database Authentication Xiii Xiv Connecting to the Alternate Management NetworkProcedure 2 Configure the Modem Setting Value LPR Meeting Rooms Entry Queue Conferencing Modes Standard Conferencing Supported resolutions Supplemental Conferencing Features Viewing Profiles To list Conference ProfilesRMX Management pane, expand the Rarely Used list Click the Conference Profiles button Profile Toolbar Button Descriptions Name Defining Profiles To define a new Profile Field/Option Description Click the Advanced tab New Profile Advanced dialog box opens Define the following parameters At the End When Last Participant Remains At the End After Last Quits All the participants Click the Video Quality tab New Profile Video Quality dialog box opens People Video Definition Content Video Definition Guide, H.239 on Click the Video Settings tab New Profile Video Settings dialog box opens Is set to Flexible Mode YES Number of Video Participants Auto Layout Default Settings Number Available Video Layouts Video Windows Conference Profiles Select one of the Skin options Field/Option Description Parameter Description Modifying an Existing ProfileTo modify the Profile Properties Conference Profile is deleted Deleting a Conference ProfileTo delete a Conference Profile Dynamic Continuous Presence CP Mode Video Session Modes High Definition Video Switching Mode Continuous Presence CP Conferencing 2CIF/WCIF Video Resolutions in CPCIF Additional Video Resolutions in MPM+ Mode Additional Intermediate Video Resolutions352 x 288 pixels at 50 fps 512 x 288 pixels at 50 fps Setting the Maximum CP Resolution for Conferencing Video Display with CIF, SD and HD Video ConnectionsA 1X1 Video Layout HD1080 CP Conferencing with H.263 4CIF 263 4CIF Guidelines High Definition Video Switching Guidelines Enabling HD Video Switching Modifying the HD Video Switching Threshold Bit RateCreating a High Definition Video Switching Profile To Modify the HD Video Switching Threshold To Create an HD Enabled Profile Select the High Definition Video Switching check box Monitoring High Definition Video Switching Conferences Content Transmission Modes 239 Content Protocol Endpoint Capabilities Cascade Links Defining Content Sharing Parameters for a ConferenceEntry Queues 5H.239 Content Options Sending Content to Legacy Endpoints Guidelines for Sending Content to Legacy Endpoints Interoperability with Polycom CMA and DMA Content Display on Legacy Endpoints Enabling the Send Content to Legacy Endpoints Option Legacyepcontentdefaultlayout To modify system flags Layout Flag Value Stopping a Content Session Click OK Flag is updated in the Mcmsparameters listTo end the current Content session Layout Flag Value Enabling the Automatic Switching Lecture ModeEnabling Lecture Mode Selecting the Conference Lecturer Restricting Content Broadcast to LecturerTo enable Lecture Mode for the Conference Lecture Mode Monitoring When enabled, the following rules apply To control the Lecture Mode during an Ongoing Conference Polycom RMX 2000/4000 Administrator’s Guide Closed Captions Guidelines MPM and MPM+ Card Configuration ModesClosed Captions To change the flag value New Flag field enter EnableclosedcaptionEnabling Closed Captions Media Encryption Media Encryption Guidelines Conference Access Setting PermittedConference Participant Encryption Connection Entry Queue Access YES To modify the Encryption flag Encryption Flag SettingsMove Guidelines Enabling Encryption at the Participant Level To enable encryption at the conference levelEnabling Encryption in the Profile To enable encryption at the participant level Monitoring the Encryption Status LPR Lost Packet Recovery Lost Packet RecoveryPacket Loss Causes of Packet Loss Lost Packet Recovery Guidelines Enabling Lost Packet Recovery Monitoring Lost Packet Recovery Polycom RMX 2000/4000 Administrator’s Guide System Level Telepresence ModeRMX Telepresence Mode Guidelines Conference Level Room Participant/Endpoint Level RPX and TPX Video Layouts TPX RPX Number of Endpoints Layouts 2RPX and TPX Room System connected using RMX 2000/4000 Enabling Telepresence To configure a participant/endpoint for Telepresence Select the required video layout Saving an Ongoing Conference as a Template Any conference that is ongoing can be saved as a templateTo save an ongoing conference as a template RPX TPX Starting an Ongoing Conference From a Template To start an ongoing conference from a Template Cascading Conferences Star Topology 3Cascaded Conferences Star Topology Conference a Conference B 4Video Layouts in Cascaded Conferences Creating the Cascade-enabled Entry Queue Creating the cascade-enabled Entry QueueCreating a cascade-enabled Dial-out link To define a Cascade-Enabled Entry Queue Additional Conferencing Information Creating the Dial-out Cascaded Link To define