Fax | HP 2820, 2840, 2830 guide

8 Fax

Use the following instructions to perform fax tasks:

●Specifying the fax settings

●Sending faxes

●Using manual dial

●Redialing manually

●Canceling a fax job

●Sending faxes by using the software

●Receiving faxes

●Sending a fax by dialing from a telephone

●Changing the default light/dark (contrast) setting

●Changing the default resolution setting

●Changing the default glass-size setting

●Selecting tone-dialing or pulse-dialing mode

●Changing the redial settings

●Receiving faxes to your computer

●Setting the answer mode

●Changing ring patterns for call answering

●Changing the rings-to-answer setting

●Changing autoreduction settings for incoming faxes

●Blocking or unblocking fax numbers

●About speed-dial entries, one-touch keys, and group-dial entries

●Using dialing characters

●Inserting a dial prefix

●Sending a delayed fax

●Changing the detect-dial-tone setting

●Using billing codes

●Reprinting a fax

●Deleting faxes from memory

●Using fax forwarding

●Making an extension telephone available to receive faxes

●Using fax polling

ENWW

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HP 2820, 2840, 2830 manual Fax

Contents

HP Color LaserJet 2820/2830/2840 Page User Guide Copyright and License Trademark Credits Page Customer self-repair Service and supportHP direct ordering for accessories or supplies HP service agreements HP service informationHP Toolbox Software help Table of contents Viii Printing Fax Scan Photo Xii Managing the device and maintenance Xiii Managing supplies Xiv Appendix a Accessories and ordering information Device basics Where to look for more information Quick access to device informationSetting up the device Using the device Quick access to device information HP Color LaserJet 2830 all-in-one Device configurationsHP Color LaserJet 2820 all-in-one HP Color LaserJet 2840 all-in-one Device features Supplies Energy savingsEconomical printing Online user guide that is compatible with Back view Device partsFront view Interface ports HP Color LaserJet 2820 all-in-one printer, scanner, copier Control panel Enww Software HP Color LaserJet 2820/2830/2840 all-in-one software Printer driversSoftware and supported operating systems Software tips How do I gain access to the device features? How do I get the latest printing software? Software for WindowsWhat other software is available? Printer drivers HP Toolbox Software for MacintoshHP Director PPDs Mac OS Embedded Web server EWS Software installationTypical installation Minimum installation Using Add or Remove Programs to uninstall Uninstalling the printing softwareUninstalling software for Macintosh Double-clickAdd or Remove Programs Media specifications General guidelines Media Dimensions Weight Capacity Supported media weights and sizesTray 1 specifications Automatic document feeder ADF paper sizes Optional tray 2 specificationsMedia Dimensions Weight or thickness Capacity Printing and storage environment Enww Using the device To load tray Loading traysLoading tray To load optional tray Loading optional tray To load originals onto the flatbed scanner Loading documents to scan To load originals into the automatic document feeder ADF Changing the device control-panel display language Using the device control panelChanging the default media size Changing the default paper tray configuration Using the device volume controlsTo change the default paper tray size To change the default paper tray type To change the ring volume of the fax To change the alarm volumeTo change the volume for the fax To change the device control panel key-press volume Enww Printing To print from Windows Printing from Windows To print from the Macintosh OS Printing from the Macintosh OS Selecting a type or size Using the PCL printer-driver Help Windows onlySelecting a source Creating and using Quick Sets Creating and using watermarksPrinting in grayscale Printing multiple pages on one sheet of paper N-up printing Reducing or enlarging Fit to Maximizing print speed for letter-size paper Selecting an output location Setting a custom paper size Glossy paper Printing on special mediaColored paper Preprinted forms and letterhead Heavy paper Envelopes Transparencies HP LaserJet Tough paperLabels Printing on different paper for the first To duplex manually Printing on both sides duplexing manually On the Finishing tab, select Print on Both Sides Printing bookletsTo print booklets Enww Canceling a print job Enww Printing with color Changing the color settings HP ImageREt Using colorMedia selection Managing color