Useful Functions, Automatic Power Reception Function | Ricoh 340

GETTING STARTED

USEFUL FUNCTIONS

1Automatic Power Reception Function

This machine can be set to shut down automatically if nobody has used the machine for a while. In these situa- tions even through the operation switch is off, the machine can still re- ceive incoming messages as long as the Main Power switch is on.

Important

❒Reception is not possible if both the operation switch and Main Power switch are turned off.

Note

❒By default, messages are printed as soon as they are received (Immedi- ate Reception). To change this, see P.203 “Changing the User Parame- ters”

personal code. This prevents unau- thorized people from sending fax messages and can be used to track Fax machine use by giving a personal code to each user.

Note

❒Register personal codes and turn

Personal Code Access on. The de- fault setting is off. ⇒ P.166 “Regis- tering Personal Codes”, P.169 “Personal Code Access”

❒Even if Restricted Access is en- abled, the machine can receive and print a fax message.

A If Personal Code Access is turned on, the display is shown as fol- lowing:

Dual Access

The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automat- ically printing a report. Since the ma- chine starts sending the second message immediately after the cur- rent transmission terminates, the line will be used efficiently.

Note that during Immediate Trans- mission or when in User Tools mode, the machine cannot scan an original.

Personal Code Access

The machine can be set up so that no- body can use it without entering a

B Enter a personal code (4-digit number) using the number keys.

Note

❒If a user enters a personal code that is not registered, the ma- chine returns to step 1.

Transmission With Image Rotation

For most purposes, set A4/LT origi- nals in the lengthwise direction (L). If you set an A4/LT original in the sideways direction (K), the image

12

Image 268

Ricoh 340 manual Useful Functions, Automatic Power Reception Function, Dual Access, Personal Code Access