the Dial-out Cascaded Link For Example 78485#24006#1234 Polycom RMX 2000/4000 Administrator’s Guide Enabling Cascaded Conferences without Password To enable cascaded links to connect without a password Conference B Destination Conference Monitoring Cascaded ConferencesConference a Linked Conference Additional Conferencing Information MIH Cascading allows Cascading Conferences H.239-enabled MIH TopologyMIH Cascading Levels MIH Cascading Guidelines Master and Slave Conferences Video Session Mode, Line Rate and Video Settings Conference B Conference C Content Sharing Level RMX to RMX Cascading Setting up MIH Cascading ConferencesConf Kbps 128 256 384 512 768 1024 1472 1920 Mode Dialing RMX 2000 Level Direction Master RMX Creating a Cascade Enabled Entry QueueDialing RMX 2000 Level Direction Additional Conferencing Information To define the dial-out cascade participant link Creating a Cascade Enabled Dial-out Participant LinkCreating the Cascaded Conferences 17New Participant Dial-out Cascade Link GatekeeperPrefix CascadeEnable Additional Conferencing Information MGC to RMX 2000 Cascading MGC to Setting the flags in the MGC To MGC Click OK If you changed the flags, reset the MCU Defining the Cascading Entry Queue in the MGC For Example 1002##12001##1234 Participant Properties Identification dialog box, enter aParticipant Name For Example FORCE1X1LAYOUTONCASCADEDLINK CONNECTION=YES default Setting the Flags on the RMXH263ANNEXT=YES default For more details, see the RMX 2000 to RMX 2000 Cascading Click OK Reset the MCU to apply the changesDefining the Cascade Enabled Entry Queue on the RMX Defining the Cascading Conferences Defining the Dial-out Participant on the RMX EQ ID MCU Prefix as Password Starting and Monitoring MIH Cascading Conferences Monitoring Participants in an MIH Cascaded Conference To monitor cascading enabled conferences Viewing Participant Properties To view the linked Participant Properties Additional Conferencing Information Meeting Rooms Meeting Room Name Default Line Rate Meeting Rooms List To list Meeting RoomsMeeting Rooms button Meeting Rooms List is displayed Meeting Room List columns include Meeting Room Toolbar & Right-click Menu Toolbar Right-click Description Button Menu Creating a New Meeting Room To create a new meeting room Entry Queues, Ad Hoc Conferences and SIP Factories Entry Queues Default Entry Queue properties Parameter Value Polycom RMX 2000/4000 Administrator’s Guide RMX Management Rarely Used pane, click Entry Queues Defining a New Entry QueueTo define a new Entry Queue Option Description Option Description ISDN/PSTN To view the list of Entry Queues Listing Entry QueuesClick OK New Entry Queue is added to the Entry Queues list Setting a Transit Entry Queue Modifying the EQ PropertiesTransit Entry Queue To modify the EQ To cancel the Transit Entry Queue setting RMX Management Rarely Used pane click Entry Queues Ad Hoc Conferencing Gateway to Polycom Distributed Media Application DMA SIP Factories Creating SIP FactoriesTo create a new SIP Factory RMX Management Rarely Used pane, click SIP Factories New Factory Properties Click OK New SIP Factory is added to the list Entry Queues, Ad Hoc Conferences and SIP Factories Address Book Viewing the Address Book Displaying and Hiding the Address Book Click the tab to re-open the Address Book To add a new participant to the Address Book Adding a Participant to the Address BookAdding a new participant to the Address Book Directly Define the following fields Ascii SIP Only Address, first select the type of alias and then enter Field Description SIP Only Define the following Advanced parameters IP Only AGC Cascaded Link If this participant is used as a link between Participant Properties window opens Click the Add to Address book button When required, you can modify the participant’s properties Modifying Participants in the Address BookTo modify participant properties in the Address Book Participant’s Properties window appears Deleting Participants from the Address Book Searching the Address BookTo delete participants from the Address Book To search for participants in the Address Book Filtering the Address Book To filter an address book field To clear the filter and display all entries To define a New Group Participant GroupsAdding a New Group to the Address Book Deleting a Group from the Address Book To delete a Group Modifying a Group in the Address Book To Modify a Group To Export an Address Book Importing and Exporting Address BooksExporting an Address Book Importing an Address Book To Import and Address Book CMA Address Book Integration Guidelines RMX Side On the RMX menu, click Setup System ConfigurationIntegrating the Polycom CMA Address Book with the RMX Content System Flags Mcmsparametersuser dialog box opensFlag Description External Contentip