options Automatic versus Manual color adjustmentPrint in Grayscale Manual color options RGB Color Halftone optionsNeutral Grays Matching colors Copy Starting a copy job Canceling a copy job To adjust the default copy quality Adjusting the copy qualityTo adjust the copy quality for the current job To adjust the default lighter/darker setting Adjusting the lighter/darker contrast settingTo adjust the lighter/darker setting for the current job Reducing or enlarging copies To reduce or enlarge copies for the current job To change the default copy size To change the default copy-collation setting Changing the copy-collation setting To change the number of copies for the current job To change the default number of copiesChanging the number of copies To copy a multiple-page stack of two-sided originals Copying photos, two-sided originals, or booksTo copy a photo To copy a book Fax Changing the silence-detect mode To enter text from the control panel Specifying the fax settings To set the fax header To set the time and date To send a fax to one recipient To adjust the resolution for the current fax jobSending faxes To send a fax to multiple recipients To send a fax by using a group-dial entry To send a fax to a group manually ad hoc faxing To use manual dial with the flatbed scanner Using manual dialTo use manual dial with the automatic document feeder ADF To redial manually Redialing manually To cancel a fax job by using the Fax Job Status Canceling a fax jobTo cancel the current fax job To send a fax from the software Mac OS 10.2 or Sending faxes by using the softwareTo send a fax from the software Windows 2000 or XP Fax Receiving faxes To receive faxes when you hear fax tones To send a fax by dialing from a telephone Sending a fax by dialing from a telephone To change the default light/dark contrast setting Changing the default light/dark contrast setting To change the default resolution setting Changing the default resolution setting To change the default glass-size setting Changing the default glass-size setting To select tone-dialing or pulse-dialing Selecting tone-dialing or pulse-dialing mode To change the redial-on-communication-error option Changing the redial settingsTo change the redial-on-busy option To change the redial-on-no-answer option Receiving faxes to your computer To turn off the receive-to-PC setting from the control panel To set the answer mode Setting the answer mode To change ring patterns for call answering Changing ring patterns for call answering Using the rings-to-answer setting Changing the rings-to-answer settingRecommended rings-to-answer setting To set the number of rings-to-answer To change autoreduction for incoming faxes Changing autoreduction settings for incoming faxes To block or unblock a fax number Blocking or unblocking fax numbers To program speed-dial entries and one-touch keys To manage group-dial entries To delete speed-dial entries and one-touch keysTo program speed-dial entries or one-touch keys quickly To delete group-dial entries To program group-dial entries To delete all phone book entries To delete an individual from a group-dial entry Button number Characters Using dialing charactersTo insert a pause To set the dial prefix Inserting a dial prefix To send a delayed fax Sending a delayed fax To change the detect-dial-tone setting Changing the detect-dial-tone setting To use billing codes Using billing codesTo change the billing-code setting To reprint a fax To change the fax reprint settingsReprinting a fax To delete faxes from memory Deleting faxes from memory To use fax forwarding Using fax forwarding To make an extension telephone available to receive faxes Making an extension telephone available to receive faxes To poll request a fax from another fax machine Using fax polling To change the silence-detect mode Changing the silence-detect mode To make stamp-received faxes available Creating stamp-received faxes To change the error-correction setting Setting the fax-error-correction mode To change the V.34 setting Changing the V.34 setting Fax 117 Scan Understanding scanning methods Programming the device Scan to button Scanning from the device control panel WindowsScanning to e-mail Scanning to a folder Enww Canceling a scan job To view HP Director Scanning by using HP Director Windows Scanning from the device and HP Director Macintosh Scanning to a software program Scanning to a file Using page-by-page scanning Scanning from a TWAIN-enabled program Using TWAIN-compliant and WIA-compliant softwareScanning from a WIA-enabled program Windows XP only To scan from