Contents

340/350/450 Introduction HOW to Read this Manual Symbols Table of Contents System Settings this manual When using as a copierWhen using as a facsimile Manuals for this Machine Machine Types Additional Functions Provided by Optional Memory Units Copy ModeCopier hard disk Image enhance kit Facsimile Mode Option Dpi high resolution cardOptions for Memory Expansion MB memory card Fax hard disk Modes Changing Modes MULTI-ACCESS Multi-accessing example Mission Immedi Ate Trans Memory Recep Tion Interrupt key Changing To Copy Mode Copy ModeInterrupt Copying To Make Urgently Needed Copies Copying And Multi-accessing When Print Priority = Fax or Dis- play defaultWhen Print Priority = Interleave Reset the previous original. B Press the Start key FAX Mode Changing To Facsimile ModePrinting a Received Fax Printing a received fax in a hurry Sending a Fax FaxSending a fax while copying Complete the usual Operations For sending a fax, then press While outputting copy Panel Display Keys for User Tools System SettingsKeys Cursor keys Accessing the User Tools System Settings Enter 1 with the Number keys ⇒ P.19 Settings You Can Change With The User Tools Exiting from User Tools User Tools Menu System Settings Settings YOU can Change with the User Tools System Settings 1 System Settings 2/6 Default 15 minutes System Settings 3/6 See Changing The Paper Size in the Copy Reference System Settings 4/6 ⇒ P.6 Multi-Access System Settings 5/6 System Settings 6/6 Default ADF External Tray Index Means Power ON. c means Stand by 340/350/450 Operating Instructions Copy Reference Introduction Safety During Operation Safety InformationExamples Of Indications Page Iii Page Page Auto Off Timer Energy StarLow Pwr. Shift Time Duplex Priority Vii What YOU can do with this Machine Copy Mode 12 11 RR Rrrr Basics Preset REDUCE/ENLARGE-REDUCING and Enlarging Using 102 108111 113 148 150165 166 Xiv Machine Types Guide to Components Paper tray Front coverPaper tray unit option Bypass tray option for Type Ventilation holeRight side cover Lower right cover Guide To copy onto A3, 11 × 17 paper If the end of the sheet is curled Options Type Sheet finisher Type 2 and TypeSheet finisher only for Type Function List Based on Options Page Page Indicators Operation Panel Operation switch Shortcut keysFunction keys Selection keys Panel Display Displays And Key OperationsCopy initial display Displays items which can be selected or specified Function menu display Common keys Display Panel Layout Sample Display for Erasing the Center/Border Turning On The Power Operation switch right side of the op- eration panelMain power switch left side of the ma- chine Starting the Machine Turning Off The Power When the Clear Modes/Energy Saver indicator is litPress the operation switch to make the On indicator go off Er key Changing Modes Sizes And Weights Of Recommended Originals OriginalsMetric version Inch versions Sizes detectable by the Auto Paper Select Metric version Sizes Difficult To DetectInch version Exposure glass Original Sizes And Scanning Area/Missing Image AreaDocument feeder Copy Paper Recommended Paper Sizes And Types Reference Non-recommended Paper Paper Storage Toner Storage TonerUsed Toner Basics Basic Procedure Make sure that the machine is Copy modeMake sure that there are no previ- ous settings remaining Set your originals Auto Reset Setting Originals Setting Originals On Exposure GlassLift the platen cover or the docu Ment feeder Lower the platen cover or the doc- ument feeder Setting Originals Document Feeder Set the next original while Auto Feed indicator is lit Using SADF, Mixed Sized, and Thin Paper modes Sadf modePress the Menu key Press the ↓Next key until DF Set- ting is displayed Mixed sizes mode Select DF Setting with the keys, then press the Select keyPress the Select key Press the Exit key Thin paper mode Select Mixed Sizes with the keys, then press the Select keyAlign the rear and left edges Originals as shown in the il Select Thin Paper with the keys, then press the Select key Adjusting Copy Image Density Basic Functions Press the Lighter or Darker key to adjust the image density Enhanced Image Copy Selecting Original Type Setting Selecting Copy Paper Auto Paper SelectManual Paper Select Dens. Orig. with the keys, then press the OK key Select the copy paper Make sure that the Auto Auto Paper Select is selected Auto Reduce/Enlarge-Having Machine Choose Reproduction RatiosSelect the paper tray by pressing the Paper or SORT/STACK/STAPLE SortStack Staple the optional 1000-sheet finish- er required ⇒ P.144 y Removing Punch Waste Sort-Sorting Into Sets 123, 