Password ExternalHttp//IP address of the CMA server User Address Book Resources GuidelinesSystem Reservations Reservations RMX Management pane, click the Reservations button Using the Reservation CalendarTo open the Reservation Calendar Reservations Views Toolbar ButtonsToolbar buttons functions are described in Table Button Description Week View Day ViewToday View Single day is displayed List View Changing the Calendar View To change between Week and Day views To view Today the current date To change to List View To return to Calendar View Scheduling Conferences Using Reservation CalendarCreating a New Reservation Open the Reservations Method III To interactively define the durationTo create a new reservation 2New Reservation Reserved Resources Click the Schedule tab 3New Reservation Schedule Tab Day 1-31 of every 1-12 months First, second,...,last Sun-Sat Click the Participants tab Field Description Example Conference Template name SalesDisplay Name for single scheduled occurrence Sales If 3 recurrences of the reservation are created Using the Week and Day views of the Reservations Calendar Reservations can be accessed and managed via all the viewsManaging Reservations Viewing and Modifying Reservations To change the Reservation’s End time To move the Reservation to another time slotTo change the Reservation’s Start time Deleting Reservations To delete a single reservationClick the Delete Reservation button. or To delete all recurrences of a reservation Searching for Reservations using Quick Search Select Delete the seriesClick OK All occurrences of the Reservation are deleted Reservations by Display Name To clear the search and display all reservations Clear the Quick Search fieldClick Search All Reservations are displayed Operator Assistance & Participant Move Operator Conferences Operator Conference Guidelines Defining the Components Enabling Operator Assistance New Conference IVR Service Welcome dialog box opens Click the Conference Chairperson tab Click the Conference Password tab New Conference IVR Service General dialog box opensNew Conference IVR Service Roll Call dialog box opens Click the Video Services tab New Conference IVR Service Dtmf Codes dialog box opens Click the Operator Assistance tab Polycom RMX 2000/4000 Administrator’s Guide New Entry Queue IVR Service Video Services dialog box opens New Entry Queue IVR Service Welcome dialog box opensNew Entry Queue IVR Service Conference ID dialog box opens Defining a Conference Profile for an Operator Conference 1New Profile General Parameters Line rate and use HD video 2New Profile Advanced Parameters Recording link which is not considered a participant 3New Profile Video Quality Parameters Content Settings Defining an Ongoing Operator Conference To start a conference from the Conference pane 4New Conference General Options Comma, colon and semicolon characters cannot Be used in the Routing Name Field Description New Conference Participants dialog box opens Right-click and select Save Conference to Template Saving an Operator Conference to a TemplateTo save an ongoing Operator conference as a template Right-click and select Start Conference from Template Starting an Operator Conference from a TemplateClick the Start Conference from Template button. or Requesting Help Icon Status indication Description Participant Alerts List Audible AlarmsUsing Audible Alarms Moving Participants Between Conferences Move Guidelines Moving Participants Using drag and drop Moving a Participant Interactively Operator Assistance & Participant Move Guidelines Conference Template Conference Templates Using Conference Templates Clicking the tab opens the Conference Templates list Conference Template toolbar includes the following buttons Conferences List toolbar includes the following button Creating a New Conference Template Creating a new Conference Template from ScratchTo create a new Conference Template Click the New Conference Template button Modify the fields of the General tab New Template Participants dialog box opens New Participant General tab opens New Participant Advanced tab opens Optional. Click the Information tab New Participant Information tab opens New Conference Template Information tab opens Saving an Ongoing Conference as a Template Polycom RMX 2000/4000 Administrator’s Guide Starting an Ongoing Conference From a Template Starting an Operator Conference from a Template Scheduling a Reservation From a Conference Template ReservationTo schedule a Reservation from a Conference Template Right-click and select Schedule Reservation from Template Conference Template and Reservation Name Deleting a Conference Template Series number 0000n of each reservation is appended to itsDisplay Name To delete Conference Templates Conference and Participant Monitoring General Monitoring