a TWAIN-enabled program Scanning a book Scanning a photo or a bookScanning a photo Enww Readiris Scanning by using optical character recognition OCR software Resolution and color guidelines Scanner resolution and colorIntended use Recommended resolution Recommended color settings Color Setting Recommended use Enww 133 10Photo Inserting a memory card Changing default settings Changing job settings Printing photos directly from the memory card Printing photos from a proof sheet Printing an index Photo 141 11How do I? Print How do I? Print on special media, such as glossy or photo paper Print on envelopes and custom media sizes Print on both sides of the paper Click the System Settings tab Enww Network How do I? Set up the device and use it on the networkClick Install HP Color LaserJet Software Faxes Click Password Set my network passwordClick the Network Settings tab Photo How do I? Enable or disable memory cardsPrint a particular photo from a memory card Print all the photos that are stored on a memory card Save photos from a memory card to my computer Use a proof sheet Reduce or enlarge an original Copy How do I? Send a fax from the device Fax How do I? To change default fax receive settings To change default fax send settingsAnswer Mode Automatic Create a fax cover To create a cover page template Send a fax from my computerTo create a cover page from a program Click Pages in Document Tray To send a fax from HP Toolbox Receive faxes to my computerTo send a fax from the HP LaserJet Send Fax software To send a fax directly from another program To set up speed dials Set up speed dialsForward received faxes to another fax number Click Fax Phone Book Add or delete a contact View and print previously received faxesTo add a contact Click Fax Receive Log To delete a contact Import contacts from another source Create a new group list Standard Fine Super Fine Photo Scan How do I? Set up the Scan to button on the control panelScan from the device control panel Save a scan to a folder on my computer Add or edit e-mail addresses for scanning to e-mail Send a scan to an e-mail messageAdd or edit folders for scanning to a folder To add an e-mail address To edit a folder To add a folder Other How do I? Clean the paper pathReceive toner warnings from the device at my computer Receive toner warning e-mail messages from the device Click the Troubleshooting Tools link Restore factory-set default settingsView the control-panel menu items for the device Replace print cartridges Enww Replace the imaging drum Enww To clear a media jam inside the device Clear jams To clear output area jams Enww To clear a media jam from the automatic document feeder ADF Enww Click Continue Order new supplies Enww 177 12Managing the device and maintenance Information pages ConfigurationDemo Usage Supplies Status Enww To view HP Toolbox HP Toolbox Scan to tab Status tabFax tab Documentation tab Troubleshooting tab Print Settings tab Device Settings pagesSystem Settings tab Copy Settings tab Fax Settings tabNetwork Settings tab HP Toolbox links To view Macintosh Configure Device Macintosh Configure Device Mac OS 10.2 Embedded Web server Features Printing the fax activity log Fax logs and reportsPrinting a fax call report To print the fax activity log To set the print times for the fax call report Setting print times for the fax call reportTo print a fax call report Printing a phone book report Including the first page of each fax on the fax call reportPrinting the billing-code report Printing the block-fax list To print all fax reports Printing all fax reportsTo print the block-fax list To clean the exterior Cleaning the deviceTo clean the scanner glass To clean the lid backing Cleaning the paper path To clean the paper path from the device control panel To clean the paper path from HP Toolbox To change the ADF Changing the automatic document feeder ADF Enww To change the ADF pickup roller assembly See Service and support To clean the ADF pickup roller assembly Enww 201 13Managing supplies Checking status and ordering supplies To check status and order supplies by using HP Toolbox Storing supplies Replacing and recycling supplies HP policy on non-HP supplies Resetting the printer for non-HP supplies HP fraud hotline To replace a print cartridge Changing a print cartridge Enww To change the imaging drum Changing the imaging drum Enww 211 14Troubleshooting Support strategy Troubleshooting checklist Troubleshooting processStep Verification step Number Is the power on? Possible problems Does the device copy? Do information pages print? Does the device