123 Sort Rotate Sort Shift Sort To make punch holes, press the Punch key Make sure that on is selected, then press the OK keySet the original, then press the Start key Set the next original, then press the Start key Stack-Stacking Together All Copies Of a Page 111, 222 Rotate Stack Shift StackRotate Stack Shift Stack optional finisher re- quired Make sure that on is selected Press the Sorter key until Stack indicator bottom is litThen, press the OK key Staple A4KL B5K B5KL Sheet finisher Select one of four stapling posi- tions Press the OK key Press the No key Press the Clear/Stop keyPress the Yes key Press the Start key Adjust the guides to copy paper size Copying from the Bypass Tray When copying onto non-standard size copy paper Make sure the k indicator is selected Press the # key Press the Ppr. Size keyPress the ↓Next key until your desired size is displayed Set your originals, then press the Start key When copying onto OHP transparencies or thick paper Press the # key Press the Ppr. Type key Set your originals and press the Start key PROGRAM-STORING Your Copy Settings in Memory Storing Your SettingsStoring Your Settings Deleting a Program Deleting a Program Press the Delete key Recalling a Program Reset the previous originals. Then, press the Start key Other FunctionsEnergy Saver Mode-Saving Energy User Codes Auto Start-Entering Copy Job Settings During Warm-up Period Original Beeper Original → Copy paper Ratio % Size Press the Enlarge or Reduce key to select a ratio ZOOM-REDUCING and Enlarging in 1 % Steps Press the Zoom keyEnter the ratio Enter the desired reproduction ratios with the o or n key Set your originals, then press the Start key Metric version Mm steps Inch version 99.9 Steps Copying Horizontal % Vertical % ND2C0104 Select Left left margin or Right right margin with the keys Margin ADJUSTMENT-ADJUSTING the MarginEnter the desired margin width with the Number keys ND2C0101 Erase Center Erase BorderCenter Border Press the Center key Select the part to be erasedPress the Border key Set your originals, then press the Start key COMBINE-COMBINING Originals Into ONE Copy Pages→1-sidedPages→booklet Duplex unit COMBINE-COMBINING Originals Into ONE Copy Press the ↓Next key until the Combine is displayed Making a booklet Book → 1-Sided Without the optional document FeederPress the ↓Next key until Series Is displayed Sided Originals Sided→1-Sided-MakingSelect Series with the keys Press the ↓Next key until Series is displayed Sided → 2-sided DUPLEX-MAKING TWO-SIDED CopiesBook → 2-sided Originals and copy direction Top Specifying Orientation of Bound Originals Original Copy paper When setting a stack of originals in the document feeder Adding a Front Cover COVER/PAPER DESIGNATE-ADDING or Inserting SheetsFront Cover-Copying Or Press the Menu key Press the ↓Next key until Cover Ppr. Des. is displayed Both Covers-Copying Or Adding Front And BackPress the Both key Press the Exit key Press the Ppr. Des. key OHP Slip SHEET-COPYING or Inserting Slip Sheet Press the ↓Next key until OHP Slip Sheet is displayed OHP Slip SHEET-COPYING or Inserting Slip Sheet Press the Menu key Press the Select key POSITIVE/NEGATIVE-COPYING in Complementaly ColorsPress the ↓Next key until Posi- tive/Negative is displayed Image REPEAT-REPEATING AN Image Double CopiesImage Repeat Double Copies-Copying The Image Twice On One Image Repeat-Repeating An Image Over The Entire Copy Press the ↓Next key until Image Repeat is displayed Original 51/2 × 81/2K/Copy × 81/2L/Copy paper 81/2 × 11KPress the ↓Next key until Image Set your original, then press the Start key Storing The Images Deleting The Stored ImagesPrinting a List Of The Stored Images Recalling The Stored Images Storing The Images Press the ↓Next key until Archive File is displayed Select the type of originals with the keys. Then, press OK key Deleting The Stored Images You can delete images already stored Printing a List Of The Stored Images Keys Recalling The Stored Images Select the desired file numberWith the keys Enter the number of copies with the Number keys Combination Chart Following shows the combinations of functions Ìíä Ììí If Your Machine does not Operate AS YOU Want Message Features Display ⇒ P.37 Adjusting Copy Im Age Density If YOU Cannot Make Clear Copies 114 If YOU Cannot Make Copies AS YOU Want Jammed Staples Adjust Image Originals Combine Originals Into One Copy Duplex Loading Paper Square the paper and set it in the tray Loading Paper In The Large Capacity Tray Adding Toner 121 122 123 Clearing Misfeeds 125 When D is lit When E is lit When R is lit 129 When P is lit When Z is lit Changing