Conference Level Monitoring To view the parameters of an ongoing conference Following information appears in the General tab Same line rate and use HD video Conference Properties Advanced dialog box opens Following information appears in the Advanced tab Conference Properties Video Quality dialog box opens Following information appears Click the Video Settings tab to list the video parameters Selecting a lecturer enables the Lecture Mode Requesting Help Icon Status indication Description Participant Alerts List Participant Properties Media Sources dialog box opens Participant Level MonitoringDisplaying Participants Properties IP Participant Properties Field Description Participant Status Capabilities used for the connection   Channels Columns Maximum network jitter since the channel was Field Description Click the Gatekeeper Status tab to view its parameters 11Participant Properties Gatekeeper Status Parameters Monitoring ISDN/PSTN Participants Bit RateAudio Algorithm To view the participant’s properties during a conference Participant Properties Media Sources dialog box is displayed Field Description 14Participant Properties H.221 Parameters Polycom RMX 2000/4000 Administrator’s Guide 15ISDN/PSTN Participant Properties Connection Status 16ISDN/PSTN Participant Properties Channel Status Participant Phone Number In a dial-in MCU 10-1 Configuring the RMX to enable RecordingDefining the Recording Link 10-2 To define a Recording LinkClick OK Recording Link is added to the RMX unit 10-3 Enabling the Recording Features in a Conference IVR ServiceConference IVR Service Properties dialog box is displayed 10-4 To enable recording for a conferenceEnabling the Recording in the Conference Profile Recording Link Encryption 10-5 Recording Link Settings Recording Link Encryption GuidelinesSee Enabling the Recording in the Conference Profile on 10-6 Profile Setting RSS Setting Flag Setting Recording Link 10-7 Using the RMX Web Client to Manage the Recording Process To manage the recording process using the right-click menuManaging the Recording Process 10-8 10-9 Name Description Using Dtmf Codes to Manage the Recording Process 10-10 10-11 Conference Recording with Codian IP VCRMonitoring the recording participant 10-12 Users, Connections and Notes 11-1 11-2 Listing UsersTo view the users currently defined in the system 11-3 Administrators can add new users to the systemAdding a New User Deleting a User 11-4 11-5 Changing a User’s PasswordClick OK User’s password is changed 11-6 To disable a userDisabling a User To enable a user Enabling a UserRenaming a User To rename a user 11-8 Connections Viewing the Connections ListTo list the users who are currently connected to the MCU 11-9 User and Connection Management in Enhanced Security Mode Managing the user login process includesManaging RMX users includes Controlling the user sessions includes Managing the RMX Users User TypesDisabling/Enabling Users Renaming Users Managing the User Login Process Implementing Strong PasswordsPassword Character Composition 11-12 11-13 Implementing Password Re-Use / History RulesPassword Length 11-14 Defining Password AgingDefining Password Change Frequency Forcing Password Change Temporary User LockoutUser Lockout 11-15 11-16 User Login RecordUser Lockout is an Audit Event Connection Timeout Controlling RMX User SessionsManagement Sessions per System Sessions per User 11-18 Session TimeoutErase Session History After Logout 11-19 Using NotesTo create a note 11-20 To open or edit a noteTo delete a note Network Services 12-1 IP Network Services Two IP Services are defined for the RMXManagement Network Default IP Service Conferencing Service Management Network Primary Default IP Service Conferencing Service To view or modify the Management Network ServiceModifying the Management Network 12-3 12-4 Management Network Properties IP dialog box opensModify the following fields 12-5 12-6 12-7 Click the Routers tab Modify the following fields 12-8 12-9 DNS Click the DNS tab Modify the following fields12-10 RMX 2000 only Click the LAN Ports tab 12-11 View or modify the following fields 12-12 Modifying the Default IP Network Service Fast Configuration WizardTo view or modify the Default IP Service 12-13 Default IP Service Networking IP dialog box opens 12-14 12-15 12-16 Click the Gatekeeper tab Modify the following fields 12-17 12-18 12-19 12-20 12-21 12-22 12-23 12-24 TOS Click the SIP Servers tab Modify the following fields 12-25 12-26 Send Certificate 12-27 Username@domain name Click the Security tab Modify the following fields 12-28 Ethernet Settings RMX 4000 Only 12-29 Modify the following field 12-30 To monitor signaling status 2IP Network Services Properties RMX CS IPIP Network Monitoring 12-31 12-32 12-33 3IP Network Services Properties H.323Click the H.323 tab