print from the computer? Does the device receive Does the device recognize and print from a memory card? Possible problems Solutions Alert and warning messages Control panel messagesAlert and warning messages Device error. Enter to Comm. errorEngine error Communication error Fax was busy. The device has canceled Control panel message Description Fax is busy Canceled sendFax memory full Canceling recv Sending the fax Fax recv. error Mem. low 1 copy Press cancel Control panel message Description Fax Send errorFit to Page on flatbed only Group dial not allowed in group No fax answer Redial pending No document sent Paper jam in area Control panel message Description Photo Job Pending Scanning error Cannot connectPhotos Not Found Proof Sheet Flatbed Only Critical error messages Critical error messages Errors Hardware error Fan Error Turn off then on Control panel message Description Scanner ErrorError Turn off then on 54.2, 55.1, 59.16, 59.192 Sensor error Control panel message Description Engine errorError Clearing jams Where to look for jamsMedia jams occur in the device Tips to avoid media jams Few sheets have been printed To clear output area jams Media jams occur in the automatic document feeder ADF Open the ADF cover Enww Improving print quality Print problemsPrint quality problems Identifying and correcting print defects Print-quality checklistGeneral print quality issues Solution Problem Cause Print is light or fadedHP specifications Problem Cause Media might not meet HP specifications Problem Paper tab and set Type is to Printed page contains Solving issues with color documents Device might not be correctly configured Print-media guidelines Media-handling problems Solving print-media problems Problem Cause Solution Performance problems See Media-handling problems Cause Solution Scan problemsSolving scanned image problems Part of the image did not scan Preventing problems Scan quality problems Loaded upside down Solving scan-quality problemsProblem Cause Blank pages Image problems Copy problemsPreventing problems From a faulty paper lot Media guides might be incorrectly adjusted More information Enww Problems receiving faxes Fax problems Fax problems Received while the input tray is Problems sending faxes Faxes stop during sending Voice call problems Print is skewed Pages are curled or wrinkled See Using the device volume controls Missing or wrong files Memory card problemsIndex page not printing Proof sheet not printing Proof sheet not scanning Issues with photo printing Wrong photo printed Photo did not print Scanner did not read proof sheet Fax reports Troubleshooting toolsDevice pages and reports Fax call report Fax activity logPhone book report Billing-code report Troubleshooting tab Service menuRestoring the factory-set defaults To view HP Toolbox To restore the factory-set defaults Cleaning the paper pathTo clean the paper path Protocol trace Was the device exposed to an electric or magnetic field? Becomes blank 273 Accessories and orderingInformation Product name Description Supplies Product name Description Part number Memory Cable and interface accessories Paper-handling accessories Inkjet paper is not recommended for this device Paper and other print media User-replaceable parts Print problems Language Part number Supplementary documentationUser guides Hewlett-Packard limited warranty statement Service and support Appendix B Service and support Print Cartridge and Imaging Drum Limited Warranty Statement Enww HP maintenance agreements Availability of support and serviceOnsite service agreements Priority Onsite Service Enww Physical specifications Device specificationsSupplies specifications Electrical specifications Sound Power Level Declared per ISO 9296 Environmental specificationsRecommended Operating Storage SPL-Bystander Position Declared per ISO 9296 Introduction Regulatory information Telephone Consumer Protection Act United States IC CS-03 requirements EU statement for telecom operation New Zealand telecom statements Ozone production Environmental Product Stewardship programEnergy consumption HP LaserJet printing supplies Non-U.S. returns Paper Material restrictions Nederlands Taiwan Product Options Declaration of conformity HP Color LaserJet 2830 and 2840 all-in-one Laser safety statement Country-/region-specific safety statementsCanadian DOC statement Korean EMI statement Laserturvallisuus Luokan 1 Laserlaite Klass 1 Laser Apparat Finnish laser statement ADF Glossary Isdn Twain USB Index Symbols/Numerics Enww Enww Enww Enww ADF Enww Enww Enww See also trays Enww Enww Page Q3948-90901