the Paper Size Adjust the back fence to the new paper sizeFasten the fences with screws To adjust the paper size Adding Staples Sheet Finisher 135 136 137 138 Removing Jammed Staples 140 141 142 143 Reinstall the punch waste box Pull out the punch waste box and remove punch waste Accessing the User Tools Copy Features Enter 2 with the Number key Ìéç Ìéæ User Tools Menu Copy Features Ìéå Ìéä General Features 1/4 Ìèí Ìèì General Features Ìèê Ìèé Adjust Image 1/2 Ìèè Ìèç Adjust Image 2/2 Ìèæ Ìèå Ìèä Input/Output 1/2 Ìçí Ìçì Input/Output 2/2 Ìçë Ìçê Shortcut Keys Remarks DOS and Donts Where to PUT Your Machine Machine EnvironmentOptimum environmental conditions Environments to avoid Power Connection Access To Machine Cleaning The Platen Cover Cleaning The Document FeederCleaning The Exposure Glass Cleaning the machine 170 Mainframe Copy paper weight Non-reproduction areaFirst copy time Copying speed Type 1 and Type Continuous copying count Reproduction ratioCopy paper capacity Dimensions W × D × H up to exposure glass Power consumptionSpace for main frame W × D Weight Noise Emission Document Feeder Option Available paper size Paper Tray Unit OptionPaper capacity Internal Tray 2 1 BIN Tray Option Number of bins Available paper size Sheet Finisher Option 180 181 Paper size 2 holes version Punch KIT OptionPaper size 3 holes version Large Capacity Tray LCT Option Power consumption Max Duplex Unit Option Bypass Tray Option Approx kg, 6.7 lb MB Copier Memory Unit Electric Sort KIT Option Memory capacity Additional functions Copier Hard Disk Image Enhance KIT Originals scannedOriginals stored for Archive File function Additional function Numerics Ìæä Ìçæ Ìäí Means Power ON. c means Stand by Errata UE USA A2318607 FAX Option Type Page Page Energy Saving Information Iii Function MAP Info Table of Contents Substitute Reception Vii Viii 103 109 110111 112 159 161164 166 223 225226 234 Xii Guide to Components Front ViewDocument Feeder ADF / Platen Internal Tray Cover Exposure Glass Operation Switch Rear ViewOptional Handset Optional Upper Tray Guide to Components Features Programmed by Default Operation Panel Speed Dial key On Hook Dial keyProgram key User Tools/Counter key Interrupt key Start keyClear/Stop key Original Type key Turning On The Power Power switchesOperation switch Main power switch Turn off the operation switch to Turning Off The PowerMake the On indicator go off Switching Between Copy Mode and FAX Mode Limitation Reading the Display Standby DisplayCommunication Display Memory Transmission Immediate Transmission Display Prompts Instructions and Requests Questions Selections Status Automatic Power Reception Function Dual AccessPersonal Code Access Useful Functions Useful Functions Acceptable Original Sizes Acceptable Types of OriginalsOriginals Unsuitable for the Document Feeder ADF Original Sizes Difficult to Detect Inch Version Document Feeder ADF Paper Size and Scanned AreaExposure glass Maximum Scan Area If the Machine Cannot Detect the Size of Your Original HOW to SET AN Original Inals How to set A4, B4, A3, LT, LG and DLT size originals How to set A4, A5 and B5 size originals Setting Originals Document Feeder ADF Bound Original Page OrderClose the Document Feeder ADF Reference Scanning In Mixed Sized Originals Feeder ADF face up When the Finisher is Installed When the Selected Output Tray Becomes Full Overview Overview Make sure that the Memory Transmission indicator is lit Mode keyMemory Transmission Set the original Start key Reference Press the Start key Sending a Fax Message Immediately Checking the Transmission ResultAutomatic Redial Broadcasting Sequence ECM Error Correction Mode Broadcasting Checking ProgressIf Memory Runs Out While Storing an Original Batch Transmission Memory Storage Report Parallel Memory Transmission Transmission Result Report Memory Transmission Communication Failure Report Press the Clear/Stop key Canceling a Memory TransmissionPress Info Press Yes Press Exit Immediate Transmission Check that the Immediate Trans- mission indicator is litSet your original Transmission Result Report Immediate Transmission Cancel then OKIf the Connection Could Not Be Made Set your original and select any scan settings you require On-hook DialPress the On Hook Dial key Modes/Energy Saver key and return Manual Dial Pick up the external telephone Canceling a Transmission Canceling a Transmission After You Have Pressed Start KeyPress the Clear Modes/Energy Sav Er key Scan Settings Resolution Text Default Setting Original TypeImage Density Contrast Text·Photo Mixing Scan Settings in a Multiple Page Original When Setting