H.323 tab displays the following fields 12-34 4IP Network Services Properties SIP Servers 12-35 Default Management Network Service IPv6 GuidelinesRMX Internal Addresses External Entities 12-37 Network Security Network SeparationRMX 12-38 12-39 To enable Network SeparationEnabling Network Separation Enter the Default Router IP Address 12-40 12-41 12-42 Click LoginRMX Web Client Welcome screen is displayed ISDN/PSTN Network Services Supported Capabilities and Conferencing FeaturesNon Supported Capabilities and Conferencing Features 12-43 12-44 Adding/Modifying ISDN/PSTN Network ServicesObtaining ISDN/PSTN required information To Add an ISDN/PSTN Network Service 12-45 Click Next 12-46 12-47 12-48 Click Next Span Definition dialog box is displayed 12-49 12-50 Click Save & Continue 12-51 12-52 Modifying an ISDN/PSTN Network Service Move the slider to the required settingTo Modify an ISDN/PSTN Network Service Click Save & Close Span Definition PhonesSpans 12-54 12-55 12-56 IVR Services 13-1 13-2 IVR Services ListTo view the IVR Services list Button Button Name Descriptions IVR Services Toolbar13-3 Conference IVR Services list, click the Add Supported Adding LanguagesTo add a language Languages button To upload messages to the MCU 13-5 13-6 Message Message Type Category 13-7 13-8 Defining a New Conference IVR Service Defining a New Conference IVR ServiceTo define a new Conference IVR Service 13-9 13-10 IVR 13-11 13-12 13-13 13-14 13-15 13-16 Message Type Description 13-17 13-18 13-19 13-20 Roll Call Record Ivrrollcallusetonesinsteadof 13-21Roll Call Description Message Video Description Services 13-22 13-23 13-24 Operation Dtmf String Permission 13-25 13-26 Entry Queues IVR Service Defining a New Entry Queue IVR ServiceTo set up a new Entry Queue IVR Service New Entry Queue IVR Service Global dialog box opens 13-28 13-29 Select the voice messages 13-30 13-31 To select the default Conference IVR Service IVR Service buttonTo select the Default Entry Queue IVR Service 13-32 13-33 ServiceTo modify the properties of an IVR Service Install Music File window opens Replacing the Music FileAdding a Music File To replace the Music file 13-35 To define the format settings for audio messages Creating Audio Prompts and Video SlidesRecording an Audio Message 13-36 Attributes list, select 16.000 kHz, 16Bit, Mono 13-37 To record a new audio message 13-38 13-39 Creating a Welcome Video Slide To record additional messages, repeat steps 1 toTo create a welcome video slide 13-40 Message Type Message Text File Name Default IVR Prompts and Messages13-41 13-42 13-43 13-44 NID Volume Control of IVR Messages, Music and Roll Call To control the volume of IVR music, messages and Roll CallIvrmusicvolume Ivrmessagevolume Ivrrollcallvolume 13-46 Call Detail Record CDR Utility 14-1 14-2 CDR FileCDR File Formats CDR File Contents 14-4 Viewing, Retrieving and Archiving Conference Information Viewing the Conference RecordsTo open the CDR utility 14-5 14-6 Refreshing the CDR ListTo refresh the CDR list Retrieving and Archiving Conference CDR Records To retrieve and archive CDR records14-7 Menu Option Button Action 14-8 15-1 Call FlowsDirect Dialing Dialing from H.323 Endpoints 15-2 Dialing string 15-3 Dialing from SIP Endpoints 15-4 15-5 Gateway IVROptional Dialing from ISDN/PSTN Endpoints 15-6 MCU prefix in Gkgw Profile ID 15-7 Interoperability with CMA 15-8 Connection Indications 15-9 Gateway Functionality 15-10 15-11 Configuring the Gateway Components on the RMX Defining the IVR Service for Gateway CallsTo define a new Conference IVR Service for gateway calls 15-12 15-13 15-14 15-15 15-16 Defining the Conference Profile for Gateway CallsTo define a Conference Profile for Gateway Sessions Define the required settings for Encryption and LPR Defining the Gateway ProfileTo define a new Gateway Profile RMX Management Rarely Used pane, click Gateway Profiles 15-18 15-19 15-20 15-21 Displaying the Connection Information System ConfigurationClick OK New Gateway Profile is added to the list 15-22 Monitoring Ongoing Gateway SessionsGateway Session Parameters Connected Participant Parameters 15-23 Dialing to Polycom DMA 15-24 To set up the Meeting Room for direct dialing 15-25 15-26 Installing the RMX Manager 16-1 Click the Install RMX Manager link 16-2 16-3 16-4 Starting the RMX Manager Application To use the browserTo use the Windows Start menu Click Start Programs Click All Programs Polycom RMX Manager Connecting to the MCU 16-6 To connect the RMX Manager to an MCU 16-7 16-8 RMX Manager Main Screen 16-9 MCUs Pane 16-10 Conferences Pane MCUs ToolbarMCUs toolbar contains the following buttons 16-11 RMX Management Conferences list toolbar contains the following buttonsMonitoring conferences Starting a new conference List Pane Status BarSystem Alerts 16-13 Address Book Participant