Originals on the ExposureAuto Image Density Manual Image Density When Setting Originals in the Document Feeder ADF To Switch to G4 To Switch to G3Changing Line Type Which line is used for G3 transmissions? Auto Identification Dialing Number KeysNumber keys Quick Dials Restrictions When Dialing with the Number Keys Pause Tone Sending Tonal Signals by Isdn Isdn Option RequiredSubaddress Isdn option required Quick Dials Chain DialExample Quick Dial Telephone Directory Speed DialsPress the Speed Dial key Groups PreparationPress Tel.Dir −Prev. or ↓Next Optional Group Dial Enter an Optional Group number with the number keys RedialPress the Pause/Redial key Code for the number you wish to redial e.g ID Transmission Transmission FeaturesPress the F5 key Code SUB Code PWD Jbig Transmission Immediate Reception Reception ResolutionDisplay During Reception Memory Reception Substitute Reception When an RTI or CSI is ReceivedScreening messages from anonymous senders Free Selecting the Reception Mode Fax Mode Auto Reception ModeTelephone Mode Receiving a Fax in Telephone Mode Reception Functions Transfer StationRequesting Party Transfer Station Code SEP Transfer Result ReportSending the Transfer Result Report Default ID Polling Reception Enter the function number for Sepp on the number keys Jbig Reception Press OK Press Exit Printing Functions Print Completion BeepCheckered Mark Center Mark Multi-copy Reception Sided Printing Degree Rotation Printing Image Rotation Two In One Reverse Order Printing Reduction When There is No Paper of the Correct Size TSI PrintCIL/TID Print Priority Table Received Image Size Just Size Printing Out Of Paper Display Message Having Incoming Messages Printed on Paper From Bypass Tray Advanced Transmission Features Send Later ⇒ P.208 Date/Time Press OK Dial and press the Start key Confidential Transmission Default IDID Override Default ID Press the or keys to turn Default ID on and press OK Personal Code Transmission Enter a Personal Code function number with the number keys Personal Code Transmission Sending AN Auto Document Sending AN Auto Document Sided Transmission DOUBLE-SIDED Transmission Sided Transmission DOUBLE-SIDED Transmission Book FAX Bound Original Page Order Choosing the Area to be Scanned Yourself Irregular Scan Area Choosing the Area to be Scanned Yourself Irregular Scan Area Transmission Deadline TRD Enter the deadline with the num- ber keys Transmission Deadline TRD Default ID Polling Transmission Polling TransmissionFree Polling Transmission Override ID Polling Transmission Enter the Polling TX function number with the number keys Press the or key to select Default ID and press OKPress the or key to select ID Override and press OK Polling Transmission Clear Report Polling Transmission Default ID Polling Reception Free Polling Reception Polling ReceptionOverride ID Polling Reception Enter the Polling RX function number with the number keys Polling Reserve Report Press the or key to select the Default ID and press OKPolling Result Report Transfer Request Press Recv. Stn Enter a Transfer StationsEnter one or more End Receivers Specifying an End Receiver Group DialQuick Dial Speed Dial Transmission Options TTI Transmit Terminal Identification PrintLabel Insertion Auto Reduction ID Transmission Selecting Transmission Options for a Single100 Press the or key to switch Auto Reduction on or off 101 102 Checking and Canceling Transmission Files 103 Printing a File 104 Checking and Editing a File 105 106 Enter the transmission time 4 digits with the number keys Enter the start time with the number keys 107Stop key 108 Printing a List of Files in Memory Print TX File List 109 110 Checking the Transmission Result TX StatusPress Info Press −Prev. or ↓Next to scroll through the list 111 Checking the Reception Result RX StatusPress −Prev. or ↓Next to scroll through the messages Printing a Confidential Message 112 Confidential File Report 113 Printing a File Received with Memory Lock 114 115 Printing the TCR 116Enter the Print TCR function number with the number keys Press the or key to select the format you want to print Displaying the Memory Status Usage is displayed. When you have finished, press OK117 118 When Toner Runs OUT 119 Error Messages and Their Meanings 120 Solving Problems 121 122 When the Receive File Indicator is Lit or Flashing Indicators123 When the Fax key is Lit in Red When the Confidential File Indicator is Lit124 When AN Error Report is Printed 125 When Power is Turned OFF or Fails 126 Accessing the User Tools 128 Exiting User Tool modePress the User Tools/Counter key Registering Quick Dials REGISTER/DELETE Menu129 Enter a fax number using the number keys 130Press Name Press OK to register the new set- ting Enter the number of the Fax mode Deleting Quick DialsQuick Dial List 131 Quick Dial Key and Function Key Label Dial label 132 Non-transparent label paper 133 Transparent label paper 134 Registering Groups 135 136 Deleting Groups Group Dial list137 Press OK to register the Group 138 Press the Quick Dial key whose Group you wish to delete Registering Optional Groups 139 140 Number FaxEnter Mode 141 Press OK to store the information you have just entered Deleting Optional Groups Checking the Contents of Optional Groups142 143 Registering Speed DialsPress Yes to delete the Optional Group 144 Speed Dial list Deleting Speed Dials145 146 Storing Keystroke Programs 147 Press Feature 148 Using a Keystroke Program Keystroke program list149 Press OK Press Name 150 Press the OK key then the Start key Registering Auto Documents 151 152 Enter the Auto Document name Auto Document list Deleting an Auto Document153 154 Registering Irregular AreaEnter the number of the Fax Press Yes 155 Press Area 1 or AreaPress Vert Reference Enter a length using the number keys and press OK Deleting an Irregular Area156 Press Horiz 157 REPORTS/LISTS 158 Enter a function number using Number keys Initial Setup TX159 Resolution Example Transmission Mode Example160 Change the setting with the and keys and press OK Initial Setup RX161 Reception Mode Example To set the Bypass Paper SizeCheckered Mark Example 162 163 Press Horiz Storing/Editing the Contents of a User Function Key Assigning User Function Keys Using a User Function 165 KEY Operator Settings Enter the function number for Key Op. Settings usingPersonal Codes Registering Personal Codes 167 Enter the name Enter a Personal Code using the number keysNumber keys and press the # Enter key within 3 seconds Deleting a Personal Code 168Press OK to register the code Name Personal Code Access 169 Printing the Personal Code List Enter the number for Personal Code using the number keys170 Press PrevMenu twice ECM 171 172 Memory LockPress PrevMenu Press the User Tools/Counter key Multistep Transfer 173 174 175 ForwardingSpecify a Transfer Station Registering Forwarding Stations 176 Deleting a Forwarding Station 177 Registering Specific Senders Forwarding 178 Press RTI/CSI 179Register an RTI or CSI of a sender Press OK 180 Deleting a Specific Sender ForwardingPress Receiver Specified Sender/Forwarding Station list 181 Special Senders to Treat Differently Special RX Nos 182 Registering Specific Senders Special X Nos 183 184 Enter an RTI or CSI of a sender and press OK Reverse Printing Multi-copyTray Select Sided Printing Deleting a Specific Sender 186 Specified Sender List 187 Authorized Reception Cancel188 189 Programming Specified SendersReference Press RTI/CSI Deleting a Specific Sender Authorized Reception 190 Sender/Authorized Reception List 191 Monitor Volume RTI/TTI 193 194 Enter the number of the Fax Enter an RTI and press OK Registering The Economy Transmission Time 195Press TTI Enter a TTI and press OK ID Code Polling IDMemory Lock ID Confidential ID Enter the function number for ID Code using the number keys 197 G3 Analog Line 198 G3 Digital Line 199 G4 Digital Line 200 201 202 Press PrevMenu Switches and Bits Changing the User ParametersUser Parameter List 203 204 205 How to Specify a User Parameter 206 Printing the User Parameter List 207 Date/Time 208 Counters Summer Time209 Auto Reset When you have checked the total210 Pages, press OK RDS Remote Diagnostic System Paper Feed Selection211 Select the interval with Keys. Then press OK key 212 Available Characters Entering and Modifying TextKeys How To Enter Text Not using a wild cardUsing a wild card Entering symbols Deleting characters Entering numbers215 216 Connecting The Telephone Line Where to connect the machineWhen using a modular type connector 217 Connecting The Optional External Telephone Connecting The Machine To The Isdn218 Selecting The Line Type Adjusting the handset bell volume219 220 Replacing the Stamp CartridgePull out the cartridge Stamp Cover Layout 221Set a new cartridge Replace the stamp cover until it clicks 222 Fax Feature Expander and Hard Disk Extended FeaturesOptional Equipment Memory Capacity Isdn Unit Isdn Option Type Stamp FAX Stamp TypeDuplex Unit AD340 224 Power Consumption Specifications225 Function List Advanced Transmission Features226 227 Deadline TRD Communication Information 228 User Tools 229 230 REPORTS/LISTS Settings 231 232 193 RTI/TTI 233 Index 234 235 236 237 FAX Option Type 450 Operating Instructions