AlertsPort Usage Gauges MCU State Adding MCUs to the MCUs List Conference TemplatesTo add an RMX unit 16-15 443 16-16MCU IP 16-17 FieldDescription Administrator’s Guide, Meeting Rooms on Starting a ConferenceStarting a Conference from the Conferences Pane Start a Reservation New Conference General dialog box opens 16-19 Starting a Reservation To start a conference from the Reservation CalendarReservation Calendar is displayed Click the New Reservation button 16-21 Monitoring Conferences 16-22 Grouping the Participants by MCU 16-23 Start Monitoring/Stop Monitoring 16-24 16-25 Modifying the MCU PropertiesTo view and/or modify the MCU Properties Disconnecting an MCU Removing an MCU from the MCUs PaneTo disconnect an MCU To Remove an MCU from the list Changing the RMX Manager Language MCU icon is removed from the MCUs paneTo select a language 16-27 Installing RMX Manager for Secure Communication Mode To install the RMX ManagerRMX Management pane, click IP Network Services 16-28 Clear the Secured RMX Communication check box Click OK Click the DNS tabEnter the Local Domain Name 16-29 Create a Certificate Request 16-30 Set the RMX to Secure Communication Mode 16-31 16-32 Using an Internal Certificate Authority 16-33 16-34 Certificate Export Wizard is displayedSelect Base-64 encoded X.509 .CER 16-35 Successful export message is displayed Click the OK button 16-36 System and Participant Alerts 17-1 17-2 System AlertsTo view the System Alerts list 17-3 17-4 Participant AlertsTo view the Participants Alerts list 17-5 System ConfigurationModifying System Flags Mcmsparameters tab, the following flags can be modified 17-6 17-7 Externaldblogin 17-8Version 4.x and earlier enter the IP Externaldb 17-9 17-10 17-11 17-12 17-13 17-14 17-15 17-16 17-17 Manually Adding and Deleting System FlagsTo add a flag Flag and Value Description Following flags can be manually added to17-18 17-19 17-20 17-21 17-22 17-23 17-24 17-25 17-26 17-27 Sendwideresto To delete a flag17-28 Legacyepcontentdefaultlayout Flag Values 17-29 17-30 Range Default Network Security Jitcmode System Flag17-31 Flag Alive Timeout Session Windowin Minutes Lastlogin YES Attempts User17-32 Timoutin Minutes Userlockout YES 17-33 Range Default Password ManagementForce YES YES/NO Strong Password Policy Minpassword Auto Layout Configuration Customizing the Default Auto LayoutDefault Auto Layout is controlled by 11 flags 17-34 Default Value Possible Values 17-35CPLAYOUT1X1 CPLAYOUT1X2 CPLAYOUT1X2HOR CPLAYOUT1X2VER 17-36 AUTOLAYOUT5 17-37Predefined RMX Time Altering the clockTo Alter the RMX Time 17-38 17-39 17-40 Resource ManagementResource Capacity Resource Capacity Modes 17-41 Resolution/fps Video Resources Used Resource UsageContinuous Presence 17-42 WVGA/30 WVGA/25 17-43WCIF/25 WSIF/30 High Definition Video Switching Voice17-44 WSIF/60 WCIF/60 Video/Voice Port Configuration Flexible Resource Capacity ModeFixed Resource Capacity 17-45 Configuring the Video/Voice Resources in MPM Mode 17-46 Configuring the Video/Voice Resources in MPM+ Mode To allocate Audio Only ports in MPM+ modeRMX menu, click Setup Video/Voice Port Configuration Flexible Resource Capacity To allocate resources in Fixed Resource Capacity mode 17-48 17-49 Resource Type MaximumAudio Only 17-50 Forcing Video Resource Allocation to CIF Resolution 17-51 17-52 To cancel the forcing of CIF resourceTo force CIF resource Main toolbar, click Administration Resource Report Resource ReportDisplaying the Resource Report 17-53 Resource Report Display in Flexible Resource Capacity Mode Example An RMX 2000 in Flexible Resource Capacity Mode has17-54 Column Description 17-55 Resource Report is displayed as followsPort Gauges 17-56 Resource Report in Fixed Resource Capacity ModeExample An RMX 2000 in Fixed Resource Capacity Mode has ISDN/PSTN 17-57 Setting the Port Usage Threshold Port UsageTo Set the Port Usage Threshold 17-58 SIP Dial-in Busy Notification 17-59 Port Usage Gauges 17-60 Port Gauges in Flexible/Fixed Capacity Modes Audio Ports GaugeVideo Ports Gauge 17-61 17-62 System InformationTo view the System Information properties box 17-63 RMX 17-64 Snmp Simple Network Management Protocol Detailed DescriptionMIB Management Information Base Files Private Mibs Alarm-MIB Support for MIB-II SectionsMIB H.341 H.323 Standard MIBs 17-67 320MCU-MIB Traps 17-68 Status Trap Content 17-69 17-70 To enable Snmp optionDefining the Snmp Parameters in the RMX 17-71 17-72 Click the Traps tabRMX-SNMP Properties Traps dialog box opens 17-73 RMX-SNMP Properties Security dialog box opens 17-74 17-75 Accepted Host IP Address dialog box opensRMX Snmp Properties Security dialog box, click OK Audible Alarms Using Audible AlarmsAudible Alarm Permissions 17-76 Configuring the Audible Alarms When selected all audible alarms are immediately stoppedStop Repeating Message User Customization User Customization window opens 17-78 17-79 Replacing the Audible Alarm FileDownload Audible Alarm File window opens 17-80 Multilingual Setting Customizing the Multilingual SettingTo customize the Multilingual Setting 17-81 Banners Configuration dialog box opens Banner Display and CustomizationCustomizing Banners 17-82 Login Screen Banner Banner DisplayCustomize the banners by modifying the following fields 17-83 17-84 Main Screen Banner 17-85 17-86 Backup and Restore GuidelinesSoftware Management Using Software Management Backup Configuration dialog box opensBrowse to the Backup Directory Path and then click Backup 17-87 Browse to the Install Path and then click Install 17-88 Using Ping Ping RMXTo Ping a network entity from the RMX 17-89 Modify or complete the following fields 17-90 17-91 Notification SettingsTo configure the notifications Following notification options are displayed 17-92 Logger Diagnostic Files 17-93 Following tasks can be performed File name structureFile name format Retrieving the Logger Files Viewing the Logger File contents Auditor Auditor FilesAuditor Event History File Storage 17-96 17-97 Retrieving Auditor FilesAuditor Files dialog box is displayed To retrieve files for storage on a workstation Click Retrieve FilesTo open the file in the Auditor File Viewer 17-98 17-99 Auditor File ViewerAuditor File Viewer is displayed Following fields are displayed for each event 17-100 17-101 GET HttpPUT Http Mkdir Http Alerts and Faults Lists Alerts and Faults that are recorded by the AuditorAudit Events To open an auditor event file stored on the workstation 17-103 17-104 TransactionsLists Transactions that are recorded by the Auditor 17-105 17-106 Installing ActiveXActiveX Bypass 17-107 17-108 Resetting the RMXTo reset the RMX 17-109 Viewing the Status of the Hardware Components 18-1 18-2 Button Name Description HW Monitor Pane Toolbar18-3 18-4 Viewing Hardware RMX 2000 Component’s PropertiesHardware Properties dialog box has the following structure To view the MCU Properties 18-5 18-6 18-7 To view the Card Properties 18-8 18-9 18-10 To View the Supporting Hardware Components PropertiesBackplane Properties Field Description General Settings FAN Properties18-11 Fans LAN 0, LAN 1, LAN 2 Properties 18-12 Viewing Hardware RMX 4000 Component’s Properties 18-13 18-14 18-15 18-16 18-17 18-18 Backplane+ Properties 18-19 18-20 18-21 Diagnostic Mode 18-22 18-23 Performing DiagnosticsTo run Diagnostics on a Hardware Component 18-24 Click the Run Selected Tests button 18-25 18-26 Diagnostics MonitoringMCU Monitor Cards Monitor 18-27 Error Buffer 18-28 Appendix a IP Disconnection Causes Appendix A-Disconnection Causes Disconnection Cause Description Not wish to take the call at this time Disconnection Cause Description Returned Disconnection Cause Description Disconnection Cause Description Disconnection Cause Description Isdn Disconnection Causes Disconnection Cause Number Summary Description Disconnection Cause Number Summary Description Status Enquiry CUG Disconnection Cause Number Summary Description Suspended a Resume message cannot be executed by 100 Message with Appendix A-Disconnection Causes Alarms Appendix B Alarm Code Alarm Description CPU slot ID not identified Encryption Server Error. Failed to Alarm Code Alarm Description Free space percentage% free space Blocks Alarm Code Alarm Description GUI System configuration file is invalid Alarm Code Alarm Description Alarm Code Alarm Description Polycom RMX 2000/4000 Administrator’s Guide Produce a Redalarm Alert Adding the appropriate flag is the system configuration DNS System has been configured for Jitc User Name Support cannot be used Appendix C Appendix C-CDR Fields Unformatted File Conference Summary Record Field Description Event Records Standard Event Record Fields Event Types Event Code Event Name Description 23 H323 Participant Connected NEWUndefined Billing Code SIP RecordingLink SIP Private Party Continue IPV6 Address TerminateUser ADD User Delete User Update ReconnectUser SET END Time Attend Party Operator Move Party fromBack to Continue Continue 1, User Update Update Participant ContinueParticipant Disconnected 2101, 2105 Defined Participant Table C-35, Event Fields for Event Conference Start Continue On page C-22 Event Specific Fields Polycom RMX 2000/4000 Administrator’s Guide Field Description Time the conference starts, without any participant Maximum number of participants that can connect to Automatic switching between participants is enabled Table C-6 Any other number Unknown ATT Accunet NTI FXNTI TIE Trunk Field Description Table C-10Event fields for Event 4 ISDN/PSTN Channel Field Description Field Description Field Description User Update Participant Field Description A dial-out connection, participant phone numbers are 323 SIP URI Tel URL User Update Participant Continue Table C-17Event fields for Event 15 H323 Call Setup Field Description Field Description Field Description SIP MCU SIP URI Name sent by the end point Table C-23Event Fields for Event 22 Dtmf Code Failure Verified by authentication Table C-28 Polycom RMX 2000/4000 Administrator’s Guide Destination Conf Field Description MCU Isdn Terminal SIP URI Table C-35 VIP Disconnection Cause Values Value Call Disconnection Cause 191 H323 call close. Remote busy Value Call Disconnection Cause Value Call Disconnection Cause MGC Manager Events that are not Supported by the RMX Following MGC Manager events are not supported by the RMX Appendix C-CDR Fields Unformatted File Ad Hoc Conferencing without Authentication Appendix D Ad Hoc Conferencing without Authentication Starting a conference uses the following method Ad Hoc Conferencing with Authentication Network Polycom RMX 2000/4000 Administrator’s Guide Conference Access with External Database Authentication Conference Access Validation All Participants Always NetworkPage Conference Access Validation Chairperson Only Upon Request NetworkPage Ad Hoc Settings Authentication Settings External Database Application Settings To set the System Configuration flags Flag Description and Value Externaldb  Set the External Server Authentication field to Numeric ID Enabling External Database Validation for Conferences Access  Set the External Server Authentication field to Appendix E Field Description Out of Order Number of packets arriving out of order. The fol Field Description Switching to Secure Mode Purchasing a Certificate Table F-1Create Certificate Request Click Send Details Installing the CertificateTo install the certificate Appendix F-Secure Communication Mode Enabling Secure Communication Mode When Secure Communications Mode is enabledCreating/Modifying System Flags Securityprotocol Alternate Management Network Securing an External Database Appendix F-Secure Communication Mode Management Network Primary Alternate Management Network Configuring the Workstation Logged in on the Management NetworkSeparation on To modify the workstation’s IP addresses Polycom RMX 2000/4000 Administrator’s Guide Appendix G-Configuring Direct Connections to RMX Example IP address near 192.168.1.nn IP Address Connecting to the Management Network To connect directly to the RMX Appendix G-Configuring Direct Connections to RMX Connecting to the Alternate Management Network To connect to the Alternate Management Network Connecting to the RMX via Modem Procedure 1 Install the RMX ManagerProcedure 2 Configure the Modem Configure the modem as follows Procedure 3 Create a Dial-up Connection To create a dial-up connection Appendix G-Configuring Direct Connections to RMX Polycom RMX 2000/4000 Administrator’s Guide Appendix G-Configuring Direct Connections to RMX Polycom RMX 2000/4000 Administrator’s Guide Procedure 4 Connect to the RMX To Connect using the RMX Manager To use the browserTo use the Windows Start menu Click All Programs Appendix H Configuring the OCS for RMX 2000/4000 Setting the Trusted Host and Static Route for RMXTo set the RMX as trusted and define Static Routes in OCS Open the OCS Management application Expand the Enterprise Pools list Pool Front End Properties dialog box opens Click the Host Authorization tab To add RMX to the Routing Roles Page To create the TLS certificate in the OCS Select Create a New Certificate and click Next Delayed or Immediate Request window appearsAvailable Certificate Tasks window appears Organization Information window appears Name and Security Settings window appearsSelect the Mark cert as exportable check box Your Server’s Subject Name window appears Geographical Information window appears Choose a Certification Authority window appears Click Finish MS R2 Assign Certificate Task window appearsCertificate Wizard Completed window appears MS R2 Select Export a certificate to a *.pfx file and click Next Available Certificates window appears Export Certificate Password window appears Certificate Wizard Completed window appears To create the certPassword.txt file Load Front End Properties dialog box opens Page Service DNS Servers Addresses Defining a SIP Network Service in the RMX To configure the RMX IP Network ServicePage Polycom RMX 2000/4000 Administrator’s Guide Page Polycom RMX System Flag Configuration Default IP Service Networking IP dialog box, click OK Flag Name Value and Description Sipfreevideoresources Sipfastupdateinterval ENV Dialing to an Entry Queue, Meeting Room or Conference To dial in directly to a conference or Entry QueueEnter the conferencing entity SIP URI in the format Conferencing entity routing name@domain name Active Alarms and Troubleshooting Active Alarms OCS Troubleshooting Known Issues